PROCUREMENT GUIDELINES - Ministry of Finance and Planning

GOVERNMENT PROCUREMENT GUIDELINES 52.5 Responsibilities and Duties of Procurement Committees2.5.1 The members of the PCs are jointly and severally responsible for thefollowing:(a) ensuring that the funds are available for the Procurement Actionunder consideration;(b) reviewing and agreeing upon the PTS in order to award thecontract as planned;(c) at the first meeting determining the dates and manner ofadvertising the Procurement, sale of bidding documents, andclosing and opening of Bids;(d) agreeing with the TEC on the type and nature of bidding andcontract documents to be used;(e) participating and directing the TEC in providing/requestingclarifications where deemed appropriate; and(f) reviewing the evaluation report and recommendation of TECand making determinations/recommendations in accordance withGuideline 8.1.2.6 Responsibilities and Duties of Technical EvaluationCommittees (TEC)2.6.1 (a) The members of the TECs are jointly and severally responsiblefor the following activities:(i) to recommend and agree with the PC, the PTS in order toaward the contract within the minimum time period possible;See alsoProcurementManual 2.4(ii) to review and approve of specifications to ensure that thespecifications are generic in nature and competitiveness couldbe promoted on an equal level;(iii) in the case of Procurements handled by Cabinet AppointedProcurement Committees and Ministry ProcurementCommittees, to revisit specifications if objections are receivedfrom any bidder 10 days prior to closing of Bids, the PEshall convey its decision to all the bidders who have purchasedthe bidding documents;