Finance Annual Report 2007-2008 - Gauteng Online

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New bursaries were awarded to 24 employees and bursaries for 23 existingbursary holders were renewed. Bursaries were also awarded to10 full-time students, who will all eventually join the department in anInternship Programme.The department concluded a skills audit process which informed trainingprogrammes for all employees. The department also commenced processesto develop a competency framework for functional competencies.This framework will form the basis of future skills audits, skills developmentinterventions, recruitment and retention.All areas of HR compliance; including Senior Management Financial Disclosure,Employment Equity reporting, entering into performance agreements,job evaluation and grievance and misconduct reporting werecomplied with in line with the requirements.Since Gauteng Treasury currently still shares the building (94 Main Street)with the Department of Economic Development, the Facility and LogisticalSupport functions were mainly performed by the Logistical SupportUnit of the Department of Economic Development, in close liaison withthe Directorate: HR and Auxiliary Services in Gauteng Treasury. Preparationsfor the move to the GPG Kopanong Precinct Office commenced inconjunction with the Precinct Project Office and Public Works.CommunicationsA fully fledged Communications Unit was established in the course ofthe period under review.To achieve a coherent and consistent look of all the communication activitiesof the department, a new corporate style was developed. Thecorporate style is used on the fax, reports, memo templates, and Power-Point presentation templates.Internal Communication was centralised by introducing an internal electronic(e-mail) communiqué system.A Gauteng Treasury website (www.treasury.gpg.gov.za) was developedand is updated on a weekly basis. The Directorate produced a numberof publications including the 2006/07 Annual Report, Gauteng TreasuryInformation Brochure and the unit also coordinated all the departmentalevents. To profile and market the department, the directorate exhibitedat various events including the Budget Day (February 2008) and RandShow (March 2008).Furthermore, the directorate provided a media liaison support to the departmentby preparing press releases, preparing speeches for the MECand the HOD, press conferences and media lock up sessions.Information TechnologySince Gauteng Treasury still shared an information technology infrastructure(local area network, servers, etc.) with the Department of EconomicDevelopment, the IT Unit was only established in the latter part of the 4 thquarter under review.The first phase, namely the business architecture phase, of the IntegratedMaster Systems Plan (IMSP) Project that was coordinated by the GSSC ata provincial level, was successfully completed during the period underreview.Public Private Partnership (PPP)Progress was made by the unit on the following new initiatives:New built schools, refurbishment and sanitation project pre-feasibilitystudy process is underway.The unit made a presentation to the Department of Education on fundingoptions in an attempt to find a solution to address infrastructurebacklogs in schools and sanitation. The outcome of this initiative resultedin an approval to carry out a high level pre-feasibility study to determinethe affordability as well as most appropriate procurement and fundingoption for the project.The registration process of Legislature Precinct project as a possible PPPinitiative was finalised with National Treasury.Various engagements with the legislature have resulted in an approvalfor the appointment of a Transaction Advisor to determine the most appropriatefunding and procurement method.The directorate implemented a communication plan meeting with all relevantdepartments and stakeholders to establish ways of relieving thecurrent fiscus through PPP developments and private finance support.Significant progress can be reported in the Health and Education fieldthrough the new Schools Development, as well as new build & refurbishmentof Baragwanath Hospital as well as the 5 (five) district hospitals.A breakthrough in regulating PPP’s on local level can also be reported16
GAUTENG TREASURY ANNUAL REPORT • Performance Reportwith specific reference to two new registered municipality initiatives beingthe:• City of Tshwane Monitorial project’s Request For Proposal stage;• Joburg Waste Technology Project.In support to the above strategic intervention has taken place to recruitnew staff in the technical, legal and financial desks in the Unit. Successfulappointments have been made in the legal as well as financial field tosupport the Unit’s regulatory role.Financial Management (Office of the Chief Financial Officer)In order to maintain a high level of service delivery, the Supply ChainManagement improved from the previous financial year by implementinga proper asset management system. Training was conducted with allunits with regards to procurement processes. The financial accountingunit has improved on debt management and ledger accounts. Suspenseaccounts were cleared monthly.Gauteng Treasury submitted an Annual Report for 2007/08 includingfinancial statements with no qualifications reported by the Auditor-General.Monthly monitoring of expenditure against budget improved afterthe unit introduced monthly expenditure meetings with all programmemanagers. Quarterly performance reports were submitted to the BudgetManagement unit on time.PROGRAMME 2Sustainable Resources ManagementPurposeThe main purpose of this programme is to optimise resources allocation,utilisation and revenue in order to maximise the net social benefit toGauteng citizens.The programme consisted of three sub programmes:• Budget Management• Public Finance• Economic & Fiscal AnalysisStrategic ObjectivesThe key strategic objectives for the programme are:• To provide provincial social and economic research and analysisthat informs fiscal policy development and the annual budgetprocess contributing to the provincial growth & developmentstrategy• To allocate resources in line with provincial government prioritiesand 5 year plans to contribute to economic, efficient and effectiveservice delivery (credible budgets)• To maintain fiscal discipline through policies and the monitoringand evaluation of financial performance• To provide strategic leadership, technical and strategic support infinancial management and budgetingKey AchievementsBudget ManagementThe unit conducted a thorough review of the entire budget process andcommenced preparations for the development of an electronic systemfor the budget database and budget data warehouse. The electronicdatabase and data warehouse system builds upon and strengthens theinformation that is currently stored in various Excel spreadsheets. Thiselectronic system will certainly assist and support Gauteng Treasury inplanning, organizing, analyzing and decision making. Work is alreadyunderway to ensure the successful implementation of the projects andinclude (a) training of officials on Microsoft advanced excel and financialmodelling (b) benchmark exercise with the other treasuries (c) data clean-17
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Oversight ReportOversight Report
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1. Service deliveryAll departments
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2. ExpenditureDepartments budget in
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2.4 Salaries, Overtime, Home Owners
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3.3 Employment And Vacancies By Cri
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The following table provides a summ
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5.1 (c) Total annual turnover rates
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5.4 Promotions by critical occupati
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6. Employment EquityThe tables in t
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6.5 Terminations for the period 200
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7.2 Performance Rewards by salary b
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7.4 Performance related rewards (ca
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9. Leave utilisation for the period
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10. HIV/AIDS & Health Promotion Pro
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11.4 Disputes lodged with Councils
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12.2 Training provided 2007/2008Occ
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Outlook for the coming yearOutlook
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and marketing, events management an
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Treasury’s mandate to create a co
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develop Standard Operating Manuals.
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ANNUAL REPORT2007/8 FINANCIAL YEAR
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