BoardReportFall2019

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NATIONAL BETA CLUB IT STRATEGIC PLAN STRATEGIC INITIATIVES The following is a list of initiatives needed to achieve the National Beta Club’s strategic goals. Onsite convention results entry for coordinators Create a portal for convention coordinators to record competition results while at convention. The results will remain offline until they are officially announced from stage. Event API and database Develop a standard API to interact with different event types (convention, leadership, camp, etc) to encapsulate the complexity of each event type. In doing so, the underlying database structure will need to be changed. This will allow quicker development and deployment for the ever changing convention/leadership registration requirements. National / State convention registration Create new convention registration system utilizing the new Event API. User interface improvements will also be added during the redo. The current convention admin tools in our internal system will also need to be updated to utilize the Event API. Certificate reprint improvements The certificate reprint process needs to have full visibility for both the sponsors and membership staff. The initial development was created very quickly without fully defining the needs of both the sponsors and membership staff. The new process should follow the new membership application process. Membership tracker For a given membership application, provide a clean current status. Depending on payment type, the status goes from Awaiting Payment, Payment Received, Printing Certificates, Preparing Box to be Shipped. Sponsors years of service In order to begin recognizing sponsors’ years of service again, we need to fully define how years of service are to be tracked. We must then develop methods in our system to be able to track sponsors’ years of service across divisions and schools. As such, we will develop something like an audit trial for each sponsor to gain a complete history of each sponsor’s years of service. 70
Alumni page Create alumni landing page. Current alumni page directly connects to the join the alumni association form. We will use content developed by the membership team. Mobile App Develop mobile app to enhance the convention experience for all attendees. Mobile app development will be outsourced. It is critical that we develop requirements and scope concisely and we get buy in from all leadership team before moving forward. The biggest risk of this project is the expense of producing an app that might not have all the features required. Roster management Update the “My Club” section of the sponsors website with improved roster management user interface and features. Scholarship updates Update scholarship application to reflect any changes made to the program. Make minor improvements based on current years feedback. Video platform Develop in-house video hosting platform to allow hosted videos of convention and other marketing initiatives without the limits our YouTube channel imposes. New sponsors site Explore the best user interface to use for a new sponsors website. Develop a new sponsors website that is user friendly and focuses on the major tasks sponsors need to accomplish on our website. Examine all features available and streamline where possible. Payment portal Create payment portal and account history section to the sponsors website. The account history will show all transactions and the ability to print an invoice/receipt. Integrated with the account history will be a payment option for any open invoices to be paid. The payment portal will integrate with our accounting system. Learning management system Setup a learning management system (LMS) to create online training opportunities for sponsors. The LMS will also issue digital badges and certificates of completion. Sponsor forum Create online discussion site where sponsors can hold conversations in the form of posted messages that will be moderated by staff members. 71
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T A B L E 3 - 4 5 - 14 15 17 - 27 2
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Board Agenda Friday, October 18, 20
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Motion carried 17 Yes/No 0. All Bet
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• Salary proposals Motion: That w
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- Section 5.16- Employee Appearance
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Assignment of 2019-2020 Board Commi
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Further Comments - Dr. Keith Leger
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CURRENT POLICY STATE CONVENTIONS---
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NATIONAL BETA BOARD OF DIRECTORS AL
Page 20 and 21: NATIONAL BETA BOARD OF DIRECTORS mi
Page 22 and 23: NATIONAL BETA BOARD OF DIRECTORS ze
Page 24 and 25: BOARD of DIRECTORS Dr. Sabrina Runy
Page 26 and 27: Organization Chart sabrina runyon b
Page 28 and 29: 28 convention & Leadership
Page 30 and 31: state officer information session 3
Page 32 and 33: ELEMENTARY STATE CONVENTIONS TENNES
Page 34 and 35: leadership summits year past leader
Page 36 and 37: Junior Beta Summer Leadership Camp
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Page 42 and 43: Budget Proposal 2019 / 2020 Budget
Page 44 and 45: YOUR FUND STATEMENT Statement Perio
Page 46 and 47: 46 membership
Page 48 and 49: 2018-2019 membership year-to-date j
Page 50 and 51: q1 Accomplishments • Sent all spo
Page 52 and 53: 52 merchandise
Page 54 and 55: convention sales over the years con
Page 56 and 57: Analytics Ecommerce Overview All Us
Page 58 and 59: PRODUCTION 2018-2019 RECAP • 619
Page 60 and 61: sales & Marketing sales & Marketing
Page 62 and 63: 2019-2020 SALES Q1 95 TOTAL clubs 5
Page 64 and 65: marketing To promote Beta in advanc
Page 66 and 67: 66 technology
Page 68 and 69: SYSTEM/INFRASTRUCTURE ACCOMPLISHMEN
Page 72 and 73: Big Picture the big picture 72
Page 74 and 75: uptime uptime outages response time
Page 76 and 77: sponsors.betaclub.org Jul 1, 2018 -
Page 78 and 79: 78 staff service
Page 80: january We will be teaming up with
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