PROCUREMENT GUIDELINES - Ministry of Finance and Planning

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52GOVERNMENT PROCUREMENT GUIDELINES(iii) should not sub contract more than ten percent (10%) of thecontract price, excluding provisional sums to foreigncontractors.Preference for domestically manufactured Goods:7.9.6 Domestically manufactured Goods for 15%contracts funded by the World Bank and (fifteen percent)Asian Development BankDomestically manufactured Goods for 20%contracts funded by the GoSL(twenty percent)(a) Application of the margins of preference stated above wouldapply only to manufactured Goods, if the bidder establishes tothe satisfaction of the PC that -(i) labour, raw material, components from within Sri Lanka willaccount to thirty percent (30%) of EXW (Ex.Works) priceof the product offered; and(ii) the production facility in which those Goods would bemanufactured or assembled has been engaged inmanufacturing/assembling such Goods at least since the timeof Bid submission.(b) In addition to the above, in GoSL funded projects, the biddershould satisfy the following:(i) For an individual/sole proprietorship the bidder shall bea Sri Lankan.(ii) For partnerships fifty percent (50%) of members of thepartnership shall be Sri Lankans.(iii) For an individual firm:* such firm shall be registered in Sri Lanka; and* should have more than fifty percent (50%) ownership bySri Lankans
GOVERNMENT PROCUREMENT GUIDELINES 53(iv) for a joint venture:* application of the margin of preference would be limitedonly to joint ventures of individual firms who meet thecriteria stipulated in (b) (iii) above; and* it should be registered in Sri Lanka.Clarifications from Bidders7.9.7 During the evaluation of bids (particularly for complex Works) theremay be a need to seek clarification from a bidder with the sole purposeof ensuring that the Bid can be properly and fairly evaluated. Theseclarifications should not:(a) permit any substantive change to the bidder’s initial response;and(b) change in the bid price, except correction of arithmetical errorsin the pricing of the bid.7.9.8 The bidder should be able to clearly comprehend that any clarificationsought is only for the aforementioned purpose only.7.9.9 At the request made by the TEC, the PE will seek such clarificationsfrom the bidder in writing.Lowest Evaluated Substantial Responsive BidGeneral Principles:7.9.10 Bids shall be first evaluated strictly according to the criteria andmethodology specified in the bidding documents and such evaluatedBids shall be compared to determine the lowest evaluated substantiallyresponsive Bid.Unrealistic Rates7.9.11 Upon selection of the lowest substantially responsive Bid:(a) If such bidder has quoted unrealistically low rates on critical orvery important items, the bidder shall be requested to prove tothe satisfaction of the TEC, how the bidder intends to procure
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PROCUREMENT GUIDELINES - Ministry of Finance and Planning

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