Open Air Business November/December 2016
The UK's outdoor hospitality business magazine for function venues, glampsites and event organisers
The UK's outdoor hospitality business magazine for function venues, glampsites and event organisers
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EVENTS<br />
are, and that they must be kept<br />
well away from.<br />
As a general rule of thumb, what<br />
should be put where?<br />
Generally your main infrastructure<br />
should be as close to a usable road<br />
as possible. Given the weight of<br />
such items you don’t want them<br />
to have to travel too far across the<br />
site as metal trackway is expensive<br />
and you want to minimise damage<br />
to the site, so not to damage the<br />
ground and annoy the venue<br />
owner! Each market area and<br />
smaller venues and bar should also<br />
have access to the rear of them so<br />
that vehicles can easily get access<br />
for putting in technical equipment<br />
and for replenishing stock. This also<br />
minimises damage to the entrances<br />
of a venue, which might cause<br />
issues once the event opens.<br />
Why is it advisable to use a<br />
professional to produce a<br />
feasibility study and site plan?<br />
Production companies and<br />
freelance site managers have<br />
many years’ experience in<br />
producing outdoor events.<br />
The initial outlay might be an<br />
additional cost, but it will save<br />
an organiser £1,000’s if not more<br />
further along the line if mistakes<br />
are made by someone lacking<br />
the experience and knowledge<br />
to assess a site properly. The<br />
council will also want to see that<br />
the site has been designed by<br />
someone who knows what they<br />
are doing.<br />
ABOUT THE AUTHOR<br />
Rik Haines is senior<br />
event producer at<br />
Tarren Production, a<br />
full service live event<br />
production company.<br />
Having worked for<br />
20 years on outdoor<br />
events and festivals,<br />
the team has huge<br />
expertise in turning<br />
green field sites into<br />
successful outdoor<br />
event venues, with<br />
safety as paramount.<br />
Tarren Production’s<br />
outdoor event services<br />
include producing<br />
site plans required for<br />
license applications,<br />
licensing and local<br />
authority liaison,<br />
venue design and<br />
feasibility studies,<br />
budget control, full<br />
production and<br />
technical stage<br />
services management,<br />
health and safety<br />
management,<br />
planning and<br />
support, and security,<br />
stewarding and crowd<br />
management. www.<br />
tarrenproduction.<br />
co.uk / 01242 806778.<br />
LEFT Site Plan for<br />
a festival at the<br />
Hop Farm, Kent.<br />
WWW.OPENAIRBUSINESS.COM 51
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