BoardReportFall2019

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- Section 5.16- Employee Appearance and Dress-This will be modified to address areas based on the type of work performed, and the additions of safety shoes in the warehouse department and providing a $100 supplement for purchase of the shoes. Change to Vacation days- This policy was modified due to an employee leaving without notice receiving their vacation days. To ensure consistency the policy will reflect the correct language in the sick and vacation policies. It will state that an employee will not receive their days without notice of departure. Motion- To accept all the amended handbook changes: 3.5 Sick Days, Section 5.9- Personal Visits and Telephone Calls, Section 5.10- Solicitation and Distribution, Section 5.16- Employee Appearance and Dress, and Vacation Days to include employees who voluntarily leave the organization without proper two-week notice will not be paid for accrued vacation leave. To have 3.12 will be tabled and be reviewed by the board attorney. *If the information could be gathered by Wednesday it would be presented. If not it will be placed on the Fall meeting- Per Troy Hickey. Made by Gwen Young,Seconded by Dr. Keith Leger. Motion carried 17 Yes/No 0. Discussion was held about the accurate numbers in the summer vacation chart. 1.67 hours/ 20 days added brought up by Dr. Kyle Dare. The days are correct we will just fix the math. • State Fund- Mitchell Parham asked about the state fund issues be discussed. Dr. Runyon, Troy Hickey, and Bobby Hart will compile information and present at the Board meeting in SC in October and this was tabled. Discussion: Dr. Ken Dinkins provided some information on the use of state fund- in SC. They got a bus to bring 56 kids to OKC from SC due to using their state fund. • Expense check(Taxes)- Mitchell Parham raised a question about the per diem per day, how the board turns in for the reimbursement forms and how much taxes board members pay at the end of the year, and whether taxes could be paid upfront. Mr. Hickey explained the ramification of the board benefits with Beta. Bobby explained the tax information. It was best to keep the current system in place. • Board Emeritus- Mr. Hickey, Clarke Scott, and Bobby Hart looked through the Board minutes and could not find where Herman Williams or Dale Hughes gave Board Emeritus status. There was a discussion held as to when this did or did not occur. Pat Stout was made Board Emeritus under the leadership of Mark Conley. Motion- That the Board make Herman Williams, Board Emeritus. Made by Glenn Barger, Seconded by Dr. Ken Dinkins. Motion carried 17 Yes/No 0. Motion -That the Board make Dale Hughes, Board Emeritus. Made by Mitchell Parham, Seconded by Mark Conley. Motion carried _17_____ Yes/No __0____ • Letter in Reference to Bob Bright—Mr. Hickey gave information that Clarke Scott was the person who was given charge to provide an update about calls for an official Beta Club reference on Bob Bright. Now during the transition of leadership this year those references MUST come from Sabrina Runyon to whoever calls on this issue. She will provide the statement that the attorney has given concerning Mr. Bright. This is per the separation agreement by both attorneys. Mr. Hickey concluded the IA committee reports with thanks for the support the board has shown through all of the changes this past year. • CEO Updates Strategic Plan- Bobby went through the plan, and just hit the highlights. The board has had this plan for some time. We are looking at shipping options to be more competitive, providing better customer service, great resources, providing a quality product or experience in Beta, and making the job of the sponsor as simple as possible and providing adequate resources. Motion- To accept this plan as presented by Bobby Hart. Made by Mrs. Donna Wear,Seconded by Dr. Tim Hager Motion carried 17 Yes/No 0. Budget- Pg. 56- Bobby stated that this was a tentative budget to finalize after the final audit is completed. Motion-To accept the tentative budget as presented by Bobby Hart. Made by Ms. Donna Wear, Seconded by Dr. Tim Hager Motion carried 17 Yes/No 0. 10
Beta Creed- Bobby provided an explanation about the Beta Creed and that it needed to be updated. Now the creed has been given updated verbiage and is a little more modern. Motion- That the Beta Creed be accepted as presented by Bobby Hart. Made by: Mr. Mark Conley, Seconded by Mr. Troy Hickey Motion carried 17 Yes/No 0. Brand/Logo Bobby Hart presented the rationale for updating the current Beta Logo. The new logo and branding of the Beta Club on page 19 will provide a more prestigious look and more consistent. Bobby provided the proofs of the new look for the board to view. Motion- To accept the Beta Logo and Branding as presented by Bobby Hart. Made by Troy Hicke , Seconded by Mark Conley Motion carried 17 Yes/No 0. Scholarship-pg. 80. Bobby provided an explanation to changes with the Beta Scholarships and why they are necessary. There will be a plan to announce the semi-finalist list to get $1000, and then announce the top 100 students who will move on to the next phase with the possibility of winning the bigger scholarship awards. Motion-To accept the Scholarship proposal ( to change the phases) as presented by Bobby Hart. Made by Mr. Glenn Barger, Seconded by Dr. Sabrina Runyon Motion carried 17 Yes/No 0. Merit Proposal to Scholarship Section—Bobby provided an explanation as to why this change was necessary. This change is based on the size of the state. There would be a minimum of one winner from each state, and two winners for the outlier states. The additional winners would be based on the merit and number of students within the state. This does not change the state awarding of scholarships. Bobby said we will evaluate this method year by year. Motion- To accept the Merit proposal as presented by Bobby Hart. Made by Dr. Sabrina Runyon, Seconded by Dr. Tim Hager Motion carried 14 Yes/No 3. Hand vote 11 Yes/No 6. Discussion- Dr. Dinkins and Mr. Barger brought up concerns and needed further clarification. Bobby Hart provided further clarification to alleviate concerns. Dr. Keith Leger wanted a little better understanding of the rubric with this proposal and weighted scale. Bobby stated that we are using the same rubric that the ISTS organization used prior to our change of bringing it in house. Brandan LaMarche wrote the program and the code for Beta that was used by the ISTS when it was outsourced. Clarke Scott called for a five-minute break. Came back at 4:01pm. Future Sites Please get the recommendations to Bobby if your state would like to host the National convention. Nashville, TN, SC, and GA were good locations. We could have a rotation every 4 years especially with the rate of growth. Bobby stated that our options are limited for the National Convention. There will be further discussion at the fall board meeting. • Fall Board Meeting October 17-20, 2019, are the Fall Board Meeting dates. • Infuse Conference Mr. Hickey reminded the board the INFUSE Conference is one week after the fall board meeting. Mr. Hickey asked for at least six board members to volunteer to attend the INFUSE conference. Discussion: This may be to hard to have all Board members at INFUSE on Oct. 23-25, 2019. This will be in Atlanta, GA. Possible Board Members attending: Leger, Wear, Carter, Dare, Young, Scott, Hickey, Dinkins, Runyon. Dr. Leger inquired about the possibility to have the Board meeting be every 3 years in Spartanburg. This could be a discussion for the fall board meeting. 11
Page 2 and 3: T A B L E 3 - 4 5 - 14 15 17 - 27 2
Page 4 and 5: Board Agenda Friday, October 18, 20
Page 6 and 7: Motion carried 17 Yes/No 0. All Bet
Page 8 and 9: • Salary proposals Motion: That w
Page 12 and 13: Assignment of 2019-2020 Board Commi
Page 14 and 15: Further Comments - Dr. Keith Leger
Page 16 and 17: CURRENT POLICY STATE CONVENTIONS---
Page 18 and 19: NATIONAL BETA BOARD OF DIRECTORS AL
Page 20 and 21: NATIONAL BETA BOARD OF DIRECTORS mi
Page 22 and 23: NATIONAL BETA BOARD OF DIRECTORS ze
Page 24 and 25: BOARD of DIRECTORS Dr. Sabrina Runy
Page 26 and 27: Organization Chart sabrina runyon b
Page 28 and 29: 28 convention & Leadership
Page 30 and 31: state officer information session 3
Page 32 and 33: ELEMENTARY STATE CONVENTIONS TENNES
Page 34 and 35: leadership summits year past leader
Page 36 and 37: Junior Beta Summer Leadership Camp
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Page 42 and 43: Budget Proposal 2019 / 2020 Budget
Page 44 and 45: YOUR FUND STATEMENT Statement Perio
Page 46 and 47: 46 membership
Page 48 and 49: 2018-2019 membership year-to-date j
Page 50 and 51: q1 Accomplishments • Sent all spo
Page 52 and 53: 52 merchandise
Page 54 and 55: convention sales over the years con
Page 56 and 57: Analytics Ecommerce Overview All Us
Page 58 and 59: PRODUCTION 2018-2019 RECAP • 619
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sales & Marketing sales & Marketing
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2019-2020 SALES Q1 95 TOTAL clubs 5
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marketing To promote Beta in advanc
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66 technology
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SYSTEM/INFRASTRUCTURE ACCOMPLISHMEN
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NATIONAL BETA CLUB IT STRATEGIC PLA
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Big Picture the big picture 72
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uptime uptime outages response time
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sponsors.betaclub.org Jul 1, 2018 -
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78 staff service
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january We will be teaming up with
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BoardReportFall2019

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