42765VC_employee_handbook_update_2018_r2

OVERTIME
LEAVE
THE LATE SHIFT
This policy is to promote a healthy
work/life balance for all Varsity College
employees. There will be some times and
circumstances that will require you to
work overtime and time off in lieu of this
overtime worked will be given. “Overtime”
means the time that an employee works
during a day or a week in excess of
ordinary hours of work and that this
overtime has been pre-approved by your
manager. The overtime may not extend
beyond ten (10) additional hours a week or
extend a working day to more than twelve
(12) hours. Staff may not work overtime
unless by pre-approved agreement from
their manager. This pre-approval must be
attained via email and kept as a supporting
document to upload into APS in order to log
your overtime in the system.
The calculation for the time off in lieu is
1 1/2 hours for every one (1) hour of
overtime worked. This is in line with Basic
Conditions of Employment Act (BCEA).
Please speak to your HR Department for
a detailed How-To-Guide to assist you with
logging your overtime in APS and applying
to use that overtime at a later stage.
Please note that the following cap
guidelines have been applied to the amount
of overtime that may be accrued during the
following periods:
• January - June : a maximum of 10 days
• July - December: a maximum of 5 days
If you exceed the cap guidelines listed above
please speak to your HR department so that
they can investigate and advise accordingly.
Although it is not always operationally
convenient to take the leave approved
immediately, it is preferable that you take
it within thirty (30) days of approval. All
leave of this nature, if not taken before
the end of the leave cycle (end December),
may be forfeited. It will also not be paid
out in a monetary value and if you still
have overtime leave owing to you after
resigning, this will be forfeited.
Due to the nature of our business,
employees may from time to time,
be required to attend certain campus
functions/events that take place outside
of normal working hours
eg: opening
addresses, graduations, programme
briefings etc. Attendancee of these functions
is not classified as working overtime and,
as such, any applications
attempting to
classify the attendance of such functions
as overtime will not be approved
or entertained.
In the case of registration, there will be a
campus roster issued that will ensure that
all time is equitably distributed.