West Bengal Panchayat (Zilla Parishad and Panchayat Samiti ...

(9) Before the pay bills are destroyed as per rules, the verifications of service shall be made with
reference to pay bills and other records concerned and the fact of verifications shall be recorded
under proper attestation, necessary particulars being noted therein.
(10) i) Certificates of personal character shall not be entered in a Service Book.
(ii) Punishments awarded to any employee after due process of law may be recorded in the
Service Book if so directed by the Executive Officer.
(11) It shall be the duty of every Executive Officer to initiate action to make available the Service
Book for inspection every year and to obtain their signatures thereon.
(12) For every employee for whom no Service Book is necessary, a service roll shall be maintained
with the following particulars : -
(i) appointment order with numbered and date, date of the resolution of Artha Sthayee
Samitee and date of his appointment;
(ii) name, father’s name, caste/tribe, address, date of birth, height and personal marks
of identification and academic qualification, if any;
(iii) posts which he from time to time holds, and promotions, rewards and punishments
awarded to him;
(iv) absences from duty with or without leave;
(v) interruptions in his service, if any, and
(vi) every other incident in his service which may involve suspeasion of any portion of
the service or may have, good or bad effect on his service career.
(13) The entries in the Service Roll under sub-rule (12) shall be signed by the head of the office or
by such other officer as may be authorised by him in this behalf. The services of such employees
shall be verified annually in the same manner as prescribed in respect of other employees for whom
Service Books are maintained, and the certificate of verification shall be recorded by the verifying
officer in the Service Roll.
Key word: Annual Establishment Return
54.
(1) A detailed statement of regular establishment of the Zilla Parishad or the Panchayat Samiti as
on the 31 st day of March shall be prepared each year with reference to the pay bill for the preceding
twelve months upto the last day of transactions in March. Such statement shall be prepared in the
manner as laid down in sub-rule (2). In case of the Zilla Parishad it shall be submitted to the
Director and in case of the Panchayat Samiti it shall be submitted to the District Panchayat and
Rural Development Officer concerned, not later than the 15 th day of May of that year.