West Bengal Panchayat (Zilla Parishad and Panchayat Samiti ...

(7)The forms, registers, returns or reports approved by the State Government or in vogue under
any other law for the time being in force, but not provided in these rules, and is not inconsistent with the
provisions of the Act or these rules, shall apply as if such forms, registers, returns or reports are part of
these rules.
(8)The Accounts Officer of the Zilla Parishad or the Panchayat Samiti, shall monitor and supervise all
jobs relating to maintenance of accounts and other related work with respect to the Zilla Parishad or the
Panchayat Samiti Fund, as the case may be, in the manner as may be directed by the State Government, by
order.
Key Word : Common seal and facsimile Stamp
10. (1) There shall be a common seal bearing the name of the Zilla Parishad or the Panchayat
Samiti. The common seal shall be kept under the personal custody of the Sabhadhipati, Sabhapati,
Executive Officer, and such office bearers as may be authorized by the Artha Sthayee Samiti, and shall
be used in their presence in the following official records and transactions of the Zilla Parishad or the
Panchayat Samiti: -
(a) Receipt Book used for collection.
(b) All lease documents or any other deed relating to land or ferry, or any other immovable
property or proprietorial right.
(c) Agreement to which Zilla Parishad or Panchayat Samiti is a party.
(d) All correspondences and documents where use of such common seal is required for
transaction of business by the Zilla Parishad or the Panchayat Samiti as the case may be.
(2) Facsimile of any office bearer or officer shall always be kept in the custody of the person
concerned.
Key Word: Loans or Property
11. (1) If any loss of money, stores or movable property held by or on behalf of the Zilla
Parishad or the Panchayat Samiti is caused by defalcation or otherwise, and is detected in the
Treasury or in the Zilla Parishad or the Panchayat Samiti or elsewhere, shall be immediately
reported by the officer concerned to his immediate superior as well as to the Executive
Officer of the Zilla Parishad or the Panchayat Samiti, as the case may be, even when such loss
has been made good by the party responsible
for it. The District Magistrate, Director, the State Government and the Examiner of Local
Accounts through the State Government shall also be kept informed of such incident.
(2) The Executive Officer on receiving a report submitted to him under sub-rule
shall bring the matter to the notice of the Sabhadhipati or Sabhapati, as the case may be, and
through him to the Artha Sthayee Samiti with such comment as may be appropriate. A
departmental inquiry or investigation shall be made on the circumstances leading to defalcation
or loss and a detailed report shall be submitted to the Artha Sthayee Samiti through the
Sabhadhipati or Sabhapati, for consideration within one month from the date of such
submission. The Executive Officer shall then report to the State Government, along with a
copy of the resolution of the Artha Sthayee Samiti, particularly showing the steps taken to
prevent its recurrence and disciplinary action including lodging of First Information Report in
the local police Station , if Zilla Parishad or the Panchayat Samiti against the person
responsible. The State Government shall send a report to the Examiner of Local Accounts
along with copies of the enquiry report of the Executive Officer of the Zilla Parishad or
Panchayat Samitis, as the case may be, so received by him
(3) Any loss of immovable property such as building or other works caused by fire, flood, cyclone
or any other natural calamity or as a result of any civil commotion shall be reported at once to the
Director.