BoardReportFall2019

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Board Agenda Friday, October 18, 2019 Holiday Inn Express & Suites Palmetto Room 10:00 AM – 4:30 PM Board Agenda Saturday, October 19, 2019 Holiday Inn Express & Suites Palmetto Room 8:30 AM – 2:00 PM • Call to Order - Dr. Sabrina Runyon, Board Chair • Inspiration • Roll Call • Approve Board Minutes - Dr. Sabrina Runyon, Board Chair • Audit Review • Internal Affairs Report - Mr. Troy Hickey Lunch (Board and Staff) CityRange Steakhouse Grill 11:30 AM – 1:00 PM • Department Reports - Finance - Merchandise - Production - Marketing - Membership - Technology - Convention/Leadership • Dan Foster (Raymond James) • Adjourn • Call to Order - Dr. Sabrina Runyon • Roll Call • Executive Committee Recommendations - Dr. Sabrina Runyon • CEO Updates - State Scholarship Recipient Form - National Convention Rotation Schedule - Excess Funds - Approve Final Budget 2019- 2020 • Future National Convention Presentations • Future National Convention Selection • Adjourn 4
MINUTES OF THE NATIONAL BETA CLUB BOARD OF DIRECTORS MEETING JUNE 14, 2019 • Call to Order Mr. Clarke Scott, Board Chair Mr. Scott thanked everyone for coming and thanked Bobby Hart, Denia Brown, and the entire staff for their efforts to make this convention a success. Board member announcements: #1-Dennis Campbell provided thanks to all who have helped to make the OKC Convention a success, and thanked Bobby Hart and the Beta staff, Gwen Young and Rita Carter for all their help and advice this year. He provided a schedule of events for the Board and convention attendees to participate in while in OKC. Donna Wear presented Mitchell Parham and Dennis Campbell with Louisville Sluggers for attending the Kentucky convention and for hosting this year’s convention. Donna Wear provided thanks for all the prayers during her time of illness. Gwen Young provided a Thank You for Nathanial Taylor and the support of the people affected by the hurricanes in Florida. • Inspiration Mark Conley provided the inspiration for the Board meeting. He encouraged all to plant seeds and take risks and prayed for the group for guidance and direction for the National Beta Club. • Roll Call Mr. Clarke Scott called the roll and asked each Board member to respond. 17 Board members were present. Alabama Mr. Zel Thomas ____X___ Arkansas Mr. Jerry Newton __Absent_ Florida Mrs. Gwen Young ____X___ Georgia Dr. Rita Carter ____X___ Illinois Mr. Troy Hickey ____X___ Indiana Dr. Mark Baker ____X___ Kentucky Ms. Donna Wear ____X___ Louisiana Dr. Keith Leger ____X___ Mississippi Mr. Stan Long ____X___ Missouri Dr. Tim Hager ____X___ Missouri Dr. Kyle Dare ____X___ North Carolina Mr. Glenn Barger ____X___ Oklahoma Mr. Dennis Campbell ____X___ South Carolina Dr. H. Kenneth Dinkins ____X___ Tennessee Mr. Mitchell Parham ____X___ Texas Mr. Mark Conley ____X___ Virginia Mr. Clarke Scott ____X___ West Virginia Dr. Sabrina Runyon ____X___ *Note that Mr. Newton would not be joining the board for this meeting, but would be there on June 15, 2019. • Approval of Board Minutes Mr. Clarke Scott, Board Chair Mrs. Gwen Young will continue to serve a Parliamentarian, and Mr. Scott thanked her. Mr. Scott asked for a motion to approve previous Board minutes, ( previously mailed out to the board). Motion- To accept the minutes are presented. Made by Stan Long, Seconded by Donna Wear Motion carried 17 Yes/No 0. Discussion: Motion: Motion to move into executive session. 12:25pm. Motion was made by Troy Hickey , Seconded by Stan Long 5
Page 2 and 3: T A B L E 3 - 4 5 - 14 15 17 - 27 2
Page 6 and 7: Motion carried 17 Yes/No 0. All Bet
Page 8 and 9: • Salary proposals Motion: That w
Page 10 and 11: - Section 5.16- Employee Appearance
Page 12 and 13: Assignment of 2019-2020 Board Commi
Page 14 and 15: Further Comments - Dr. Keith Leger
Page 16 and 17: CURRENT POLICY STATE CONVENTIONS---
Page 18 and 19: NATIONAL BETA BOARD OF DIRECTORS AL
Page 20 and 21: NATIONAL BETA BOARD OF DIRECTORS mi
Page 22 and 23: NATIONAL BETA BOARD OF DIRECTORS ze
Page 24 and 25: BOARD of DIRECTORS Dr. Sabrina Runy
Page 26 and 27: Organization Chart sabrina runyon b
Page 28 and 29: 28 convention & Leadership
Page 30 and 31: state officer information session 3
Page 32 and 33: ELEMENTARY STATE CONVENTIONS TENNES
Page 34 and 35: leadership summits year past leader
Page 36 and 37: Junior Beta Summer Leadership Camp
Page 38 and 39: 38
Page 40 and 41: 40
Page 42 and 43: Budget Proposal 2019 / 2020 Budget
Page 44 and 45: YOUR FUND STATEMENT Statement Perio
Page 46 and 47: 46 membership
Page 48 and 49: 2018-2019 membership year-to-date j
Page 50 and 51: q1 Accomplishments • Sent all spo
Page 52 and 53: 52 merchandise
Page 54 and 55:
convention sales over the years con
Page 56 and 57:
Analytics Ecommerce Overview All Us
Page 58 and 59:
PRODUCTION 2018-2019 RECAP • 619
Page 60 and 61:
sales & Marketing sales & Marketing
Page 62 and 63:
2019-2020 SALES Q1 95 TOTAL clubs 5
Page 64 and 65:
marketing To promote Beta in advanc
Page 66 and 67:
66 technology
Page 68 and 69:
SYSTEM/INFRASTRUCTURE ACCOMPLISHMEN
Page 70 and 71:
NATIONAL BETA CLUB IT STRATEGIC PLA
Page 72 and 73:
Big Picture the big picture 72
Page 74 and 75:
uptime uptime outages response time
Page 76 and 77:
sponsors.betaclub.org Jul 1, 2018 -
Page 78 and 79:
78 staff service
Page 80:
january We will be teaming up with
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BoardReportFall2019

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