BoardReportFall2019

Motion carried 17 Yes/No 0.
All Beta Staff (Bobby Hart and Denia Brown) were dismissed by Mr. Scott.
Motion-Return to Open session from Executive Session
Made by Stan Long,Seconded by Donna Wear
Motion carried 17 Yes/No 0.
ISSUES TO BE VOTED ON FROM EXECUTIVE SESSION:
1. Personnel Issues
Motion was made to remove the interim title for Bobby Hart and to make him the new Beta CEO.
Motion made by Gwen Young, Seconded by Tim Hager
Motion carried 17 Yes/No 0.
Mr. Scott welcomed Dr. Kyle Dare (Carmel) and Dr. Dare. Dr. Dare introduced himself and told about his family. Mr. David
Moore (Judith) from Ohio was welcomed and gave info about his family. Mr. Long asked for their wives’ names.
2. Committee Reports
IA Committee----Mr. Troy Hickey
Bobby Hart passed out documents to the board (one document listed all employees, the second document was the salary
proposal for staff members).
Mr. Hickey stated that the office culture is much Beta is much, much better. The committee was well received. Relationship
with the IA committee, Bobby and Staff have certainly improved. Mr. Scott appreciated getting information from Bobby and
Troy out to the Board in plenty of time. Thanks to Bobby Hart and Troy Hickey relayed by Donna Wear.
Convention/Leadership-----Dr. Rita Carter
PG. 36-4 POINTS PROVIDED
1. Dr. Carter briefly explained Convention attendance and how it is calculated, numbers were not pushed at us as
much. This information was discovered during conversations with Laura Lewis. The main office uses two management
programs used to calculate attendance. One program is used by IT and one by Accounting and systems do not always
agree due to sources that are pulled for data. IT looks at pulls from the website. In the Spring, staff worked to make the
number’s consistent. The 2018-2019 numbers are baselines from here on out. Pgs. 42-43
2. Changes proposed in constitution and policy- pg. 37. Dr. Carter highlighted several sections and sub-sections that
were changing in the policy. All proposed changes were highlighted in the policy. One constitution change is that counsel
will now certify their state elections. On pages 38-39, lists all policy changes. One policy addressed concerns visiting State
Officers and National officers visiting other conventions and who will accompany students and travel reimbursements.
KEY IS COMMUNICATION! Dr. Carter stressed we should communicate to officers what the expectations are of them.
There are two sides to the policy changes and this is how it will be communicated to the students this fall and this summer at
Leadership.
3. Constitution- Previous mention in point #2 under changes
4. Competitions changes this year- pg. 41. Dr. Carter began to explain some of the changes that will be taking place
in various competitions this year This will be both for Jr and Sr level competitions (I.e., Photography, Apparel Design, Living
Literature, etc.) Summer Leadership counselors- and will have input to guidelines and rules that will happen this year. The
department is trying to find ways to communicate all changes to the schools nationwide. The dept is doing a fabulous job. A
few Leaderships Summits were added, and some were taken away.
Dr. Dinkins did raise a concern that in SC some competitions had one name and at the beginning of the year and the
names were changed. Dr. Dinkins wanted to be sure to communicate that information to everyone. Mr. Campbell spoke on
the conduct of the officers. Bobby reiterated that the National Sponsors meet with the parents, sponsors during conventions
to explain all rules and regulation. Dr. Carter also stated that the National Sponsors get feedback by survey and now the
survey is online and sponsors receive an email before the convention ends now. Kuddos on that! The elementary convention
was a fabulous situation in GA, and we had more attendees than expected.
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