BoardReportFall2019
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- Section 5.16- Employee Appearance and Dress-This will be modified to address areas based on the type of work<br />
performed, and the additions of safety shoes in the warehouse department and providing a $100 supplement for purchase<br />
of the shoes.<br />
Change to Vacation days- This policy was modified due to an employee leaving without notice receiving their vacation<br />
days. To ensure consistency the policy will reflect the correct language in the sick and vacation policies. It will state that an<br />
employee will not receive their days without notice of departure.<br />
Motion- To accept all the amended handbook changes: 3.5 Sick Days, Section 5.9- Personal Visits and Telephone<br />
Calls, Section 5.10- Solicitation and Distribution, Section 5.16- Employee Appearance and Dress, and Vacation Days to<br />
include employees who voluntarily leave the organization without proper two-week notice will not be paid for accrued<br />
vacation leave. To have 3.12 will be tabled and be reviewed by the board attorney. *If the information could be gathered by<br />
Wednesday it would be presented. If not it will be placed on the Fall meeting- Per Troy Hickey.<br />
Made by Gwen Young,Seconded by Dr. Keith Leger.<br />
Motion carried 17 Yes/No 0.<br />
Discussion was held about the accurate numbers in the summer vacation chart. 1.67 hours/ 20 days added brought up by<br />
Dr. Kyle Dare. The days are correct we will just fix the math.<br />
• State Fund- Mitchell Parham asked about the state fund issues be discussed. Dr. Runyon, Troy Hickey, and Bobby<br />
Hart will compile information and present at the Board meeting in SC in October and this was tabled.<br />
Discussion: Dr. Ken Dinkins provided some information on the use of state fund- in SC. They got a bus to bring 56 kids to<br />
OKC from SC due to using their state fund.<br />
• Expense check(Taxes)- Mitchell Parham raised a question about the per diem per day, how the board turns in for<br />
the reimbursement forms and how much taxes board members pay at the end of the year, and whether taxes could be paid<br />
upfront. Mr. Hickey explained the ramification of the board benefits with Beta. Bobby explained the tax information. It was<br />
best to keep the current system in place.<br />
• Board Emeritus- Mr. Hickey, Clarke Scott, and Bobby Hart looked through the Board minutes and could not find<br />
where Herman Williams or Dale Hughes gave Board Emeritus status. There was a discussion held as to when this did or did<br />
not occur. Pat Stout was made Board Emeritus under the leadership of Mark Conley.<br />
Motion- That the Board make Herman Williams, Board Emeritus.<br />
Made by Glenn Barger, Seconded by Dr. Ken Dinkins.<br />
Motion carried 17 Yes/No 0.<br />
Motion -That the Board make Dale Hughes, Board Emeritus.<br />
Made by Mitchell Parham, Seconded by Mark Conley.<br />
Motion carried _17_____ Yes/No __0____<br />
• Letter in Reference to Bob Bright—Mr. Hickey gave information that Clarke Scott was the person who was given<br />
charge to provide an update about calls for an official Beta Club reference on Bob Bright. Now during the transition of<br />
leadership this year those references MUST come from Sabrina Runyon to whoever calls on this issue. She will provide the<br />
statement that the attorney has given concerning Mr. Bright. This is per the separation agreement by both attorneys.<br />
Mr. Hickey concluded the IA committee reports with thanks for the support the board has shown through all of the changes<br />
this past year.<br />
• CEO Updates<br />
Strategic Plan- Bobby went through the plan, and just hit the highlights. The board has had this plan for some time. We are<br />
looking at shipping options to be more competitive, providing better customer service, great resources, providing a quality<br />
product or experience in Beta, and making the job of the sponsor as simple as possible and providing adequate resources.<br />
Motion- To accept this plan as presented by Bobby Hart.<br />
Made by Mrs. Donna Wear,Seconded by Dr. Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
Budget- Pg. 56- Bobby stated that this was a tentative budget to finalize after the final audit is completed.<br />
Motion-To accept the tentative budget as presented by Bobby Hart.<br />
Made by Ms. Donna Wear, Seconded by Dr. Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
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