02.07.2011 - Village of Deerfield

AGENDA FOR THE BOARD OF TRUSTEES 

Monday, February 7, 2011, 7:30 P.M. 

Call to Order 

Roll Call 

Pledge of Allegiance, College Bound Opportunities 

Presentation of 25 Year Service Award 

Minutes of Previous Meeting 

Bills and Payroll 

Report on Departmental Objectives, Public Works and Engineering 

Public Comment 

REPORTS 

11-13 Report and Recommendation of Plan Commission re Request for Text Amendment 

and Proposed Ground Sign for Deerfield Community Nursery School at 801 

Rosemary Terrace (Christ United Methodist Church property at 600 Deerfield Road) 

11-19 Report and Recommendation of Plan Commission re Request for a Finding of 

Substantial Conformance to Permit an Exterior Material Change for the Townhome 

Roofs – Milford Road and Kelburn Road (Coromandel) 

11-11 Report and Recommendation re Residential Waste Service Contract 

CONSENT AGENDA 

11-01-2 Ordinance Approving a Special Use/PUD to Permit an Above Ground Pump Station 

at Deerbrook Mall and Changes to the Rear Parking Lot (Deerbrook Mall and 

Village of Deerfield) – 2R 

11-07-1 Ordinance Amending Article 3 (“Dangerous Buildings”) of Chapter 6 (“Building”) 

of the Municipal Code of the Village of Deerfield – 2R 

11-16 Authorization for Mayor to Sign Addendum to Intergovernmental Agreement for 

Wilmot Road Infrastructure Rehabilitation 

OLD BUSINESS 

NEW BUSINESS 

11-12 Ordinance Increasing Number of Class E Liquor Licenses from 12 to 13 (D.C. 

Sarnies) – 1R 

11-09 Recommendation from the Sustainability Commission for the Village President to 

sign the U. S. Conference of Mayors Climate Protection Agreement 

11-10 Recommendation from the Sustainability Commission for the Village to Sign an 

Intergovernmental Agreement with SWALCO for Electronics Recycling.

11-18 Ordinance Reducing the Number of Members on the Sustainability Commission 

From 12 to 10 - 1R 

11-17 Authorization to Enter Into an Intergovernmental Agreement with Lake County to 

Utilize an Outdoor Shooting Range Owned by the County 

11-14 Authorization for Additional Work for the Carlisle Avenue and Carriage Way 

Infrastructure Rehabilitation Project 

11-15 Resolution for 2011 MFT Street Rehabilitation Project 

11-20 Approval of Wastewater Reclamation Facility Improvement Project Change Order 

#1 

Items for discussion by Mayor and Board of Trustees 

Reports of the Village Manager 

Adjournment

January 18, 2011 

The regular meeting of the Board of Trustees of the Village of Deerfield was called to order 

by Mayor Rosenthal in the Council Chambers of the Village Hall on Tuesday January 18, 2011 at 

7:33 p.m. The Clerk called the roll and announced that the following were: 

Present: Harriet Rosenthal, Mayor 

Robert Benton 

Thomas Jester 

Mary Oppenheim 

William Seiden 

Barbara Struthers 

Absent was: Alan Farkas 

and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz 

and Kent Street, Village Manager. 

PLEDGE OF ALLEGIANCE John Coughenour led those in attendance in reciting 

the Pledge of Allegiance. 

HUMAN RELATIONS AWARD Chris Foltz, Chairman of the Community Relations 

Commission, presented the 2010 Human Relations 

Award to John Coughenour. Mr. Coughenour has been very involved as a leader in community 

activities, including Family Days and the American Legion. 

Mr. Coughenour thanked the Village for the Human Relations Award and for its support and 

encouragement. 

Trustee Seiden added that Mr. Coughenour was a past leader of the Optimist Club as well. 

All present applauded the service contributions of Mr. Coughenour. 

MINUTES OF PREVIOUS MEETING Trustee Seiden made a motion to approve the minutes 

from the January 3, 2011 Board of Trustees 

meeting. Trustee Struthers seconded the motion. The motion passed unanimously. 

BILLS AND PAYROLL Trustee Oppenheim made a motion to approve the 

Bills and Payroll dated January 18, 2011. Trustee 

Benton seconded the motion. The motion passed by the following vote: 

AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) 

NAYS: None (0) 

TREASURER’S REPORT Bob Fialkowski presented highlights from the 

Treasurer’s Report through December 31, 2010 

representing 2/3 of the fiscal year. The numbers are positive, especially in sales tax, hotel tax and 

water sales. The Village received a payment from the State for income tax, and building permits

Board of Trustees Meeting 


Page 2 of 4 

were also positive. Mr. Fialkowski stated the winter expenses have been more manageable than 

during the past two years. He noted that staff is starting on the budget deliberations for next year. 

Trustee Struthers inquired about the reduction of expenditures. Mr. Fialkowski explained that the 

Village has not replaced staff members who have retired from a number of positions. 

PUBLIC COMMENT There was no Public Comment. 

There were no Reports. 

REPORTS 

CONSENT AGENDA 

ORDINANCE O-11-01 AMENDING THE An Ordinance amending the Municipal Code 

MUNICIPAL CODE RE PARKING regarding parking regulations. Second Reading. 

REGULATIONS – 2R 

ORDINANCE O-11-02 AMENDING THE An Ordinance amending the Municipal Code 

MUNICIPAL CODE RE FIRE LANES regarding fire lane and handicapped parking. 

AND HANDICAPPED PARKING – 2R Second Reading. 

ORDINANCE APPROVING A SPECIAL An Ordinance approving a Special Use/PUD to 

USE/PUD TO PERMIT AN ABOVE permit an above ground pump station at Deerbrook 

GROUND PUMP STATION AT Mall and changes to the rear parking lot. First 

DEERBROOK MALL AND CHANGES Reading. 

TO THE REAR PARKING LOT – 1R 

Trustee Jester made a motion to accept the Consent 

Agenda and adopt the two ordinances. Trustee Oppenheim seconded the motion. The motion passed 

by the following vote: 



OLD BUSINESS 

AN ORDINANCE INCREASING THE Mr. Street explained that with the recent closure of 

NUMBER OF CLASS E LIQUOR Stony River, it is unnecessary to create an 

LICENSES FROM 12 TO 13 additional license for Gino’s East. He recommends 

the Trustees do not approve the Ordinance for the 

record, because the same license can be reassigned. Mr. Street explained that when D.C. Sarnies 

requests their liquor license, the number of Class E liquor licenses will need to be increased. 

Trustee Struthers made a motion to approve the ordinance increasing the number of Class E liquor 

licenses from 12 to 13. Trustee Oppenheim seconded the motion. The motion did not pass with the 

following vote:




AYES: None (0) 

NAYS: Benton, Jester, Oppenheim, Seiden, Struthers (5) 

ORDINANCE O-11-03 APPROVING A An Ordinance approving a Special Use in the I-2 

SPECIAL USE IN THE I-2 LIMITED Limited Industrial District to permit the 

INDUSTRIAL DISTRICT TO PERMIT establishment of a self improvement facility at 151 

THE ESTABLISHMENT OF A SELF S. Pfingsten Road, Suites E and F. 

IMPROVEMENT FACILITY AT 151 S. 

PFINGSTEN ROAD, SUITES E AND F Trustee Oppenheim made a motion to waive the 

First Reading of the ordinance. Trustee Struthers 

seconded the motion. The motion passed by the following vote: 



Trustee Oppenheim made a motion to adopt the ordinance. Trustee Struthers seconded the motion. 

The motion passed by the following vote: 



NEW BUSINESS 

AN ORDINANCE AMENDING An Ordinance amending Article 3 “Dangerous 

ARTICLE 3 (“DANGEROUS Buildings” of Chapter 6 “Buildings” in the 

BUILDINGS”) OF CHAPTER 6 Municipal Code, as amended. First Reading. 

(“BUILDINGS”) IN THE MUNICIPAL 

CODE OF THE VILLAGE OF Mr. Street reported that this matter was discussed 

DEERFIELD AS AMENDED – 1R at the November 22, 2011 Committee of the Whole 

meeting, and its purpose is to address properties in 

dangerous condition, such as 679 Castlewood. Mr. Street noted changes to proposed ordinance 

sections 6-24(d) and 6-25(e) in response to questions raised by Trustee Struthers. Trustee Struthers 

asked how inspectors gain access to a property. Mr. Coblentz responded staff will request access. If 

that does not work, staff would seek an administrative search warrant through the prosecutor’s office. 

Helene Bjorseth, 685 Castlewood, thanked the Mayor and Trustees for their hard work on the 

ordinance. 

The ordinance, as corrected, will stand as a First Reading 

RESOLUTION R-11-01 APPROVING Jenny Maltas, Assistant to the Village Manager, 

CHANGES TO THE VILLAGE OF stated the Village’s personnel manual was last 

DEERFIELD PERSONNEL MANUAL reviewed in 2007. Staff worked on making minor 

updates instead of large, comprehensive changes at this 

time. The changes they made included removing references to the Human Resources Department and 

clarifying how to get assistance, exchanging Veterans Day for Columbus Day, removing language




referring to old policies and forms, changing occupational injury leave, eliminating the section on 

retirement health savings plans, and changing sick leave and retirement to be consistent with IMRF. 

Trustee Jester made a motion to adopt the resolution. Trustee Oppenheim seconded the motion. The 

motion passed by the following vote: 



DISCUSSION 

KUDOS Trustee Struthers believes those working on the 

Deerfield Road underpass have done a commendable job 

of not blocking traffic. She hopes this can continue. They have worked very hard to not block the 

lanes. Trustee Oppenheim added they have been flexible and sensitive to people’s needs. 

WGN RADIO Mayor Rosenthal informed residents that WGN 

Radio would be broadcasting from Trax on Friday 

starting at 5:00 a.m., and she will be a guest. 

COMMITTEE OF THE WHOLE Mr. Street stated the next Committee of the Whole 

Meeting will take place Monday, January 23, at 6:00 

p.m. Trustees will discuss infrastructure improvements for next year and the residential refuse 

contract. 

ADJOURNMENT There being no further business or discussion, 

Trustee Struthers made a motion to adjourn the meeting. 

Trustee Oppenheim seconded the motion. The motion passed unanimously. The meeting was 

adjourned at 8:00 p.m. 

ATTEST: 

Village Clerk 

APPROVED: 

Mayor

BILLS & PAYROLL 

FOR THE 

FEBRUARY 7, 2011 

VILLAGE BOARD MEETING

February 7, 2011 Board Meeting 

Vendor Invoice # Description Org Obj Total Invoice 

1ST AYD CORPORATION 465916 GARAGE SUPPLIES 702050 5470 432.87 

1ST AYD CORPORATION 464458 ICE MELT 102036 5422 1,097.60 

303 TAXI, L.L.C. 18309 TAXI PROGRAM TICKETS 101111 5384 2,085.00 

3M SS60806 STREET SIGN MATERIAL 102050 5421 2,047.50 

ABC COMMERCIAL MAINTENANCE SERVICES, INC 032 JANITORIAL SERVICES - JAN 11 101210 5320 1,148.00 

ABC COMMERCIAL MAINTENANCE SERVICES, INC 032 JANITORIAL SERVICES - JAN 11 102010 5320 419.00 

ABC COMMERCIAL MAINTENANCE SERVICES, INC 032 JANITORIAL SERVICES - JAN 11 106010 5320 1,060.00 

ABC COMMERCIAL MAINTENANCE SERVICES, INC 032 JANITORIAL SERVICES - JAN 11 542052 5320 30.00 

ADDED INCENTIVES, INC 35090 APPAREL 102110 5130 1,287.82 

ADDED INCENTIVES, INC 35090 APPAREL 542010 5130 36.56 

ADT SECURITY SERVICES, INC 39119459 BILL PERIOD CHANGE ADJ - EASTSIDE PUMP STN 542052 5320 58.39 

ADT SECURITY SERVICES, INC 39119458 BILL PERIOD CHANGE ADJ - HACKBERRY 542052 5320 80.00 

ADT SECURITY SERVICES, INC 39119457 BILL PERIOD CHANGE ADJ - 1500 ARBOR VITAE 502031 5320 70.00 

ADT SECURITY SERVICES, INC 39119456 BILL PERIOD CHANGE ADJ - 1900 HAWTHORN 502031 5320 70.00 

ADT SECURITY SERVICES, INC 39119453 BILL PERIOD CHANGE ADJ - 1959 WAUKEGAN 502031 5320 35.00 

ADT SECURITY SERVICES, INC 39119455 BILL PERIOD CHANGE ADJ - 700 KATES 502031 5320 35.00 

ADT SECURITY SERVICES, INC 39119452 BILL PERIOD CHANGE ADJ - PW 102010 5320 431.85 

ADT SECURITY SERVICES, INC 39119454 BILL PERIOD CHANGE ADJ - TRAIN STATION 102038 5320 35.00 

AL WARREN OIL CO INC I642086 DIESEL FUEL 100000 1510 8,703.00 

AL WARREN OIL CO INC I642085 UNLEADED FUEL 100000 1510 10,864.00 

ALAN F. FRIEDMAN, PH.D., INC. 122210 PSYCHOLOGICAL SCREENINGS 106010 5363 1,100.00 

ALL-TYPES ELEVATORS INC 9753371 ANNUAL PRESSURE TESTING 502010 5320 438.00 

AMERICAN BACKFLOW PREV., INC. 26257 BACKFLOW TEST 106010 5320 300.00 

AMERICAN CHARGE SERVICE 3633012511 TAXI PROGRAM TICKETS 101111 5384 455.00 

AMERICAN SOCIETY FOR PUBLIC ADMIN 88781-2011 2011 MEMBERSHIP DUES - STREET 101210 5330 100.00 

AMERICAN WATER WORKS ASSN (NAT'L) 7000309927 ANNUAL MEMBERSHIP DUES - OLMSTEAD 502010 5330 75.00 

AMERICANEAGLE.COM INC. 130741 WEBSITE HOSTING & MAINT: JAN 11 101210 5370 150.00 

APCO INTERNATIONAL, INC 66693 DATA PROCESSING 176020 5370 75.00 

APWA CHICAGO METRO CHAPTER 16893 DESIGNATED EROSION CNTRL INSPCTR - LITTLE 102110 5210 40.00 

ASSN OF POLICE SOCIAL WORKERS GZ2011 DUES 106033 5330 40.00 

ASSN OF POLICE SOCIAL WORKERS SL2011 DUES 106033 5330 40.00 

ASSOCIATED TECHNICAL SERVICES, LTD. 20831 LEAK DETECTION - NORTH & STRATFORD 502050 5365 455.00 

ASSOCIATED TECHNICAL SERVICES, LTD. 20830 LEAK DETECTION - TENNAQUA 502050 5365 705.00 

ASSOCIATED TECHNICAL SERVICES, LTD. 20782 LEAK DETECTION - WARWICK & WARRINGTON 502050 5365 794.50 

ATOMATIC MECHANICAL SERVICES, INC SRV10-14887 GARAGE HVAC REPAIR 702050 5322 312.00 

ATOMATIC MECHANICAL SERVICES, INC SRV10-15288 HUMIDIFIER REPAIR - VH 101111 5320 234.00 

AVI SYSTEMS 33486200 VH A/V SYSTEMS EQUIP MAINT AGRMNT 101210 5322 2,900.00 

BADE PAPER PRODUCTS INC 176842-00 CREDIT - PRODUCT RETURN 102010 5460 (7.31) 




BADE PAPER PRODUCTS INC 177549-00 MISC OPERATING SUPPLIES 101111 5460 269.31 




BADE PAPER PRODUCTS INC 177548-00 PAPER PRODUCTS - PW/ENG 102010 5460 170.13 




BANNERVILLE USA 12735 BANNERS - VALENTINE'S DAY 101330 5410 360.00 

BARNES DISTRIBUTION 270752300 CREDIT RETURN - INVOICE 2685134001 702050 5470 (273.49) 

BARNES DISTRIBUTION 2795559001 NUTS AND BOLTS 542052 5470 130.07 

BARNES DISTRIBUTION 2793363001 NUTS AND BOLTS STOCK - GARAGE 702050 5470 204.08 

BARNES DISTRIBUTION 2793363002 REPLACEMENT TOOL 702050 5440 12.46 

BERNDT, JASON 8066 MAILBOX REFUND - 1370 MONTGOMERY 102036 5470 75.00 

BURNS & MCDONNELL 42352-4 ENG SRVCS/DRFLD RD ROW IMPRVMNTS 222082 5362 4,986.16 

Page1of9 

1,530.47 

2,657.00 

1,324.38 

815.24 

19,567.00 

80.00 

1,954.50 

546.00 

1,728.50 

73.12



CDW GOVERNMENT INC WBW0627 EXTERNAL HARD DRIVE - WRF VIDEO DOC PROJ 542052 5810 104.47 

CDW GOVERNMENT INC WBL6796 MONITORS FOR PW ENG 102110 5810 309.71 

CHICAGO INTERNATIONAL TRUCKS, LLC 100389757 MIRROR HEADS 702050 5470 148.62 

CINTAS 022194171 CLOTHING - FEJES 542010 5130 22.92 

CINTAS 022194170 CLOTHING - FEJES 542010 5130 184.98 

CINTAS 022191033 CLOTHING - MURPHY 542010 5130 46.99 

CINTAS 022194169 CLOTHING - POLAND 102010 5130 179.96 

CINTAS 022191032 MATS - PW/TRAIN STATION 102010 5320 50.55 




CINTAS 022191025 MATS - VH 101111 5320 54.17 

CINTAS 022194207 MATS - VH 101111 5320 54.17 

CINTAS 022197389 MATS - VH 101111 5320 54.17 

CINTAS 022191034 MATS - WRF 542052 5320 45.74 

COMED 15271ABCDK122810 MULTIPLE A/C'S 112310-122810 102050 5510 337.08 

COMED 15271ABCDK122810 MULTIPLE A/C'S 112310-122810 502031 5510 2,353.77 

COMED 15271ABCDK122810 MULTIPLE A/C'S 112310-122810 542052 5510 516.39 

COMMUNICATIONS REVOLVING FUND T1123715 COMMUNICATIONS SERVICES: DEC 10 176020 5550 877.39 

CONTINENTAL WEATHER SERVICE 11296 FORECASTING - JAN 2011 102010 5365 37.50 




COOK COUNTY TREASURER 2010-4 TRAFFIC SIGNAL MAINT: OCT10 - DEC 10 102050 5611 3,349.50 

CRAFTWOOD LUMBER CO. 129285 FEATURE LIGHT BY HIGH SCHOOL 102050 5421 21.11 

CRAFTWOOD LUMBER CO. 129295 NUT AND BOLTS 102050 5421 1.69 

CRAFTWOOD LUMBER CO. 128777 ROOFING CEMENT & SUPPLIES 542052 5470 15.65 

CRAFTWOOD LUMBER CO. 129127 SUPPLIES 102050 5421 12.25 

CRAFTWOOD LUMBER CO. 129122 SUPPLIES 102050 5421 67.65 

CRAFTWOOD LUMBER CO. 128999 WETTING PUMP FITTINGS 702050 5470 15.87 

CRYSTAL CAVE 16258020111 COMMEMORATIVE GIFT 101210 5387 127.00 

DAVIS, JENNIFER L 10012-9006123 REIMB FOR 25 YR SRVC AWARD (OLMSTEAD) 502010 5410 204.44 

DEERFIELD LIONS CLUB 730 DUES - WILK 106034 5330 203.00 

DELLINGER ELECTRIC, INC 5452 ENERGY EFFICIENCY IMPROVEMENTS 101210 5320 4,514.00 



DELTA TECHNICAL PRODUCTS CO 68057 MONTHLY CALIBRATION GAS METER - WRF 542051 5322 40.00 

DELTA TECHNICAL PRODUCTS CO 68056 MONTHLY CALIBRATION GAS METER - WRF 542052 5322 80.00 

DEMUTH INC HP1307 EMERG DIRECTIONAL BORING - VARIOUS LOCS 222082 5910 5,900.00 

ELITE OFFICE PRODUCTS 365314 OFFICE SUPPLIES 106010 5450 46.23 

EMPLOYMENT SCREENING ALLIANCE 7239 APPLICANT CREDIT CHECKS 106010 5387 55.50 

EMPLOYMENT SCREENING ALLIANCE 7272 APPLICANT CREDIT CHECKS 106010 5387 92.50 

ERETZ DEERFIELD LLC 132229 DEPOSIT REFUND - 1330 KENTON 910000 2410 2,000.00 

EXELON ENERGY, INC. 25950123010 ELECTRICITY 112310-122710 102050 5510 4,824.77 



FEDERAL EXPRESS CORP 7-357-18047 MAILING 101111 5337 30.03 

FEDERAL EXPRESS CORP 5-856-56934 MAILING - PARTS 102050 5410 15.63 

FIALKOWSKI, ROBERT 27951012511 MISC TRAVEL EXP REIMB - DEC10 & JAN 11 101111 5332 150.00 

FIALKOWSKI, ROBERT 27951012411 REIMB AIRFARE - GFOA ANNUAL CONF 101111 5211 331.00 


414.18 

845.31 

3,207.24 

150.00 

134.22 

26,304.18 

120.00 

148.00 

33,312.41 

45.66 

481.00



FINK, BRADFORD 357325 REIMB FOR FOOD AT COTW 01/24/2011 101210 5387 158.51 

FLINK COMPANY 38211 PLOW CASTER #802 702050 5470 723.28 

FLOLO ELECTRIC CORP 086749 PREDICTIVE MAINTENANCE - DEC 10 502031 5322 350.00 

GALLS, AN ARAMARK CO, LLC 511074364 APPAREL 106033 5130 10.94 



GALLS, AN ARAMARK CO, LLC 511072193 EQUIPMENT 106010 5130 58.97 

GARVEY'S OFFICE PRODUCTS B2B131652 OFFICE SUPPLIES 106010 5450 250.15 

GASAWAY DISTRIBUTORS, INC 1030655 CALCIUM CHLORIDE 102036 5422 2,317.68 

GASAWAY DISTRIBUTORS, INC 1030671 SALT BRINE 102036 5422 1,360.00 

GEWALT-HAMILTON ASSOCIATES INC 4164.200-2 ENG SRCS/LINDEMANN LOT: 101810-122610 222082 5990 891.00 

GEWALT-HAMILTON ASSOCIATES INC 3648.405-23 TAKEDA OBSERVATION: 111510-122610 102110 5362 9,042.50 

GHA TECHNOLOGIES, INC 636866 DIGITAL RECORDER - CD 101330 5810 209.00 

GILLIS PRODUCTS, INC 35446 CLEANING SUPPLIES 102038 5460 174.35 

GLOWACZ, MARY ANNE K 021211 TRAVEL ADVANCE 106020 5211 78.40 

GLOWACZ, MARY ANNE K 051811 TRAVEL ADVANCE 106020 5211 680.27 

GRAINGER INC 9442522182 SLINGS - WATER DEPT 502050 5421 43.60 

GRAINGER INC 9442522190 TOOLS/SUPPLIES 502050 5410 135.94 

GRAINGER INC 9433679447 WATER COOLER 542051 5410 135.54 

GUCCIONE, JOHN 102392022311 TRANS & HWY ENG CONF REG/TRAVEL REIMB 102110 5332 155.50 

GVM, INC 0460944-IN WETTING TANK PARTS 702050 5470 31.62 

HD SUPPLY WATERWORKS 2471201 REPAIR CLAMPS - WATER DEPT 502050 5421 1,094.48 

HD SUPPLY WATERWORKS 2463204 REPAIR CLAMPS AND MISSION COUPLINGS 502050 5421 2,627.98 

HD SUPPLY WATERWORKS 2463204 REPAIR CLAMPS AND MISSION COUPLINGS 542031 5421 441.68 

HEALY ASPHALT COMPANY, LLC 25735MB ASPHALT 102050 5421 2,525.60 

HIGHLAND PARK FORD 088504 PARTS CAR - #9 702050 5470 8.12 

HIGHLAND PARK FORD 088503 PARTS CAR - #9 702050 5470 218.28 

HIGHLAND PARK, CITY OF 142548 BACTERIOLOGICAL ANALYSIS: OCT10 - DEC10 502031 5365 900.00 

HOME DEPOT CREDIT SERVICES 8201954 AIR HOSE FITTINGS 502050 5421 47.14 

HOME DEPOT CREDIT SERVICES 5107565 ELECTRICAL SUPPLIES 502050 5410 26.83 

HOME DEPOT CREDIT SERVICES 8013322 ELECTRICAL SUPPLIES - WASH BAY 102050 5950 59.92 

HOME DEPOT CREDIT SERVICES 0021911 PVC FITTINGS 542031 5421 26.59 

HOME DEPOT CREDIT SERVICES 8105989 VACUUM AND HOSES 102036 5470 216.94 

HOME DEPOT CREDIT SERVICES 1260333 WATER COOLER BRACKET 542031 5421 18.29 

HR SIMPLIFIED, INC. 29149 COBRA NOTIFICATION - DEC 10 101111 5365 25.00 

HUFF & HUFF INC 1012050 IGIG APPS-CONST WETLND & DISCNNCT DRAINS 222082 5362 3,094.85 

IDLEWOOD ELECTRIC SUPPLY INC 881903 BALLAST 102038 5320 1,091.10 

IDLEWOOD ELECTRIC SUPPLY INC 882103 ELECTRIC FITTINGS 102050 5421 155.28 

IDLEWOOD ELECTRIC SUPPLY INC 882722 SUPPLIES 102050 5421 85.51 

IL FORNOS PIZZA 619883 DARE GRADUATION 106033 5415 225.00 

IL FORNOS PIZZA 558822 SAFETY PIZZA LUNCH 102010 5330 105.00 

ILLINOIS SECRETARY OF STATE M31440-2011 TITLE , TRANSFER & PLATE - #805 102050 5326 129.00 

ILLINOIS STATE POLICE 123110 FINGERPRINTING/LIVESCAN 106010 5365 602.25 

IMAGE SYSTEMS & BUSINESS SOLUTIONS LLC 150437 WIDE FORMAT COPIER MAINT/CD/1ST QTR 11 101330 5335 493.75 

IMAGISTICS INTERNATIONAL, INC. 726993363 COPIER MAINT/PD/DEC 10 106010 5322 256.22 

INTERFAITH HOUSING CENTER 423952011 ANNUAL MEMBERSHIP - 2011 101210 5330 50.00 

INTERNATIONAL ASSN OF CHIEFS OF POLICE 1000957444 DUES 106010 5330 120.00 

INTERNATIONAL CODE COUNCIL, INC 11505012811 CERTIFICATION RENEWAL - SACCENTE 101330 5212 50.00 

INTOXIMETERS INC 322556 EQUIPMENT 106034 5810 130.00 

INVENTORY TRADING COMPANY 197424 APPAREL 106020 5130 49.75 


125.38 

3,677.68 

9,933.50 

758.67 

315.08 

4,164.14 

226.40 

395.71 

1,331.89 

330.00



JG UNIFORMS, INC 23916 APPAREL 106010 5130 30.26 

JG UNIFORMS, INC 23654 APPAREL 106033 5130 124.92 

JIM DANDY CLEANERS JA-12-002036 BLANKET CLEANING 106010 5322 40.00 

JULIE INC 12-10-0436 LOCATES - DEC 10 102010 5320 61.92 



KALE UNIFORMS 518984 APPAREL 106010 5130 143.00 












KALE UNIFORMS CR24931 RETURNED ITEM CR MEMO 106010 5130 (11.99) 

KING'S KENNELS 123110 IMPOUND FEE 101111 5325 1,170.00 

KONKE ELECTRIC LLC 665 WASH BAY - NEW LIGHTING & REPAIRS 102010 5320 1,500.00 

KUSTOM SIGNALS INC 432920 EQUIPMENT MAINT 106010 5322 29.00 



LAI LIMITED 9256 CL2 INJECTOR PUMP PARTS - WRF 542052 5470 85.24 

LAKES UNDERGROUND, LLC 48630 DEMOLITION - 1515 WILMOT 101330 5365 17,850.00 

LITTLE TOMMY'S PLUMBING SHOP 1190-1530 REPAIR RESIDENT SINK 502050 5365 174.00 

M & N SUPPLY 1873 SAFETY GLASSES & GLOVES 502010 5410 156.75 

M & R ELECTRICAL CONTRACTORS, INC 100 CHANGE BALLAST - TRAIN STATION 102038 5320 425.00 

MALTAS, JENNIFER 352121 ILCMA WINTER CONF REG 101210 5210 150.00 

MASTER BREW 1222770 COFFEE 106010 5460 157.70 

MCDONOUGH ASSOCIATES INC 1102002 DFLD RD PED UNDERPASS: 120410-123110 222082 5362 20,747.08 

MCHENRY ANALYTICAL WATER LABORATORY, INC 26448 AEROBIC & ANAEROBIC SLUDGE RESULTS 542052 5460 373.70 

MCHENRY ANALYTICAL WATER LABORATORY, INC 26589 OUTSIDE LAB TESTING (NEW PERMIT) 542052 5460 537.60 

MCHENRY ANALYTICAL WATER LABORATORY, INC 26420 SLUDGE TESTING RESULTS 542052 5460 400.70 

MEADE ELECTRIC COMPANY INC 649052 TRAFFIC SIGNAL REPAIR: DRFLD RD & KIPLING 102050 5365 529.30 

MENDELSON, DAN 8054 MAILBOX REFUND - 1135 PRAIRIE 102036 5470 75.00 

MENONI & MOCOGNI, INC. 13376 GRADE 9 CHIPS 542031 5421 476.70 

MENONI & MOCOGNI, INC. 13328 LIMESTONE CHIPS 542031 5421 1,196.70 

MENONI & MOCOGNI, INC. 13336 SAND 542031 5421 537.00 

MENONI & MOCOGNI, INC. 13319 SAND 542031 5421 1,036.95 

MGP, INC 1401 GIS STAFFING - JAN 11 102110 5375 5,842.58 

MID-STATES ORGANIZED CRIME 013023-14028 DUES 106033 5330 200.00 

MIDWEST TIME RECORDER INC 121386 TIME CLOCK CARTRIDGES - PW 102050 5410 100.00 

MIDWEST TIME RECORDER INC 121156 TIME CLOCK INK CARTRIDGES - WRF 542052 5450 40.00 

MIKULSKI, JAMES J 307575 TREE APPLICATION REFUND 100001 4232 75.00 

MOLL, VALERIE 100568011911 TUITION REIMBURSEMENT 106010 5122 900.00 

MONROE TRUCK EQUIPMENT INC 5180479 RUBBER FOR PLOW TRUCKS 702050 5470 1,057.35 

MOTION INDUSTRIES, INC IL33-639370 BLOWER MOTOR BEARINGS 542052 5470 209.12 

MOTION INDUSTRIES, INC IL33-639456 BLOWER MOTOR BEARINGS 542052 5470 325.20 

MUTUAL SERVICES OF HIGHLAND PARK 412615 2 CLOCKS FOR STORM STATIONS - WRF 542052 5470 16.18 

MUTUAL SERVICES OF HIGHLAND PARK 414017 CREDIT ADJUSTMENT 101111 5460 (13.49) 

MUTUAL SERVICES OF HIGHLAND PARK 413338 DRILLBITS AND LOCKS 542031 5421 57.00 

MUTUAL SERVICES OF HIGHLAND PARK 413983 MISC OPERATING SUPPLIES 101111 5460 29.98 



MUTUAL SERVICES OF HIGHLAND PARK 413353 PADLOCK 542031 5421 9.89 


155.18 

185.75 

1,249.49 

492.60 

1,312.00 

3,247.35 

140.00 

534.32 

146.97



NORTH AMERICAN INSURANCE 61200012511 SUPPLEMENTAL LIFE INS - MAR 11 100000 2431 51.03 

NORTH AMERICAN SALT CO 70612964 ROCK SALT 102036 5422 4,453.27 








NORTH CENTRAL LABORATORIES 280822 LAB SUPPLIES 542052 5460 32.34 

NORTH SHORE PSYCHOLOGICAL SERVICES 474 EAP - JUN 10 101111 5365 90.00 

NORTH SUBURBAN WATER WORKS ASN 61350011311 WTR DEPT MEMBERSHIP 502010 5330 60.00 

NOTARY PUBLIC ASSOCIATION 156AR020111 NOTARY PUBLIC RENEWAL - RODRIGUEZ 101111 5330 45.00 

NWBOCA - FALL SCHOOL 2011 MEMBERSHIPS - CASE, HANSEN, SACCENTE 101330 5213 65.00 

OCHSNER-JOHNSON, DORENE 47935 REFUND OF PERMIT FEES - NOT REQUIRED 500001 4216 440.00 

OCHSNER-JOHNSON, DORENE 47935 REFUND OF PERMIT FEES - NOT REQUIRED 500001 4216 530.73 

OCHSNER-JOHNSON, DORENE 47935 REFUND OF PERMIT FEES - NOT REQUIRED 910000 2410 1,000.00 

OFFICE DEPOT 548233694001 OFFICE SUPPLIES 101330 5450 63.15 

OFFICE DEPOT 1295288351 OFFICE SUPPLIES 101330 5460 23.41 

PARENT PETROLEUM 587912 GEAR OIL 702050 5470 1,722.25 

PEERLESS COFFEE & VENDING 31045 COFFEE - PW/ENGINEERING 102010 5450 115.30 




PEOPLES ENERGY 61290C121410 AC3500001963721 111210-121410 542052 5520 2,979.53 

PEOPLES ENERGY 61290D121510 AC8500044844380 101510-121510 101111 5520 60.91 

PETTY CASH - POLICE 011011 RECONCILE/REPLENISH PETTY CASH 106010 5212 60.00 











PHILLIPS, ROBERT W 101646022311 TRANS & HWY ENG CONF REG/TRAVEL REIMB 102110 5332 155.50 

PITNEY BOWES 0797688-JA11 QRTLY MAINT: NOV 10 - JAN 11 101111 5337 54.00 







PORTER LEE CORP 10032 EVIDENCE EQUIPMENT 106034 5810 1,032.00 

PRECISION SERVICE & PARTS INC 03-537545 BLOWER MOTOR FOR STOCK 702050 5470 169.00 

PRECISION SERVICE & PARTS INC 03-537644 BLOWER MOTOR RESISTOR 702050 5470 22.50 

PRECISION SERVICE & PARTS INC 03-595135 HEATER DOOR MOTOR #303 702050 5470 38.55 

PRINOTH LLC 70442964 BOMBADIER PARTS 102036 5322 2,015.12 

PRINOTH LLC 70444047 MOTOR FOR BOMBADIER WIPER 702050 5470 158.55 

PRINOTH LLC 70443763 PLOW FRAME BUSHING 102036 5322 175.60 


84,736.20 

1,970.73 

86.56 

461.20 

3,040.44 

515.16 

360.00 

230.05 

2,349.27



QUILL CORPORATION 1324834 OFFICE SUPPLIES 102110 5450 5.40 



QUILL CORPORATION 1751729 SUPPLIES - PW 102010 5450 14.95 




QUILL CORPORATION 1431766 SUPPLIES - WRF 542052 5450 14.30 

RADFORD UNIVERSITY 103366011711 CPFO EXAM FEE - BURK 101111 5210 145.00 

RED'S GARDEN CENTER INC 97679 X-MAS TREE AND STAND - PW 102050 5950 345.42 

RIEKE OFFICE INTERIORS 023691 MAILBOXES/FURNITURE PW 102050 5950 837.00 

RJN GROUP, INC. 11-2292-05-02 LATERAL LINING PROGRAM: THRU 11/26/10 222082 5990 1,846.32 

RONDOUT SERVICE CENTER 111925 SAFETY LANE TEST - #706 702050 5470 19.00 



RUST - CLOTHING & ELEMENTS FOR THE HOME 15056 U/B CREDIT BALANCE REFUND 500000 1270 64.92 

SACCENTE, PATRICK 103365013111 COMMUTER CHOICE PROGRAM REIMB 100000 2040 128.25 

SAM'S CLUB DIRECT 0214392CM CREDIT FOR DELETED MEMBERSHIPS 101111 5410 (30.00) 

SAM'S CLUB DIRECT 007253 MISC OPERATING SUPPLIES 101111 5460 148.73 






SAM'S CLUB DIRECT 8687 OPERATING SUPPLIES 106010 5460 19.96 

SANG, CHUNNING AND WU, JINGTAO 47776 DEPOSIT REFUND - 1411 BERKLEY 910000 2423 10,000.00 

SCHINDLER ELEVATOR CORP. 8102830592 MAINT AGREEMENT 106010 5320 964.47 

SCHOENBERG FINKEL NEWMAN & ROSENBERG 025104 SPECIAL COUNSEL - COM ED SUIT (DEC 10) 101210 5360 2,413.65 

SCIARRETTA ENTERPRISES, INC 10-178248 BOBCAT RENTAL 102036 5390 250.00 

SCIARRETTA ENTERPRISES, INC 10-178259 CREDIT - SALT OVERCHARGE 102036 5390 (255.00) 

SCIARRETTA ENTERPRISES, INC 10-178261 CREDIT - SALT OVERCHARGE 102036 5390 (60.00) 

SCIARRETTA ENTERPRISES, INC 10-178234 SNOW REMOVAL - DOWNTOWN 102036 5390 770.00 

SCIARRETTA ENTERPRISES, INC 10-178217 SNOW REMOVAL - TRAIN STATION 102036 5390 751.25 

SCIARRETTA ENTERPRISES, INC 11-178286 SNOW REMOVAL - TRAIN STATION 01/11/11 102036 5390 1,160.00 

SCIARRETTA ENTERPRISES, INC 11-178318 SNOW REMOVAL - TRAIN STATION 01/15/11 102036 5390 272.50 

SCIARRETTA ENTERPRISES, INC 10-178264 SNOW REMOVAL - TRAIN STATION 01/07/11 102036 5390 370.00 

SCIARRETTA ENTERPRISES, INC 10-178258 SNOW REMOVAL - VILLAGE SIDEWALKS 102036 5390 4,320.00 

SHEPARD CHEVROLET 393737 #605 702050 5470 289.12 

SHEPARD CHEVROLET 37716 DRIVE SHAFT BEARING - #802 702050 5470 89.67 

SHEPARD CHEVROLET 37720 EXHAUST PIPE - #801 702050 5470 753.14 

SHEPARD CHEVROLET 37288 HEATER DOOR CONTROL - #303 702050 5470 51.73 

SHEPARD CHEVROLET 37484 RIGHT SIDE MIRRORS FOR BIG GMC TRUCKS 702050 5470 484.00 

SHERIDAN AUTO PARTS & MACHINE 670026 BATTERY 702050 5470 76.95 

SHERIDAN AUTO PARTS & MACHINE 669825 DRAIN PLUG - CAR #9 702050 5470 4.82 

SHERIDAN AUTO PARTS & MACHINE 670614 EXHAUST PIPE - #805 702050 5470 89.64 

SHERIDAN AUTO PARTS & MACHINE 669963 FUEL FILTER RETURN CREDIT 702050 5470 (14.30) 

SHERIDAN AUTO PARTS & MACHINE 669946 GEAR OIL - CAR #9 702050 5470 47.96 

SHERIDAN AUTO PARTS & MACHINE 670611 HEATER PART - #801 702050 5470 22.59 

SHERIDAN AUTO PARTS & MACHINE 670027 MOTOR MOUNT - U-5 702050 5470 53.74 

SHERIDAN AUTO PARTS & MACHINE 669406 SEAL FOR SLUDGE GRINDER - WRF 542052 5470 4.63 

SHERIDAN AUTO PARTS & MACHINE 672010 STOCK 702050 5470 15.34 





SIGNAL PERFECTION LIMITED 165550 QRTLY SRVC CONTRACT: JUL10-SEP10 101210 5322 2,482.50 

SIGNAL PERFECTION LIMITED 165551 QRTLY SRVC CONTRACT: OCT10-DEC10 101210 5322 2,482.50 


260.01 

57.00 

320.48 

7,578.75 

1,667.66 

999.64 

4,965.00



SOIL AND MATERIAL CONSULTANTS 35645 2011 PAVEMENT & SOIL INVESTIGATION 222082 5910 3,430.00 

SPAGNOLI, JEAN C 12897866 REIMB FOR BANNER ARTWORK 101330 5410 75.00 

SPALDING, SHAWN 105685499 PHYSICAL EXAM REIMBURSEMENT 502010 5120 182.65 

STANLEY CONSULTANTS INC 0138385 DRBRK MALL LIFT STN IMPRVMNTS: 090510-123110 222082 5362 9,975.00 

STOCCO PAINTING & DÉCOR 266 CLEAN AND PAINT WASH BAY 102050 5950 3,630.00 

STRAND ASSOCIATES INC 0083224 WRF ENGINEERING: 120110-123110 222082 5941 39,536.64 

SUNSET FOOD MART INC 127557 DISTILLED WATER - WRF LAB 542052 5460 67.83 

TEE'S PLUS 342277 DARE APPAREL 106033 5415 614.79 

TERMINAL SUPPLY CO. 18436-00 RELAY FOR STOCK 702050 5470 111.11 

THELEN SAND & GRAVEL INC 257744 CLEAN FILL DUMP 502050 5421 254.00 

THELEN SAND & GRAVEL INC 257743 CLEAN FILL DUMP 502050 5421 1,248.00 




THELEN SAND & GRAVEL INC 257452 GRAVEL, BACKFILL 542031 5421 3,295.49 

THELEN SAND & GRAVEL INC 257745 GRAVEL, TRENCH BACKFILL 502050 5421 992.67 

THOMPSON ELEVATOR INSPECTION SRVC, INC 11-0157 ELEVATOR INSPECTION 101330 5365 43.00 

THOMPSON ELEVATOR INSPECTION SRVC, INC 11-0037 ELEVATOR INSPECTIONS 101330 5365 645.00 

TRICOMM BUSINESS PRODUCTS 018333 OFFICE SUPPLIES 106010 5450 230.36 

TYLER TECHNOLOGIES, INC. / MUNIS 181878 2010 TAX FORMS 101111 5460 244.02 

U.S. IDENTIFICATION MANUAL 168228 RENEWAL 106034 5213 82.50 

UNITED BUSINESS SOLUTIONS LLC. 055844 COPIER MAINT/STREETS/DEC 10 102010 5335 41.40 

UNITED RADIO COMMUNICATIONS INC. 20872300 RADIO EQUIPMENT REPAIR 930000 2150 198.75 

UNITED RADIO COMMUNICATIONS INC. 20841800 RADIO EQUIPMENT REPAIR 930000 2150 278.25 

UNITED STATES POSTAL SERVICE 89100020111 MAILING - D-TALES MAR/APR 11 101210 5337 1,100.00 

UNIVERSITY OF ILLINOIS 22364 PESTICIDE TRAINING - UGLINICA, LENZ 102010 5210 187.00 

URBAN FOREST MANAGEMENT INC 101216 FORESTRY SERVICES 102037 5365 85.00 

URBAN FOREST MANAGEMENT INC 101215 FORESTRY SERVICES 102037 5365 191.25 

VON OHLEN, KATHLEEN AICP-KV95946 AICP EXAM APPLICATION FEE 101330 5212 485.00 

VON OHLEN, KATHLEEN 100547011811 COMMUTER CHOICE PROGRAM REIMB 100000 2040 40.00 

VON OHLEN, KATHLEEN 100547121710-2 COMMUTER CHOICE PROGRAM REIMB 100000 2040 102.60 

WE FIX IT TIRE REPAIR 17293 TIRE AND WHEEL REPAIR - #544J 702050 5470 121.50 

WEISS BUSINESS FORMS 29661 STATEMENT FORMS 106010 5335 215.53 

WEST GROUP PAYMENT CENTER 822022424 CLEAR INFORMATION CHARGES 106010 5387 88.94 

WEST SIDE EXCHANGE W01086 JD310 HEATER BLOWER MOTOR 702050 5470 442.87 

WEST SIDE EXCHANGE W01047 NEW BUCKET CUTTING EDGE 544J 702050 5470 788.58 

WEST SIDE EXCHANGE W00757 REAR FENDER 544J 702050 5470 281.00 

WHOLESALE DIRECT INC 000182903 GLOVES 102036 5421 110.93 

WHOLESALE DIRECT INC 000183249 GLOVES 542031 5460 131.42 

WHOLESALE DIRECT INC 000182902 PINTLE PLATE 702050 5470 94.04 

WHOLESALE DIRECT INC 000183079 PLOW LIGHT BULBS 702050 5470 65.58 

WHOLESALE DIRECT INC 000183250 PLOW PUMP MOTORS 702050 5470 270.30 

WHOLESALE DIRECT INC 000183049 SALT SPREADER 102036 5421 261.56 

WHOLESALE DIRECT INC 000182827 SMALL PLOW LIGHTS - STOCK 702050 5470 323.08 

WILSON HOME RESTORATIONS 5962 6 GALVANIZED STEEL DOORS/FRAME 222082 5990 15,277.00 

WINER & WINER DEC10 PROSECUTION SERVICES - DEC 10 106010 5361 4,370.00 

7,113.16 

688.00 

477.00 

276.25 

627.60 

1,512.45 

1,256.91 

Total Invoices 434,946.13 

Page7of9



Pre-Paid Checks 

AT&T 5811C020611 E911 LINES 010711-020611 176020 5550 2,220.64 

AT&T 5811C020611 E911 LINES 010711-020611 930000 2150 465.97 

AT&T 5811A021511 WIRELESS E911 SRVC 011611-021511 930000 2150 327.86 

CALL ONE 101061630000011511 MONTHLY BILLING FOR HARDLINE TELECOM 101111 5540 740.93 










CALL ONE 101061630000011511 MONTHLY BILLING FOR HARDLINE TELECOM 930000 2150 2,019.06 

ILLINOIS MUNICIPAL LEAGUE 40350012511 PUBLICATIONS 101210 5213 112.50 

METLIFE 56790JAN11 DENT/JAN11/KM057128160001 100000 1613 (63.95) 

METLIFE 56790JAN11 DENT/JAN11/KM057128160001 100000 1613 83.66 

METLIFE 56790JAN11 DENT/JAN11/KM057128160001 100000 1613 104.56 

METLIFE 56790JAN11 DENT/JAN11/KM057128160001 100000 2437 1,819.41 




PEOPLES ENERGY 61290B011711 AC3500025944094 121710-011711 542052 5520 175.35 

PETTY CASH - ADMIN 70265011311 RECONCILE/REPLENISH PETTY CASH 101111 5213 20.00 








SNAP-ON INCORPORATED 13508 REPLACES CK #213354 09/20/2010 702050 5440 186.50 



3,014.47 

5,452.29 

15,538.06 

492.86 

455.55 

Total Pre-Paid Checks 25,241.08 




Pre-Paid Wire Transactions 

DEERFIELD POLICE PENSION POLPEN01142011 POLPEN CONTRIBS 01/14/2011 PR 730000 2066 12,285.86 

DEERFIELD POLICE PENSION POLPEN01282011 POLPEN CONTRIBS 01/28/2011 PR 730000 2066 12,285.86 

FEDERAL TAXES PR01142011 FICA/MC/FIT 01/14/2011 PR 730000 2011 49,383.44 








ICMA ICMA01142011 ICMA 01/14/2011 PR 730000 2042 19,071.13 

ICMA ICMA01282011 ICMA 01/28/2011 PR 730000 2042 19,155.78 

ICMA ICMAROTH01142011 ICMA ROTH 01/14/2011 PR 730000 2042 1,616.10 

ICMA ICMAROTH01282011 ICMA ROTH 01/28/2011 PR 730000 2042 1,616.10 

ILLINOIS DEPT OF REVENUE PR01142011 SIT 01/14/2011 PR 730000 2051 9,395.06 

ILLINOIS DEPT OF REVENUE PR01282011 SIT 01/28/2011 PR 730000 2051 14,731.15 

IMRF IMRFDEC10 IMRF VIL & LIB DEC 2010 730000 2030 123,892.45 

IMRF IMRFDEC10 IMRF VIL & LIB DEC 2010 730000 2092 28,880.45 

US BANK BAF1010JAN11 BANK ANALYSIS FEE/1010/JAN 11 730000 2801 233.59 

US BANK BAF1190JAN11 BANK ANALYSIS FEE/1190/JAN 11 730000 2801 178.66 

US BANK TRUSTJAN11 TRUST FEES/VILL ACCT/JAN 11 730000 2801 51.54 

24,571.72 

161,819.92 

41,459.11 

24,126.21 

152,772.90 

463.79 

Total Pre-Paid Wire Transactions 405,213.65 

Grand Total 865,400.86 


Village of Deerfield Payroll Summary Report 

JANUARY 2011 

FUND 10 GENERAL FUND 

FINANCE DEPARTMENT 

101111 5110 REGULAR SALARIES 59,683.19 

101111 5111 PART TIME SALARIES 0.00 

101111 5112 OVERTIME SALARIES 0.00 

ADMINISTRATION 


101210 5111 PART TIME SALARIES 7,202.41 


COMMUNITY DEVELOPMENT 




STREET ADMINISTRATION 




STREET SNOW & ICE REMOVAL 



102036 5112 OVERTIME SALARIES 32,405.01 

STREET FORESTRY 

102037 5110 REGULAR SALARIES 0.00 



STREET TRAIN STATION MAINT 




STREET MAINTENANCE 




ENGINEERING DIVISION 




1/3


JANUARY 2011 

POLICE DEPT ADMINISTRATION 




POLICE DEPT COMMUNICATIONS 




POLICE DEPT INVESTIGATIONS 



POLICE DEPT PATROL 




POLICE DEPT SPEC DETAIL 


TOTAL FUND 10 571,721.79 

FUND 50 WATER FUND 

WATER DEPARTMENT ADMINISTRATION 




WATER DEPT DISTRIBUTION 



WATER MAIN MAINTENANCE 




WATER METER MAINTENANCE 




TOTAL FUND 50 59,510.68 

2/3


JANUARY 2011 

FUND 54 SEWER FUND 

SEWER ADMINISTRATION 




SEWER LINE MAINTENANCE 




SEWER CLEANING 




WASTEWATER TREATMENT FACILITY 




TOTAL FUND 54 92,046.55 

FUND 58 REFUSE FUND 

REFUSE LEAF COLLECTION 




TOTAL FUND 58 0.00 

FUND 60 PARKING LOTS - RESIDENTIAL 

COMM PARK COMBINED REVENUE 




TOTAL FUND 60 1,744.04 

FUND 70 GARAGE FUND 

GARAGE FUND EXPENDITURES 



TOTAL FUND 70 15,183.46 

TOTAL ALL FUNDS 740,206.52 

3/3

To the Finance Director: 

The payment of the above listed accounts has been approved 

by the Board of Trustees at their meeting held on February 7, 2011 

and you are hereby authorized to pay them from the appropriate 

funds. 

(Treasurer)

Public Works and Engineering 

To: Mayor and Board of Trustees 

From: BarbaraK.Little,DirectorofPublicWorks&Engineering 

Date: February 3, 2011 

Subject: Report on Departmental Objectives – Director of Public Works and Engineering 

Objectives of the Engineering and Public Works Departments were published in the Village of Deerfield 

Year 2010-2011 Budget and are listed below along with their status. Additional items are also detailed. 

ENGINEERING DEPARTMENT 

Define and supervise Village construction projects – The Engineering Department provides technical 

design services and oversight for Village construction projects, reviews development plans to assure 

compliance with Village ordinances, and advises the Mayor and Board, as well as other departments on 

engineering matters. The department is supervised by the Director of Public Works and Engineering and 

staffed by one Assistant Village Engineer, and a Project Manager. The Department continues to maintain a 

conservative fiscal approach to departmental expenditures without compromising necessary departmental 

operations. 

Continue to upgrade and structure engineering and public works data keeping, data organization, 

and data relationships – As part of the single-family development permit application procedure, the 

Engineering Department continues to improve its interdepartmental coordination and record keeping for 

each project. The Department continues to refine the tracking system for tree removal permit applications 

as well as street and parkway opening permits and deposits. The Engineering Department has scanned and 

digitized approximately 90% of historical engineering plans and specifications, and continues to store 

information in a digital format. The digital data is now stored on the Village server for all staff to access. 

Continue to manage and oversee the Geographic Information System (GIS) –Engineering 

Department personnel work with GIS staff on this ongoing program. In 2009 the Department began to 

refine the mapping system with respect to public utilities that cross private property. The Department 

will continue to refine the mapping system with the help of Public Works personnel to ensure the 

accuracy of the GIS maps. 

Continue to review commercial and residential development plans with respect to drainage and 

grading impacts – The Assistant Village Engineer and the Project Manager continue to review all 

proposed single-family development and commercial projects with respect to grading, drainage, and 

utilities as appropriate, though field inspections have been taken over by the Building Department. The 

approximate turnaround time for residential reviews is no more than three weeks for single-family 

homes. 

Review, evaluate, and approve applications relative to the Village Tree Ordinance – The Department 

reviews all proposed development plans that require tree removal as well as all applications for ad hoc 

tree removal. Urban Forest Management reviews all tree removal applications and performs site 

investigations on a weekly basis.

Report on Departmental Objectives 

February 3, 2011 

Page 2 

Gypsy Moth Control –Only minor levels of gypsy moth activity have been observed. As a result, gypsy 

moth spraying was not performed this season. The Department will continue to monitor the levels of 

gypsy moth, through Urban Forest Management, to determine a course of action for next year. 

Continue to pursue IEPA and other outside funding sources for projects – The Department continues 

to research and pursue funding sources such as low interest loans and grants from the IEPA and Federal 

funding for bridge and roadway rehabilitation, as well as other grant opportunities. The Department has 

received partial funding for several projects that are in varying stages of progress this fiscal year, 

including: Bridge Rehabilitation, Deerfield Road Sidewalk, Deerfield Road Pedestrian Underpass, and 

2010 Street Rehabilitation. The Department of Public Works and Engineering continues to work with 

the Finance Department to secure funding for the WRF reconstruction project. 

STATUS OF MAJOR PROJECTS: 

Street Rehabilitation Project – The scope of the Street Rehabilitation Project is to reconstruct or 

rehabilitate portions of the existing Village owned roadway network and utilities. This year’s program 

focused mainly on the rehabilitation of five streets and minor roadway patching of critical areas. The 

Streets that were rehabilitated this year include Norman Lane, Walden Lane, Blackthorn Place, Colwyn 

Terrace, and a portion of Hackberry Road. The contract was awarded to Peter Baker and Son, Company 

on May 17, 2010 and was completed within the budgeted amount in October. 

Carlisle Avenue and Carriage Way Infrastructure Rehabilitation Project - The purpose of the project 

is to reconstruct and rehabilitate the existing Village roadway and utilities on Carlisle Avenue between the 

Briarwood Nature Area and Deerfield Road and along Carriage Way between the Briarwood Nature Area 

and Bent Creek Ridge. The project was awarded to Bolder Contractors, Inc., a Deerfield based 

construction firm in May of 2010. The project will take two construction seasons, nearing completion in 

the fall of 2011. The Carlisle Avenue portion of the project began on June 7 th and reached substantial 

completion in November. As part of the project this season nearly 1 mile of new water main and 4,000 

linear feet of mainline pavement were constructed. 

Bridge Replacement – The Federal Highway Bridge Replacement and Rehabilitation Program (HBRRP) 

is designed to provide substantial (80%) funding to local agencies for the rehabilitation or reconstruction 

of bridges that are under local jurisdiction. The Phase I engineering was completed for the Central 

Avenue and Juniper Court Bridges in the spring of 2010. Design engineering was complete in December 

of 2010. Each of the bridges will be reconstructed/rehabilitated starting in the summer of 2011. 

Lake Cook Road – The Cook County Highway Department (CCHD) will begin rehabilitation of Lake 

Cook Road between Wilmot Road and Deerlake Road in the spring of 2011. The scope of work will 

include, among other things, the rehabilitation/reconstruction of the roadway, traffic signal modernization, 

water main replacement, and median island construction. Engineering staff has worked with the CCHD 

in preparation of engineering plans for Village utilities. The water main will be built by the CCHD 

contractor in a location outside of the proposed pavement at village expense. 

Deerfield Road Reconstruction Project- In December of 2010 the Village of Deerfield awarded a Phase 

I Engineering Services contract to Christopher B. Burke Engineering, Ltd. The scope of work for the 

project is expected to be the full reconstruction of the roadway, traffic signals, water main, and sidewalks. 

The Department has learned that the Lake County DivisionofTransportationisinterestedinfundingthe 

construction and construction engineering portions of the work. The Village of Deerfield will be



Page 3 

responsible to fund the Phase I and Phase II Engineering Services. Construction is currently scheduled 

for 2013. 

Pfingsten/Kates Road Rehabilitation Project- The scope of work for the project is expected to be the 

rehabilitation of the roadway, traffic signals, and drainage system. The Department is currently working 

with the Lake County Division of Transportation and IDOT to add the route to the Federal Aid Urban 

(FAU) system. Adding the route to the FAU system will open the Village to the possibility of federal 

funding for construction. The Village of Deerfield will be responsible to fund the Phase I and Phase II 

Engineering Services. Construction is currently scheduled for 2013. 

Bikeway (Sidewalk) Improvements / South Side of Deerfield Road (Rosemary Terrace to Carlisle 

Avenue) – The scope of this project will include reconstruction of the existing sidewalk in an effort to 

provide safer passage for pedestrians. The design will provide a four-foot buffer zone between vehicular 

and pedestrian traffic. Additional Federal funding has been secured to cover 80% of the cost of right-ofway 

acquisition documentation and negotiation. Construction is expected to take place in 2013 along 

with the Deerfield Road reconstruction project. 

Bikeway (Sidewalk) Improvements / North Side of Lake Cook Road (Pine Street to Wilmot Road) – 

Cook County Highway Department (CCHD) has agreed to share– 50% CCHD/50% Village– in the cost 

of the installation of a new sidewalk as part of their Lake Cook Road construction contract, in 2011. 

Waukegan Road/Chestnut at Deerbrook Mall Traffic Signal Improvement –TheVillageof 

Deerfield Department of Public Works and Engineering will be applying for an IDOT highway 

construction permit for roadway improvements and traffic signal modernization along the Waukegan 

Road frontage of the Deerbrook Mall. All costs associated with construction and construction engineering 

will be the responsibility of the developer as outlined in the Development Agreement. 

Deerfield Road Pedestrian Underpass – The project involves the installation of a pedestrian underpass 

of the Metra tracks, on the south side of Deerfield Road, behind the railroad bridge abutment. This project 

is substantially funded through outside grants. In October of 2010 the Village of Deerfield, under 

direction of the Illinois Department of Transportation, awarded the construction contract to Herlihy Mid- 

Continent Company in the amount of $2,406,000. Utility relocation will begin in late 2010, and 

construction of the underpass tunnel will follow. The work is expected to be complete in the spring of 

2011. 

Existing Bridge - Looking East Proposed Pedestrian Underpass - Looking East



Page 4 

Lindemann/Bank Parking Lot Enhancement – The purpose of this project is to rehabilitate portions of 

the parking lot. The project site plan was approved by the Village Board of Trustees in October 2010. 

Work on the parking lot was complete in the fall of 2010. 

Public Works Storage Yard Improvements – The storage yard is used to store most of the materials 

used by Public Works and it is also used by the Park District. To assist in maintaining the storage yard 

and its facilities, minor improvements have been completed throughout the year. This includes grading 

and paving. Much of the southern portion of the storage yard has been cleared in anticipation of the WRF 

reconstruction project. 

STREET DEPARTMENT 

The primary and continuing goals of the Street Department are as follows: 

To keep the streets clean – All streets are swept at least once each month during the sweeping season 

(spring, summer, and fall). The Central Business District is swept two to three times a week. 1600 miles of 

streets have been swept and 400 cubic yards of debris have been removed. 

To keep the streets cleared of snow and ice – The snow crews have worked hard this year, plowing almost 

46 inches of snow during a total of 18 snow events. The most recent event brought 18 inches of snow to 

Deerfield. The average seasonal snowfall total for Chicago dating back to 1884 is 28.3 inches. The salt 

crews utilized roughly 3100 tons of bulk rock salt and 25, 000 gallons of salt brine and calcium chloride. 

Joint Salt Purchasing Update – The Illinois Department of Central Management Services has posted the 

results of the 2010-11 bulk rock salt bid. North American Salt Company was the low bidder for our region 

at $64.00 per ton. This is the same price the village paid during the 2009-10 snow and ice season. The 

Village has arranged to purchase up to 200 tons of salt through the state. 

However, due to uncertainties associated with the State of Illinois bidding process, the Village of 

Deerfield formed a salt consortium with the City of Highland Park, City of Lake Forest, Village of Lake 

Bluff, and the City of Highwood. The purpose of the consortium is to reduce our sole dependence on the 

State by offering another vehicle to procure salt. Prior to the state bid, the consortium advertised for the 

solicitation of bids for the purchase and delivery of bulk rock salt. North American Salt Co. was also the 

lowest bidder at $63.60 per ton. The Village has arranged to purchase up to 4000 ton of salt through the 

consortium. The bulk of our salt this year will be purchased at the lower price. The procurement of this 

year’s salt through the salt consortium has been seamless without disruption to our operation. 

To keep the streets in good condition by repairing cracks and potholes – The Street Department placed 

110 tons of Unique Paving Material (UPM) high performance asphalt this year. 

To keep all pavement marking lines visible throughout the Village – Approximately 21,500 lineal feet 

of thermoplastic pavement markings were renewed at various locations throughout the Village as part of the 

Street Rehabilitation Program. This year the replacement striping focused around schools, the downtown, 

and Deerfield Road.



Page 5 

To install and maintain street signs so they are legible under all weather conditions – The Department 

continues to replace older road signs with the new high visibility signs per Federal Highway 

Administration Retro reflectivity guidelines. 64 street signs and 157 roadway signs have been replaced. 

The upcoming years will see an increase in sign replacement and planning because of the new MUTCD 

standards for retro reflectivity. The FHWA requires that a plan to be established by January 2012 to 

explain how the Village will be implementing these new changes. By 2015 all regulatory sign in the 

village will be required to meet the minimum retro reflectivity standard. 

To replace all broken grates, covers and manhole frames – Broken grates are replaced on an as-needed 

basis. 

To plant parkway trees with homeowners sharing half the cost – Homeowners have the opportunity to 

participate in a 50/50 cost share program to plant parkway trees planted in the fall by Village personnel. 

The trees are purchased through the Suburban Tree Consortium which enables the Village to obtain high 

quality trees at competitive pricing. 25 trees where planted in the fall and 4 trees will be planted this spring. 

To maintain and repair the interior of the railroad station – Maintenance is performed daily, primarily 

by Tom Sherman, Village Hall custodian. Repairs are made as needed by the Street Department. 

To cut weeds and grass on Village-owned property – Grass is cut as needed. High visibility areas are 

maintained by Moore Landscapes. Street department mows 15 various locations around town. The new 

Streets Foreman has initiated a plan for department employees to obtain their Commercial Applicators 

License through the Illinois Department of Agriculture. This will enable the Village to be more responsive 

with the weed control throughout the downtown streetscape. 

To maintain trees in Village right-of-way – The Street Department trims and removes public trees 

throughout the year. Sawvell Tree Service has completed the Southwest quadrant this year. Working 

together public works and Sawvell have removed approximately 100 trees due to diseases and safety 

concerns. 

In January the Village submitted an application to the Metropolitan Mayors Caucus to receive grant funding 

for the planting of an additional 50 parkway trees and to assist with the parkway tree inventory. The grant 

has been developed to assist communities with urban forest management and planning to minimize losses 

from Emerald Ash Borer (EAB). To date the village has not had any confirmed cases but resides within the 

Illinois Department of Agriculture EAB quarantine zone. Funding is made possible under the Forest Health 

Cooperative programs of the United States Department Agriculture. 

To maintain adequate supplies of gasoline and diesel fuel and to keep the equipment in good 

working order Gasoline and diesel fuel is purchased as needed by using the lowest of three quotes, 

including the State’s low bid supplier. Fuel is charged to expenditures of specific departments according 

to usage.



Page 6 

WATER DEPARTMENT 

The primary and continuing goals of the Water Department are as follows: 

To provide fresh and safe potable water to Village residents by continuously monitoring and testing 

the water and implementing EPA regulations – Since January 1, 2010, they have taken over 120 

bacteriological samples, completed two rounds of trihalomethane and HAAS samples, and continue to 

monitor for chlorine residuals, phosphorus, pH and turbidities. All test results have been favorable. 

To maintain, repair and replace water main, water services and fire hydrants as needed and to 

upgrade and improve the distribution system – The Water Department has responded to and repaired 

76 water main breaks since January 1, 2010 as compared to 59 in 2009 for this same period. 3 fire 

hydrants were identified for replacement this year. All fire hydrants on Deerfield Road and on Waukegan 

Road were painted this year in addition to those in the downtown streetscape area. The work on these 60 

hydrants was completed before the July 4 th holiday activities. The 2010 leak survey was performed on the 

entire system this summer to identify leaks. 42 leaks were detected and repaired. 

To maintain an elevated tank, thirteen water pumps, three underground reservoirs and a booster 

station with a system capacity of over six million gallons. This includes all controls for monitoring 

the system – We are planning on replacing the main SCADA computer control screen in the water room 

astheseoldunitshavebecomeobsolete. Thiswillbethesametypeastheonerecentlyupgradedat 

Mitchell Park Reservoir. The new type is completely solid state, (no hard drive) and will be an asset to 

future upgrades made to the SCADA water system controls. 

To install, repair, replace and test all water meters and take meter readings of all residential and 

commercial establishments within the Village – 27,132 meters have been read since January 1, 2010. 

The Orion meter replacement program is continuing with 466 new meters installed so far this year. 

Assist the Engineering Department as needed – Assistance was provided during the Carlisle/Carriage 

Way infrastructure project. The Water Department Supervisor has also been involved in various meetings 

and decisions regarding present and future system changes, upgrades, and improvements. 

Flush all fire hydrants in the distribution system – All 1,267 hydrants in the system were inspected and 

flushed in April 2010. Repairs to 27 hydrants have been completed with two broken units scheduled for 

replacement. 

Additional Responsibilities and Duties - In addition to the above, the Water Department has responded 

to 62 animal calls, repaired 48 B-Boxes, performed 157 “checks for leaks”, finished 404 final meter 

readings, delivered 470 shut off notices, completed 115 water shut offs, executed 2551 JULIE locate 

requests, placed 104 cubic yards of dirt, assisted in the placement of 403 tons of blacktop, and poured 53 

yards of concrete for restoration. 

Assistance with Special Events – The Water Department also provides assistance for the SWALCO 

Electronics Collections, Festival of Fine Arts, Farmer’s Market, and Family Days/Fourth of July events.



Page 7 

WASTEWATER RECLAMATION FACILITY (WRF) 

The primary and continuing goals of the Wastewater Reclamation Facility are as follows: 

WRF Improvements - Construction on the WRF is under way. On Monday, January 11, 2011 the 

Village hosted a preconstruction meeting held at the Village Hall Board room. In attendance was Village 

staff, Strand, JJ Henderson and many the subcontractors working on the project. 

Aeration Blower/Motor #2 Rehabilitation - This Project is to rehabilitate the blower and motor to 

maintain treatment until the new plant is constructed. This project was approved by the Board and 

completed. 

Automatic Power Transfer Switch Installation, Deerfield Road Storm/Lift Station - This project is to 

replace the existing obsolete power transfer switch at Deerfield Road Station with the existing switch at 

the W.R.F. when the new construction takes that existing switch out of service. This project will be 

completed by early spring. 

Door Replacement, Warwick Road Storm Station - The purpose of this project is to replace several 

deteriorated doors at this location. This project has been completed. 

Roof Replacement: Deerfield Rd., Warwick Rd., and Wilmot Stations - The purpose of this project is 

to replace the roofs and related work at these three Village Facilities. This project has been completed. 

Annual Bio-solids Hauling and Land Application – Proposals were requested from three companies for 

this work - Stewart Spreading, Dahm Trucking and Synagro. This work consists of loading, hauling and 

land application of bio-solids. Stewart Spreading provided the lowest proposal to perform the work and 

they completed this work in fall, 2010. 

Deerbrook Mall Sanitary Lift Station Replacement - Issues related to parking spaces and easements 

have been resolved. The project has gone before the Planning Commission and Appearance Review 

Commission. This project will be bid in February with construction starting early spring. 

Telemetry, Reservoir 29A - Staff was informed by M.W.R.D. that the contract for telemetry at 29A was 

advertised on May 20, 2010 and bids were opened on July 14, 2010. 29A is one of eleven sites in their 

contract. Work is expected to be completed by the end of 2011. The estimated cost (per agreement) to 

Deerfield for this telemetry is $25,000. However, it is not clear at this point if payment will be due this 

budget year or next. 

SEWER DEPARTMENT 

The primary and continuing goals of the Sewer Department are as follows: 

To continue to maintain, clean, and repair the sanitary and storm sewer systems and be able to 

respond effectively and efficiently to emergency situations – Sewer department continues to maintain 

both sanitary and storm sewer systems through out the village.



Page 8 

Reline approximately 3,500 lineal feet of sewers – Sewer Department is working in conjunction with 

engineering to line the sewers on Pine and Hackberry as part of the Waste Water Treatment Plant 

reconstruction project. 

The Sewer Department continues to work with RJN Group and has begun to implement the 

recommendations to reduce the inflow and infiltration into the sanitary sewer system by lining sewers and 

repairing leaking manholes that have been identified. Additionally, the Village has submitted an 

application to the Illinois Environmental Protection Agency for an Illinois Green Infrastructure Grant 

(IGIG) to assist the Village in setting up a program that would provide funding to assist homeowner in 

removing their sump pumps from the sanitary sewer system. 

Public 

Sector 

Work with the Engineering Department on the design of various projects – The Department assisted 

with the 2010 Street Rehabilitation Program and the Carlisle / Carriageway Infrastructure Project. 

Ongoing Activities – Routine daily activities include JULIE (Joint Utility Locating Information for 

Excavators) locates, sewer cleaning, sewer televising, responding to sewer backups, flooding, and drainage 

issues. 

GARAGE DEPARTMENT 

Manholes 

Cross Connections 

Typical Defect Distribution 

Mainlines 

Laterals 

Sump Pumps 

Foundation 

Drains/Area Drains 

Private Sector 

Garage personnel, consisting of one foreman and one mechanic are responsible for the overall 

maintenance of all public works, police and engineering vehicles and equipment. This includes repair and 

maintenance of 10 administration cars, 18 police-related cars, 27 public works vehicles, and 93 various 

pieces of construction and maintenance related equipment. The equipment includes 25 snow plows, 3 

backhoes, 2 front end loaders, 2 mower tractors, 3 Bobcats, 1 sidewalk plow, 5 snow blowers (2 machine 

mounted and 4 walk behind), 1 street sweeper, three 20-cubic yard self-loading leaf vacuum trailers, one 

14-cubic yard self-loading leaf vacuum trailer, 1 lighting trailer, 4 air compressors, 8 salt spreaders, 6



Page 9 

generators, 1 hydraulic concrete breaker, 6 lawn mowers, 6 chain saws, 6 cement saws, 8 trailers and 2 

water jets. Garage personnel also maintain the Public Works building and equipment. 

A charge is made to the various village departments by budgetary functions for parts and labor on 

vehicles and equipment serviced by the Garage. The foreman are responsible for contracting for service 

from outside repair service companies for major building work and major equipment body and 

transmission work. The foreman also prepares written specifications for the purchase of new vehicles and 

equipment as well as maintains a parts inventory. 

Garage personnel continue to maintain the Village of Deerfield Public Works Building, equipment and 

vehicles in excellent operating condition. 

Vehicles and equipment - The foreman prepared specifications for one replacement ¾ ton pickup truck 

with plow (Vehicle#700), and one replacement heavy duty dump truck with plow (#805) and salt 

spreader. Two truck bids were advertised in June. The vehicles were purchased mid-summer after Board 

approval. The foreman purchased one replacement farmers market trailer which was quickly made 

available for use this season. The foreman also wrote specifications for a new replacement hydraulic 

backhoe concrete breaker. 

Replacement vehicles and equipment received 

¾ ton pick up with plow (vehicle #700) 

Hydraulic concrete breaker 

Heavy duty dump truck with plow and spreader # 805. 

Vehicles and equipment - The foreman will be preparing specifications for the replacement of one heavy 

duty dump truck with plow and spreader # (802) 

Building and equipment - The foreman completed two years of the three year program for a major 

heating and cooling control system upgrade. The foreman will also be working on writing specifications 

and receiving proposals for a new roof for the public works and engineering building. 

Building and equipment - Two proposals have been received for roof replacement to assist with 

determining the project budget. 

The foreman received three (3) proposals for repair and painting of public works wash bay. The work has 

been completed. 

GREEN INITIATIVES 

The Public Works and Engineering Department collectively looks for opportunities to operate, 

design, and construct with sustainable practices. Examples include the following: 

� All traffic signals have been upgraded to use LED fixtures to save electricity and improve safety. 

� Promoting the use of rain gardens, rain barrels, and native vegetation.



Page 10 

� Utilizing best management practices in the design of capital improvement projects, including the 

Wastewater Reclamation Facility, Hazel Avenue/Chestnut Street Infrastructure Improvement 

Project, and Carlisle/Carriageway Infrastructure Improvement Project. 

� The Carlisle/Carriageway Infrastructure Improvement Project included a vortex storm structure 

that was installed prior to the river outfall. This will reduce the amount of grease, oil, and 

sediments being discharged to the river. 

� The WRF Administration Building received a favorable review by the USGBC to qualify for 

LEED certification once completed. Improvements would include motion-activated lighting, 

water conservancy fixtures, gray water (effluent) reuse, environmentally friendly building 

materials and surfaces, beneficial building orientation, porous and reflective paving materials 

where possible, energy efficient equipment, bioswales, and rain gardens. 

� The installation of Orion water meters improves meter reading efficiency resulting in reduced 

manpower needs. 

� We utilize infrared heat in our vehicle storage areas and radiant heat in our mechanic’s garages. 

Replaced heating and cooling controls for energy savings. 

� Use of deicing alternatives to road salt has been implemented reducing salt purchases by nearly 

20%. 

� The Department purchases unleaded and diesel fuel and maintains the fueling station at the public 

works facility. All Deerfield public agencies fuel their vehicles and equipment here including the 

Park District, Deerfield Bannockburn Fire Protection District, Library, Schools and Township. 

We encourage and participate in the reforestation of Deerfield in a number of ways: 

� Maintain an active membership in the Suburban Tree Consortium, an organization that promotes 

the proper growth and installation of urban trees 

� Facilitate the Village’s 50-50 Tree Program, including planting. 

� Street tree planting with infrastructure projects. 

� Street tree maintenance, both in-house and contractual. 

� Management of all protected trees per the Tree Preservation Ordinance with the assistance of 

Urban Forest Management Company. 

� Staff has applied for the following grant funding. WRF Improvements, replacement of Richfield 

Reservoir 5 mgd pump, and lighting upgrades at the Village Hall, Public Works, and Library. The 

funding sources include: (1) Illinois Energy Efficiency Portfolio (EEP) an incentive program for 

ComEd utility customers that provide funds for the installation of electrical efficiency measures 

and (2)American Recovery and Reinvestment Act through the Energy Efficiency and 

Conservation Block Grant Program (EECBG) provide funds for energy efficiency and renewable 

energy projects. 

We encourage and facilitate recycling through many methods:



Page 11 

� Office paper, metal and waste oil recycling 

� Hosting locally, and participating regionally, in Solid Waste Agency of Lake County (SWALCO) 

events such as Household Hazardous Waste Collections and Electronics Collections 

� Collect and recycle leaves annually with assistance from our waste hauler Veolia (Veolia takes the 

collected leaves to a composting facility) 

� Land application of sludge for agricultural purposes 

� Concrete and asphalt recycling 

We also review improvement plans of developers and homeowners with an eye toward conservation and 

best management practices. 

EMPLOYEE TRAINING 

Public Works and Engineering Department employees attended various training classes, meetings, and 

seminars which included: 

Hydro Aire Inc. Seminar Submersible Pump Maintenance 

APWA Chicago Metro - Budget Cut Backs-Ideas to Consider Before Furlough Days 

Metra Emergency Preparedness Training 

APWA Grant Availability 

Curran Contracting Eco Pave Seminar 

Floodplain Management 

Gallagher Bassett - MICA Distracted Driving Workshop 

Subsurface Engineering by Bolinger, Lach & Associates, Inc. 

NIPSTA Chainsaw Safety Training and Demonstration 

Maximizing Computer Skills 

Illinois River Watch Program - Training Workshop 

NIPSTA, Lead Successful Meetings 

IL American Water Works Potable Wells 

APWA Stormwater Utility Seminar 

APWA Expo & Conference 

NIPSTA Build Relations with Superintendent 

APWA Flood Control Tour

REQUEST FOR BOARD ACTION 

Agenda Item: 11-13 

Subject: Report and Recommendation of Plan Commission re: Request for a 

Text Amendment and proposed ground sign for Deerfield 

Community Nursery School at 801 Rosemary Terrace (Christ 

United Methodist Church property at 600 Deerfield Road). 

Action Requested: Approval for Recommendation 

Originated by: Plan Commission 

Referred to: Mayor and Board of Trustees 

Summary of Background and Reason for Request: 

The Deerfield Community Nursery School located on the Christ United Methodist 

Church property is requesting a Text Amendment and ground sign for the 

nursery school at 801 Rosemary Terrace. 

Reports and Documents Attached: 

Recommendation 

Public Hearing Minutes 1/13/11 

Workshop Minutes 1/13/11 

Location Map and Air Photo 

Zoning Ordinance Article 9.02-A,1 

Petitioner’s Exhibits 

Letter from Neighbor 

Date Referred to Board: February 7, 2011 

Action Taken: __________________________________________

TO: Mayor and Board of Trustees 

FROM: Plan Commission 

DATE: January 13, 2011 

RECOMMENDATION 

APPROVED 

RE: Request for a Text Amendment and proposed ground sign for Christ United 

Methodist Church at 600 Deerfield Road and the Deerfield Community Nursery School 

at 801 Rosemary Terrace (Christ United Methodist Church property). 

We transmit for your consideration a recommendation adopted by the Plan Commission 

of the Village of Deerfield on the request of the petitioners for a text amendment and 

proposed ground sign for the Deerfield Community Nursery School which is located in 

the Christ United Methodist Church building at 600 Deerfield Road. The Plan 

Commission held a public hearing on January 13, 2011. At that public hearing, the 

petitioners presented testimony and documentary evidence in support of the request. A 

copy of the public hearing and workshop minutes are attached. 

In support of its request, the Plan Commission makes the following findings of fact and 

conclusions: 

Subject Property 

FINDINGS OF FACT 

The subject property consists of the Christ United Methodist Church at 600 Deerfield 

Road and the Deerfield Community Nursery School at 801 Rosemary Terrace, which is 

located in the Church’s campus. The property is zoned R-4 Single and Two Family 

District. Houses of worship are a special use in the R-4 Single and Two Family District. 

The last amendment to the Christ United Methodist Church special use was in 2005 for 

renovations to the property including a small vestibule addition to the church and 

western drop-off driveway. 

Surrounding Land Use and Zoning 

North: R-3 Single Family Residential District, single family homes 

South (across Deerfield Road): C-1 Village Center District, P-1 Public Lands District, 

and R-5 General Residence District – Deerfield Village Centre, West Deerfield 

Township Office and multi-family dwellings. 

East: R-4 Single and Two-Family Residential District, single family homes 

West (across Rosemary Terrace): C-1 Village Center District, public parking lot

Proposed Plan 

The Deerfield Community Nursery School is requesting a ground sign for their facility 

which is located in the Christ United Methodist Church building. They would like the 

ground sign for identification purposes and also to get some recognition of their facility 

in the community. The petitioners are proposing a permanent sign of approximately 10 

square feet in area (3 feet 10 inches long by 2 feet 6 inches high including the first 

hanging panel = 9.58 s.f. = 10 s.f.). The proposed sign will be located in the front yard 

of the Church property, facing Rosemary Terrace, parallel to Rosemary Terrace and 

perpendicular with Deerfield Road. The proposed ground sign will be placed to the 

south of the existing sidewalk on the church property. The content of the sign will be 

Deerfield Community Nursery School with a graphic and the address. The sign will be 

set back approximately 17 feet from the Rosemary Terrace (west) property line and 

approximately 27 feet from the Deerfield Road (south) property line. The proposed sign 

will be a double faced sign made of sandblasted wood. The background will be painted 

white, and the lettering, logo, and border on the sign will be raised and will be painted 

red. The sign panel will be 2 inches thick and will have two supports. The wood 

supports will have decorative caps and balls at the top, and will be painted white. The 

sign will be unlit. The height from grade to the top of the sign is 4 feet. 

Hanging from the sign will be a panel with the nursery school’s address. The address 

panel will be 2 feet 6 inches in length and 4 inches in height and will be hung from the 

sign by chains. The wood panel will be painted red and the lettering will be in white. 

The petitioners are proposing two (2) additional hanging panels (hung by chains) below 

the permanent address panel. The two (2) additional panels will be for temporary 

events such as open houses and registration. The petitioners have indicated that the 

temporary panels would be up no more than two (2) weeks prior to the event, and the 

panels will be removed after the event is concluded. The base of the sign will be 

landscaped with boxwoods, knockout roses, and daylilies in a mulch bed. 

There is a temporary type sign that currently exists on the subject property for the 

Deerfield Community Nursery School which will be removed and replaced with the 

permanent ground sign. No wall sign exists for the Deerfield Community Nursery 

school. The Christ United Methodist Church currently has an existing 24 square foot 

double-sided ground sign that fronts on Deerfield Road and the location is shown on the 

petitioner’s plat of survey. 

Zoning Conformance 

At the present time, only a wall sign is allowed for a childcare facility operated in 

conjunction with a place of worship. This text amendment was made in 2001 when 

Christian Beginnings (located within the First Presbyterian Church property) requested a 

text amendment for a wall sign for a childcare facility located in a house of worship 

located in a residential district. 

2

The proposed ground sign for a childcare facility is currently not allowed by the Zoning 

Ordinance as only a wall sign is allowed for a childcare facility. The petitioners must 

seek a Text Amendment to the Zoning Ordinance to allow this category of sign. In order 

for a Text Amendment to be approved, it must be in the public interest. For the 

proposed Text Amendment to allow a ground sign for childcare facility operated in 

conjunction with a place of worship, the following language can be added to Article 

9.02-A (signage allowed for residential districts) 

Add f. to Article 9.02-A,1, 

A ground sign for a childcare facility which is operated in conjunction with a place of 

worship may only be utilized in lieu of a wall sign. 

f. Ground Identification Signage for a Childcare Facility which is operated in conjunction 

with a Place of Worship. 

(1) Number and Content 

There shall not be more than one (1) ground identification sign for each zoning lot. 

Such sign shall indicate only the name and/or address and logo of the childcare 

facility. No more than two (2) temporary sign panels may be located below the 

permanent sign. 

(2) Area 

No ground identification sign shall have more than two (2) sign faces. The gross 

surface area of the sign shall not exceed ten (10) square feet per face. Temporary 

sign panels cannot exceed one (1) square foot in area per face. 

(3) Location 

Ground identification sign shall be located on the same zoning lot as the principal 

use to which they are accessory. 

(4) Height 

Ground identification signs shall have a maximum height not to exceed four (4) feet 

above grade. 

CONCLUSIONS 

The Plan Commission has reviewed Deerfield Community Nursery School’s request and 

believes there is a need for the proposed ground sign. They believe the proposed 

ground sign will adequately identify the existing childcare facility located in the Christ 

United Methodist Church property. The Plan Commission believes the size, content, 

and location of the proposed ground sign are appropriate. They believe the ground sign 

is tastefully done and is visually attractive. 

The Plan Commission also believes the proposed Text Amendment to the Zoning 

Ordinance to allow this ground sign is appropriate. Since the proposed ground sign is 

3

current not specifically permitted by the Zoning Ordinance, it is not allowed. A Text 

Amendment is necessary to allow a ground sign for a childcare facility located in a place 

of worship (places of worship are located in residential zoning districts). The Plan 

Commission believes the proposed Text Amendment as outlined in the report will allow 

adequate signage for the Deerfield Community Nursery School facility. The proposed 

Text Amendment is written so it allows a childcare facility located in a place of worship 

to have either a wall sign (which is currently allowed), or a ground sign which will be 

allowed by the proposed Text Amendment, but not both a wall sign and a ground sign. 


Accordingly, it is the recommendation of the Plan Commission that Deerfield 

Community Nursery School’s request for the proposed 10 square foot ground sign, and 

the proposed Text Amendment to the Zoning Ordinance which will allow either a ground 

sign or wall sign for childcare facility located in a place of worship, be approved. 

Ayes: (6) Berg, Jacoby, Nadler, Shapiro, Shayman, Swartz 

Nays: (0) None 

Respectfully submitted, 

Michael Swartz, Chairman 

Deerfield Plan Commission 

4

PLAN COMMISSION 

VILLAGE OF DEERFIELD 

APPROVED 

The Plan Commission of the Village of Deerfield held a Public Hearing at 7:30 P.M. on 

January 13, 2011 at the Village Hall, 850 Waukegan Road, Deerfield, Illinois. 

Chairman Swartz called the hearing to order. 

Present were: Michael Swartz, Chairman 

Larry Berg 

Elaine Jacoby 

Robert Nadler 

Dan Shapiro 

Stuart Shayman 

Absent: Norton Wasserman 

Also present: Jeffery Ryckaert, Principal Planner 

Kathleen Von Ohlen, Associate Planner 

Public Comment on a Non-Agenda Item 

Chairman Swartz asked if anyone in the audience has a comment on a non-agenda 

item. No one wished to comment. 

Public hearing on the request for a Text Amendment and proposed ground sign for 

Christ United Methodist Church at 600 Deerfield Road and the Deerfield Community 

Nursery School at 801 Rosemary Terrace (Christ United Methodist Church property). 

Ms. Lynn Miller, Teacher at Deerfield Community Nursery School, 801 Rosemary 

Terrace, presented proof of notification and Mr. Ryckaert presented proof of publication. 

Mr. Skip Spanjer of North Shore Sign, 1925 Industrial, Libertyville, explained they are 

proposing a sign that is 4 feet high from grade and 3 feet 10 inches wide for the nursery 

school. The sign will be sandblasted wood painted with a white background and red 

letters. He presented material and color samples. The main sign panel will be single 

face, with three hanging panels. The top hanging panel will be the address and the 

other two hanging panels will rotate regularly throughout the year to coordinate with 

nursery school events. The wood will be cedar and the border and the text will be 

raised. The sign will be supported by 4 inch by 4 inch posts with decorative balls on 

top. 

Ms. Miller said the nursery school is located on the second floor of the Church and 

needs a sign to identify it. There is no wall signage for the nursery school. The nursery 

school has a play-based curriculum for children 18 months and 6 years old and has no 

religious affiliation. The nursery school is a non-profit organization that is run by a

Deerfield Community Nursery School Sign Public Hearing 


Page 2 

volunteer parent board and they rent space from the Church. Christ United Methodist 

Church, which owns the property, supports the proposed nursery school ground sign. 

She explained that the nursery school is impacted by the current economic crunch and 

they need a sign in order to attract new families. 

Chairman Swartz said the Plan Commission received a letter from Mr. Jack Frigo 

representing Deerfield Shopper’s Court, which is located across Rosemary Terrace 

from the Church and nursery school. The letter indicates that Deerfield Shopper’s Court 

is supportive of the proposed nursery school ground sign. 

Commissioner Shayman noted that the petitioners clarified that they are a separate 

entity from the Church and therefore he believes a separate ground sign is needed. 

Otherwise he would suggest that the nursery school install a panel on the Church’s 

existing ground sign. 

Commissioner Nadler questioned what would happen to the sign if the nursery school 

closes or relocates. Chairman Swartz said if the nursery school moves to another 

location in Deerfield, they would need approval for a new sign; the sign does not travel 

with the school. 

Chairman Swartz then opened up the hearing for public comment. No one from the 

public wished to comment. 

There being no further discussion, motion to close the public hearing was made and 

seconded. 


Kathleen Von Ohlen, Associate Planner



APPROVED 

The Plan Commission of the Village of Deerfield held a Workshop Meeting at 7:30 P.M. 

on January 13, 2011 at the Village Hall, 850 Waukegan Road, Deerfield, Illinois. 

Chairman Swartz called the meeting to order. 


Larry Berg 

Elaine Jacoby 

Robert Nadler 

Dan Shapiro 


Absent: Norton Wasserman 



Discussion of recommendation for Deerfield Community Nursery School. 

Chairman Swartz explained that the current text in the Zoning Ordinance was written for 

the Christian Beginnings nursery school wall sign at the First Presbyterian Church. He 

asked if the Plan Commission wants the proposed new Text Amendment to allow a 

nursery school located in a house of worship to have either a wall sign or a ground sign, 

or both. 

Commissioner Berg noted the petitioners are not requesting a wall sign and they only 

want a ground sign. 

Commissioner Nadler said he has no problem with the proposed ground sign. He is 

concerned about the possibility of having an empty ground sign on the property if the 

nursery school decides to relocate. He questioned if the Text Amendment would be 

exclusive to the Christ United Methodist Church property. Mr. Ryckaert explained the 

Text Amendment is written so it applies to places of worship which are Special Uses in 

residential districts. 

Commissioner Shapiro said he believes the proposed Text Amendment should be 

written so that a nursery school located in a house of worship would be permitted to 

have either a wall sign or a ground sign, not both. He believes the proposed Text 

Amendment should apply to all nursery schools located in a house of worship, not just 

the Deerfield Community Nursery School located in the Christ United Methodist Church. 

Mr. Ryckaert said the proposed Text Amendment for the ground sign will apply in the 

residential districts, where houses of worship are allowed as Special Uses. Chairman 

Swartz said the Text Amendment would apply to any nursery school located in a house

Workshop Meeting 


Page 2 

of worship. Chairman Swartz believes the Text Amendment should allow either a wall 

sign or a ground sign, not both. 

Commissioner Shayman asked about the limitations of a wall sign and questioned if the 

main entrance can have a sign to identify it as such. Mr. Ryckaert said the current 

regulations for a wall sign allow the sign to be up to 8 square feet in size and it can 

contain the name and address of the nursery school. 

Commission Nadler asked if the proposed ground sign Text Amendment has a size 

limitation. Mr. Ryckaert said the ground sign would be limited to 10 square feet in size. 

Commissioner Nadler asked what would happen to the ground sign if the Deerfield 

Community Nursery School moved out of their current location. Mr. Ryckaert said the 

ground sign would have to be removed. 

Commissioner Shapiro made a motion to approve the request of Christ United 

Methodist Church and the Deerfield Community Nursery School for a Text Amendment 

and a proposed ground sign, with the recommendation that the Text Amendment allow 

a nursery school to have either a wall sign or a ground sign. Commissioner Jacoby 

seconded and the vote was as follows: 

Ayes: (6) Berg, Jacoby, Nadler, Shapiro, Shayman, Swartz 


This item will be before the Village Board of Trustees on Monday, February 7, 2011. 

There being no further discussion, motion to adjourn was made and seconded. 


Kathy Von Ohlen, Associate Planner

Christ United Methodist Church & 

Deerfield Community Nursery School 

ROSEMARY TER 

DEERFIELD RD 

0 10 20 40 60 80 

Feet 

1 inch = 40 feet

Fw: Deerfield Community Nursery School - Sign 

Jeffery S. Ryckaert to: Kathleen G. Von Ohlen 01/13/2011 03:18 PM 

----- Forwarded by Jeffery S. Ryckaert/Community Development/Deerfield on 01/13/2011 03:18 PM ----- 

From: Jack Frigo 

To: Mike Swartz 

Cc: Kent Street , Jeff Ryckaert 

Date: 01/13/2011 03:16 PM 

Subject: Deerfield Community Nursery School - Sign 

Dear Chairman Swartz, 

On behalf Deerfield Shopper's Court, LLC, the owner of Deerfield Shopper's Court, I 

want to express our support for the Deerfield Community Nursery School and Christ 

United Methodist Church application to install a ground sign as described in their 

December 1, 2010 letter to Mr. Ryckhaert. 

We've reviewed the exhibits, the proposed design and sign location. We think the 

application makes sense, we like the design and wish the Deerfield Community Nursery 

School well. 

Please contact me if you have any questions. 

Best regards, 

Jack Frigo 

Jack E. Frigo 

Frigo & Company 

707 Skokie Boulevard 

Northbrook, Illinois 60062 

847-940-2200 (Office) 

847-951-2200 (Cell) 

847-940-3735 (Fax) 

jack@frigocompany.com



Subject: Report and Recommendation of Plan Commission re: Request for a 

Finding of Substantial Conformance to Permit an Exterior Material 

Change for the Townhome Roofs - Milford Road and Kelburn Road 

(Coromandel). 

Action Requested: Approval for Recommendation 

Originated by: Plan Commission 

Referred to: Mayor and Board of Trustees 


The Coromandel Townhome Association is requesting a finding of a substantial 

conformance to permit an exterior material change for the townhome roofs. 


Recommendation 

Workshop Minutes 1/27/11 

Location Map 

Petitioner’s Materials 


Action Taken: __________________________________________

TO: Mayor and Board of Trustees 

FROM: Plan Commission 

DATE: January 27, 2011 


APPROVED 

RE: Request for a finding of substantial conformance for an exterior material 

change for the townhome roofs (Coromandel). 

We transmit for your consideration a recommendation adopted by the Plan 

Commission of the Village of Deerfield on the request of the petitioners for a 

finding of a substantial conformance. The Plan Commission held a workshop 

meeting on January 27, 2011. At that meeting, the petitioners presented 

testimony and documentary evidence in support of the request. A copy of the 

public hearing and workshop minutes are attached. 

In support of its request, the Plan Commission makes the following findings of 

fact and conclusions: 

Subject property 

FINDINGS OF FACT 

The subject property consists of the Coromandel residential development. The 

property was developed as a residential planned unit development (PUD) and 

was approved by the Village in 1994. The property is zoned R-5 General 

Residence District and is developed with 400 housing units consisting of 316 

multiple family units, 68 townhomes, and 16 single family detached units. 

Proposed Plan 

The roofs on the townhome buildings in the Coromandel development are in a 

deteriorated condition and need to be replaced (see photos in petitioner’s 

materials). The petitioners have submitted a detailed packet that explains the 

proposed change to the roofing material for this development and the rationale 

for the change. The Coromandel Townhome Association wishes to replace the 

deteriorated and badly damaged cedar shake roofs with asphalt shingle roofs. 

The Coromandel Umbrella Association has approved the use of an asphalt 

shingle roof. The Coromandel Townhome Association conducted an advisory 

survey of the 68 town home units. The majority of the units responded in favor of 

the asphalt architectural shingle. 

The Coromandel Townhome Association has provided an evaluation and opinion 

from Coder Taylor Associates, Inc., an architectural firm that endorses the use of

the GAF/ELK Timberline architectural shingle (see exhibit 6 in petitioner’s 

materials). They endorsed the proposed shingle as a suitable material, and from 

an aesthetic point they believed the Timberline shingles blend very well with the 

brick exterior of the buildings. A material sample of the proposed asphalt 

shingle to be used was presented at the Plan Commission meeting. The South 

Commons development located to the north and northwest of the Coromandel 

development uses an asphalt shingle roof and they do not object to the use of an 

asphalt shingle roof for the Coromandel townhomes. 

Zoning Conformance 

Request for a finding of a substantial conformance 

Changes to an approved planned unit development (PUD) requires Plan 

Commission consideration and must ultimately be approved by the Board of 

Trustees. The exterior finishes that were constructed in this development are the 

approved exterior finishes, and a change to the roof exterior material requires 

Village approval. According to Article 12.09-G of the Zoning Ordinance: “Any 

subsequent change or addition to an approved a final development plan shall first 

be submitted for approval to the Plan Commission and, if in the Plan 

Commission’s opinion, such change or addition is not substantial, it may 

recommend approval to the Village Board without a hearing. If such a change or 

addition is construed to be substantial, a public hearing shall be held prior to 

such recommendation.” 

If the Plan Commission recommends that the proposed change to the planned 

unit development is found to be in substantial conformance with the previous 

plan and the Board of Trustees agrees, a public hearing will not be required to 

amend the plan. 

The request for a finding of substantial conformance avoids the cost and time of 

a public hearing. The petitioners would like to start on the roof replacement 

project in the spring as the weather will allow. Past requests that were approved 

by substantial conformance include: 

A change to the sign plan for Stoney River Legendary Steakhouse to allow an 

increase in the size of the sign. 

A change in the parking lot at Hyatt Deerfield Road campus (the Hyatt Hotel and 

102, 104, 106, and 108 Wilmot Road office building) to add parking spaces to the 

property. 

A change in the Takeda tollway sign to allow for a larger ground sign along the 

tollway. 

2

Village records also indicate that a change in 1995 to the Coromandel final 

landscape plan to allow additional screening for residences on Milford Road was 

approved by substantial conformance. 

CONCLUSIONS 

The Plan Commission believes the petitioner’s request for a change to the roof 

material is not substantial and a public hearing is not necessary for the change. 

The Plan Commission believes that the petitioner’s request for change to the roof 

material from a cedar shake roof to an asphalt shingle roof is reasonable and 

appropriate. Only the roof material will be replaced/changed and there will be no 

changes to the pitch of the roof. The Plan Commission believes the proposed 

asphalt shingle roofing material maintains the architectural integrity of the 

Coromandel development. The existing roofs on the townhome buildings are in a 

bad condition and need to be replaced. The proposed roofs are consistent with 

the neighboring South Commons property. 


Accordingly, it is the recommendation of the Plan Commission that Coromandel 

Townhome Association’s request for a finding of a substantial conformance to 

permit an exterior material change for the townhome roofs be approved. 

Ayes: (4) Jacoby, Nadler, Shapiro, Swartz 

Nays: (0) None, 


Michael Swartz, Chairman 

Deerfield Plan Commission 

3



APPROVED 

The Plan Commission of the Village of Deerfield held a Workshop Meeting at 7:30 P.M. 

on January 27, 2011 at the Village Hall, 850 Waukegan Road, Deerfield, Illinois. 

Chairman Swartz called the meeting to order. 


Elaine Jacoby 

Robert Nadler 

Dan Shapiro 

Absent: Larry Berg 


Norton Wasserman 



Public Comment on a Non-Agenda Item 

Chairman Swartz asked if anyone in the audience has a comment on a non-agenda 

item. No one wished to comment. 

Substantial Conformance Request: Coromandel townhome roofs, exterior material 

change (Coromandel townhome buildings on Milford Road and Kelburn Road). 

Mr. Michael Kim explained he is the Attorney for the Coromandel Townhome 

Association, and also present tonight are Alan Polikoff, President, and Laurie Annabel, 

Property Manager. Mr. Kim explained they are seeking approval from the Plan 

Commission that the proposed asphalt shingle roofing material is in substantial 

conformance to the final development plan for the planned unit development that was 

approved in the 1990s. Mr. Kim provided a material sample of the asphalt shingles. Mr. 

Kim noted their materials contain pictures showing the deteriorated townhome roofs and 

said the roofs must be replaced. He said the request tonight before the Plan 

Commission is a change in the roofing material only; nothing else about the roofs will 

change and the roof pitch will remain the same. 

Mr. Kim said the Association has polled the homeowners and the majority of them 

approve of the use of asphalt shingles. He said the cost and the appearance of the 

shingles have been taken into consideration. He said they have consulted a Reserves 

Study Advisor who confirmed that the roofs need replacement, and an Architect who 

confirmed the asphalt shingles will be appropriate. Mr. Kim explained the Coromandel 

Umbrella Association, which must approve changes to exterior appearances in the 

development, also approved of the use of asphalt shingles. Mr. Kim said they reached

Workshop Meeting 


Page 2 

out to the South Commons neighbors and they have not received any objections to their 

proposal. 

Chairman Swartz asked if the developer has any guarantees on the roofs. Mr. Kim said 

he understands there is a 10 year statute of repose from the date of construction. 

Chairman Swartz said the Plan Commission must decide if the asphalt shingles are in 

substantial conformance with the final development plan for Coromandel. He said the 

final development plan drawing does not specify cedar shake shingles, but those 

probably were presented at the public hearing as part of the material samples. 

All of the Plan Commissioners agreed the asphalt shingles are in substantial 

conformance with the previously approved final development plan for Coromandel. 

Commissioner Nadler pointed out that the neighboring property also has asphalt 

shingles. Chairman Swartz noted the asphalt shingles make financial sense for the 

homeowners. 

Chairman Swartz commented the Coromandel development should have sought Village 

approval for the asphalt shingles before they began installing some of them. Mr. 

Polikoff agreed and explained that they had a few emergency situations where certain 

garage roofs had to be replaced and they used asphalt shingles. He said they did not 

intend to sidestep the Village. 

Commissioner Shapiro made a motion to approve the request for the Coromandel 

townhome roofs exterior material change as being in substantial conformance to the 

previously approved final development plan. Commissioner Nadler seconded and the 

votewasasfollows: 

Ayes: (4) Jacoby, Nadler, Shapiro, Swartz 


This item will be before the Village Board of Trustees on Monday, February 7, 2011. 

The Plan Commission agreed to approve the documents via email.


11-01-2 

Agenda Item: __________________ 

Ordinance Approving a Special Use to Permit an Above Ground Pump Station at 

Subject ________________________________________________________________________ 

Deerbrook Mall and Changes to the Rear Parking Lot (Deerbrook Mall and Village of 

________________________________________________________________________ 

Deerfield) 

________________________________________________________________________ 

Second Reading 

Action Requested: ____________________________________________________________________ 

Plan Commission 

Originated By: _______________________________________________________________________ 

Mayor and Board of Trustees 

Referred To: _________________________________________________________________________ 

Summary of Background and Reason for Request 


Ordinance 

2/07/2011 

Date Referred to Board: ______________________ 

Action Taken: 

_________________________________________


LAKE AND COOK COUNTIES, ILLINOIS 

______________________________________________________________________________ 

ORDINANCE NO. _______________ 

AN ORDINANCE APPROVING AN AMENDMENT TO THE 

SPECIAL USE PLANNED UNIT DEVELOPMENT FOR DEERBROOK 

MALL IN THE C-2 OUTLYING COMMERCIAL DISTRICT TO PERMIT AN 

ABOVE GROUND PUMP STATION AND CHANGES TO THE REAR PARKING LOT 

______________________________________________________________________________ 

Published in pamphlet form 

by authority of the President 

and Board of Trustees of the 

Village of Deerfield, Lake and 

Cook Counties, Illinois, this 

____ day of ____________, 2011 

PASSED AND APPROVED BY THE 

PRESIDENT AND BOARD OF TRUSTEES 

OF THE VILLAGE OF DEERFIELD, LAKE 

AND COOK COUNTIES, ILLINOIS, this 

_________ day of ________________, 2011.



______________________________________________________________________________ 

ORDINANCE NO. _____________ 

AN ORDINANCE APPROVING AN AMENDMENT TO THE 

SPECIAL USE PLANNED UNIT DEVELOPMENT FOR DEERBROOK 

MALL IN THE C-2 OUTLYING COMMERCIAL DISTRICT TO PERMIT AN 

ABOVE GROUND PUMP STATION AND CHANGES TO THE REAR PARKING LOT 

______________________________________________________________________________ 

WHEREAS, the Plan Commission of the Village of Deerfield has held a public hearing on the 

joint application of Gateway Fairview Inc., the owner of certain property legally described on Exhibit A 

attached hereto and commonly known as Deerbrook Mall (the “Subject Property”) and the Village of 

Deerfield (the “Applicants”) for approval of an amendment to the Special Use Planned Unit Development 

for Deerbrook Mall to permit the construction of an above ground sanitary sewer lift station and a new 

accessory pump station building and certain changes to the rear parking lot at Deerbrook Mall; and, 

WHEREAS, said public hearing was held on December 16, 2010 pursuant to public notice given 

in the time and manner provided by law, and conforming in all respects, in both manner and form, with the 

requirements of the Zoning Ordinance of the Village Deerfield; and, 

WHEREAS, the Plan Commission of the Village of Deerfield, after considering the evidence, 

testimony and supporting materials offered at said public hearing, filed its report with the President 

and Board of Trustees containing its written findings of fact and recommendation that the proposed 

amendment to the Special Use Planned Unit Development be authorized and approved pursuant to 

Article 5.02-C, Paragraphs 4 and 9, and Article 13.11 of the Zoning Ordinance of the Village of 

Deerfield to allow: (i) the installation, operation and maintenance of a new above ground sanitary 

sewer lift station in an approximately 140 square foot pre-fabricated brick pump station building to be 

located in the rear parking lot of Deerbrook Mall, and (ii) certain modifications to the rear parking lot

of Deerbrook Mall, including the installation of previously approved landbanked parking spaces 

northwest of the Brunswick Bowling Alley property; and, 

WHEREAS, the President and Board of Trustees of the Village of Deerfield have determined 

that the proposed amendment to the Special Use Planned Unit Development for the Subject Property 

fully complies with the requirements and standards set forth in Article 5.02-C, Paragraphs 4 and 9, 

and Article 13.11 of the Zoning Ordinance of the Village of Deerfield, and that the best interests of 

the Village will be served by the authorization and approval of said amendment to the Special Use 

Planned Unit Development of the Subject Property as provided herein and in accordance with plans, 

supporting materials and representations submitted and made by the Applicants which are 

incorporated herein and made a part hereof by this reference; 

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF 

TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, in 

the exercise of its home rule powers, as follows: 

SECTION 1: That the above and foregoing recitals, being material to this Ordinance, are 

hereby incorporated and made a part of this Ordinance as if fully set forth herein. 

SECTION 2: That the President and Board of Trustees do hereby affirmatively find that the 

proposed amendment to the Deerbrook Mall Special Use Planned Unit Development as hereby 

authorized fully complies with the requirements and standards set forth in Article 5.02-C, Paragraphs 

4 and 9, and Article 13.11 of the Zoning Ordinance of the Village of Deerfield. 

SECTION 3: That the President and Board of Trustees do hereby authorize and approve an 

amendment to the Deerbrook Mall Special Use Planned Unit Development in the C-2 Outlying 

Commercial District to permit the construction, establishment and operation of a new above ground 

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sanitary sewer lift station within an approximately 140-square foot pre-fabricated brick pump house 

building to be located in the rear parking lot of the Subject Property, including a variation to allow the 

accessory structure to be located 4 feet from the property line of the Subject Property in lieu of the 

required 12-foot setback for accessory structures, all subject to the conditions, regulations and 

restrictions set forth in Section 4 of this Ordinance. 

SECTION 4: That the President and Board of Trustees do hereby further authorize and 

approve an amendment to the Deerbrook Mall Special Use Planned Unit Development in the C-2 

Outlying Commercial District to permit changes to the rear parking lot layout of the Subject Property, 

including the installation of 166 previously approved landbanked parking spaces as shown on the 

previously approved final site plan (dated 08-28-01 and revised 10-04-01) to the northwest of the 

Brunswick Bowling Alley and the repaving and restriping of the rear parking lot to be completed by 

the end of 2011, all subject to the conditions, regulations and restrictions set forth in Section 4 of this 

Ordinance. 

SECTION 5: That the approval and authorization of said amendments to the Deerbrook Mall 

Special Use Planned Unit Development are granted subject to the following conditions, regulations 

and restrictions: 

a. the construction, operation, maintenance and use of a new above ground sanitary 

sewer lift station within an approximately 140-square foot pre-fabricated brick pump 

house building shall be in strict conformance with the plans and supporting materials 

attached hereto and made a part of this Ordinance as Exhibit B hereof, and with all 

representations made and submitted by the Applicants to the Plan Commission and to 

the President and Board of Trustees of the Village of Deerfield; 

b. the installation of previously approved landbanked parking spaces to the northwest of 

the Brunswick Bowling Alley and the repaving and restriping of the rear parking lot, 

including the installation and maintenance of new parking lot islands, shall be in strict 

conformance with the plans and supporting materials attached hereto and made a part 

of this Ordinance as Exhibit B hereof, and with all representations made and submitted 

by the Applicants to the Plan Commission and to the President and Board of Trustees 

-5

of the Village of Deerfield; 

c. compliance with the requirements of the Appearance Review Commission 

d. continued compliance with the requirements of the final Development Agreements for 

the Deerbrook Mall Planned Unit Development and with the requirements of the 

Deerbrook Mall Planned Unit Development, as hereby amended; and, 

e. compliance by the Applicant with all other applicable provisions of the Zoning 

Ordinance of the Village of Deerfield. 

SECTION 6: That a variation from the strict compliance with the regulations of the C-2 

Outlying Commercial District is hereby granted to allow the sanitary sewer lift station building to be 

located within 4 feet from the property line of the Subject Property in lieu of the otherwise required 

12-foot setback. 

SECTION 7: That the approval of the amendment to the Deerbrook Mall Special Use Planned 

Unit Development as hereby authorized shall be binding upon and inure to the benefit of the 

Applicants, Applicants’ successors, grantees, transferees and assigns, and any violation of this 

Ordinance or of the conditions, regulations and restrictions set forth herein by the Applicants or their 

successors, grantees, transferees or assigns shall authorize the revocation of this Special Use as hereby 

authorized. 

SECTION 8: That the Village Clerk is hereby authorized and directed to publish this 

Ordinance in pamphlet form and to record this Ordinance in the office of the Recorder of Deeds of 

Cook County, Illinois at Applicants’ expense. 

SECTION 9: That this Ordinance, and each of its terms, shall be the effective legislative act 

of a home rule municipality without regard to whether such Ordinance should: (a) contain terms 

contrary to the provisions of current or subsequent non-preemptive state law; or, (b) legislate in a 

manner or regarding a matter not delegated to municipalities by state law. It is the intent of the 

-6

corporate authorities of the Village of Deerfield that to the extent that the terms of this Ordinance 

should be inconsistent with any non-preemptive state law, this Ordinance shall supersede state law in 

that regard within its jurisdiction. 

SECTION 9: That this Ordinance shall be in full force and effect from and after its passage, 

approval and publication in pamphlet form as provided by law. 

ATTEST: 

PASSED this _______ day of _______________________, 2011. 

AYES: 

NAYS: 

ABSENT: 

ABSTAIN: 

APPROVED this _________ day of _________________________, 2011. 

____________________________ 


______________________________ 

Village President 

-7

Exhibit B 

Exhibits to an Ordinance Approving Amendments 

to the Deerbrook Mall Special Use Planned Unit Development 

1. Exhibit D, Site Plan depicting the additional easement granted to the Village of Deerfield, 

dated January 13, 2010, by W.C. Doland Engineering, Inc. 

2. Site Utilities Demolition Plan by Stanley Consultants, Inc., for Deerbrook Mall Lift Station 

Improvements depicting, among other things, the limits of construction. 

3. Site Utilities Proposed Plan by Stanley Consultants, Inc., for Deerbrook Mall Lift Station 

Improvements depicting, among other things, footprint of pre-fabricated brick building. 

4. Elevations of proposed pre-fabricated brick building depicting west view, east view, south 

view, north view and interior plan. 

5. Photograph of similar pre-fabricated brick pump station building. 

6. Area photograph depicting proposed electric service by Stanley Consultants, Inc. for 

Deerbrook Mall Lift Station Improvements. 

7. Lift Station Exhibit, EX 1, dated 10-13-10 and revised 11-3-10, by V3 Companies showing 

modifications to rear parking lot at Deerbrook Mall.


Agenda: 11-16 

Subject: Authorization for Mayor to Sign Addendum to Intergovernmental Agreement for 

Wilmot Road Infrastructure Rehabilitation 

Action Requested Authorize Mayor to Sign Agreement 

Originated By: Engineering Department 

Referred To: Mayor and Board of Trustees 


In December, 2007 the Village of Deerfield Board of Trustees approved an Intergovernmental Agreement (IGA) 

with the Illinois State Toll Highway Authority (ISTHA) and the Cook County Highway Department (CCHD) to 

coordinate the construction of the improvements at the intersection of Wilmot Road, Lake Cook Road and I-294. 

Work that was performed as part of the project included reconstruction of the bridge over the northbound lanes of 

the Tri-State Tollway (I-294) to accommodate the widening of the Tollway, resurfacing about ¾ of a mile of Lake 

Cook Road from west of the southbound I-294 entrance and exit ramps to east of Wilmot Road, and water main 

construction and resurfacing along Wilmot Road. 

You may recall that the Lake Cook Road Bridge Replacement and Roadway Widening Project was a joint effort 

between the Cook County Highway Department, the Illinois Tollway, and the Village of Deefield to improve travel, 

reduce impact on motorists along the Tollway, and improve traffic operations along Wilmot Road. The project was 

part of the Illinois Tollway’s North Tri-State Tollway (I-294/94) Rebuild & Widen Project to provide congestion 

relief. The original IGA was signed by the CCHD, ISTHA and the Village of Deerfield. The IGA outlined the 

financial responsibilities of each party. The IGA was executed by all parties and is dated January 31, 2008. 

The CCHD has requested an addendum to the IGA due to cost increases with respect to utility relocation. The 

Tollway covered those expenses to expedite the work. The additional costs must be presented to the County Board in 

order to fully reimburse the Tollway. The Village of Deerfield has fulfilled its financial obligation and no further 

reimbursement for this contract is required. The reason this document impacts the Village is because the Village was 

signatory to the original agreement. The County has verbally approved this addendum and the Tollway is now 

asking us for approval. This is the second addendum to the IGA, the first being approved by the Board of Trustees 

in September of 2010. 

The Director of Public Works and Engineering recommends that the Board of Trustees authorize the Mayor to 

execute the Intergovernmental Agreement Addendum # 2. A copy of the agreement is attached for your reference. 

Reports and Documents Attached 

Copy of Agreement 


Action Taken: ________________________________________

INTERGOVERNMENTAL AGREEMENT SECOND ADDENDUM BETWEEN 

THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY 

THE COUNTY OF COOK 

AND 

THE VILLAGE OF DEERFIELD 

This INTERGOVERNMENTAL AGREEMENT SECOND ADDENDUM 

(hereinafter referred to as the “SECOND ADDENDUM”) is entered into this ______ day 

of ____________AD, 20__, by and between THE ILLINOIS STATE TOLL HIGHWAY 

AUTHORITY, an instrumentality and administrative agency of the State of Illinois, 

(hereinafter called the "TOLLWAY"), THE COUNTY OF COOK, a body politic and 

corporate of the State of Illinois, acting by and through the COOK COUNTY 

HIGHWAY DEPARTMENT, (hereinafter called the “COUNTY”), and THE VILLAGE 

OF DEERFIELD, a municipal corporation of the State of Illinois, (hereinafter called the 

"VILLAGE"), individually referred to as “PARTY”, and collectively referred to as 

“PARTIES”. 

WITNESSETH: 

WHEREAS,thePARTIESinordertofacilitatethefreeflowoftrafficandensure 

safety to the motoring public, executed an Intergovernmental Agreement on January 31, 

2008, (hereinafter referred to as the “AGREEMENT”), and an Intergovernmental 

Agreement Addendum to that AGREEMENT on December __, 2010, (hereinafter 

referred to as the “ADDENDUM”), for the improvement of the Tri-State Tollway (I-294) 

bridge carrying Lake-Cook Road over I-294, TOLLWAY Contract I-07-5246, COUNTY 

Section 07-A5019-04-RP, (hereinafter referred to as the “PROJECT”); and 

WHEREAS, the COUNTY had requested that the TOLLWAY include in its 

PROJECT certain roadway work to be performed along Lake-Cook Road and Wilmot 

Road, which the COUNTY had planned to do at a later date and further identified and 

described in the AGREEMENT, (hereinafter referred to as the “IMPROVEMENT”); and 

WHEREAS, the TOLLWAY agreed to the COUNTY's request to include the 

IMPROVEMENT, and the COUNTY agreed to the financial obligation of its 

IMPROVEMENT as part of the PROJECT; and 

WHEREAS, it was agreed by the PARTIES hereto that the AGREEMENT 

included the actual bid prices for the COUNTY share of reimbursement to the 

TOLLWAY,andthatthefiguresstatedonpage8,SectionV.FINANCIAL,paragraphF 

were estimated costs based on actual bid prices for the IMPROVEMENT to be performed 

by the TOLLWAY for the COUNTY; and 

WHEREAS, the TOLLWAY has incurred additional costs for utility relocation 

(Utility Relocation) work related to the IMPROVEMENT that were not included in the 

original plans and specifications nor accounted for in the AGREEMENT or 

ADDENDUM, said additional costs estimated as $225,000; and 

1

WHEREAS, the COUNTY concurs with said additional costs as presented and 

requests that the AGREEMENT be amended to reflect the final costs in accordance with 

Section V. paragraph I of the AGREEMENT; and 

WHEREAS, the TOLLWAY agrees to the COUNTY’s request to amend the 

AGREEMENT; and 

WHEREAS, the TOLLWAY by virtue of its powers as set forth in the "Toll 

Highway Act," 605 ILCS 10/1, the VILLAGE by virtue of its powers as set forth in the 

Illinois Municipal Code 65 ILCS 5/1-1-1 and the COUNTY by virtue of its powers as set 

forth in the County Code 55 ILCS 5/1-1001 are authorized to enter into this SECOND 

ADDENDUM. 

NOW, THEREFORE, in consideration of the aforementioned recitals and the 

mutual covenants contained herein, the PARTIES hereto agree as follows: 

1. The COUNTY agrees to be financially responsible for the additional Utility Relocation 

costs estimated at $225,000. 

2. The COUNTY agrees that subsequent to the execution of this SECOND ADDENDUM 

and receipt of a invoice from the TOLLWAY, the COUNTY shall pay to the TOLLWAY 

an amount equal to 100% of the actual Utility Relocation costs that the COUNTY agrees 

is reimbursable. Upon receipt of the COUNTY’s payment to the TOLLWAY, the 

TOLLWAY shall pay the Utility Company directly for the COUNTY’s Utility 

Relocation costs caused by the IMPROVEMENT. 

3. It is mutually agreed that the neither the TOLLWAY nor the VILLAGE is responsible 

for any Utility Relocation costs caused by the IMPROVEMENT, and that the 

TOLLWAY will not pay the Utility Company directly until the COUNTY has paid the 

TOLLWAY. 

4. That all other provisions contained in the original AGREEMENT and the 

ADDENDUM that is not in conflict with this SECOND ADDENDUM shall remain in 

full force and effect. 

5. It is understood and agreed that this is a SECOND ADDENDUM between the Village 

of Deerfield, Cook County and the Illinois State Toll Highway Authority. 

6. This SECOND ADDENDUM may be executed in three (3) or more counterparts, each 

of which shall be deemed an original and all of which shall be deemed one and the same 

instrument. 

7. This SECOND ADDENDUM may only be modified by written modification executed 

by duly authorized representatives of the PARTIES hereto. 

2

8. This SECOND ADDENDUM shall be binding upon and inure to the benefit of the 

PARTIES hereto and their respective successors and approved assigns. 

9. The introductory recitals included at the beginning of this SECOND ADDENDUM are 

agreed to and incorporated into this SECOND ADDENDUM. 

IN WITNESS THEREOF, the PARTIES have executed this SECOND 

ADDENDUM on the dates indicated. 

THE VILLAGE OF DEERFIELD 

By: ___________________ Attest: ____________________ 

Harriet Rosenthal, Mayor Kent S. Street, Village Clerk 

Date: _________________ 

THE COUNTY OF COOK 

By: ____________________ Attest: _____________________ 

Toni Preckwinkle, President, Its Board David Orr, County Clerk 

of County Commissioners (SEAL) 

Date: __________________ 

Approved as to form: Recommended for Execution 

Anita Alvarez, State’s Attorney 

By: ______________________ 

By: ___________________ Rupert F. Graham Jr., P.E. 

Assistant State’s Attorney Superintendent of Highways 

____________________ Date: _____________________ 

(Please Print Name) 

3

THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY 

By: ____________________ Date: _____________________ 

Kristi Lafleur, Executive Director 

By: ____________________ Date: _____________________ 

Michael Colsch, Chief of Finance 

By: ____________________ Date: _____________________ 

Thomas J. Bamonte, General Counsel 

Approved as to form and constitutionality 

_________________________________ 

Tiffany I. Bohn, Assistant Attorney General, State of Illinois 

JMR_IGA_2ndAddendum_CCHDVil.DeerfieldI294@lakecook.doc 

4


Agenda Item: ___11-12________ 

Ordinance Increasing the Number of Class E Liquor Licenses from 12 to 13 for 

Subject ________________________________________________________________________ 

D.C. Sarnies Restaurant 

________________________________________________________________________ 

________________________________________________________________________ 

First Reading 

Action Requested: ____________________________________________________________________ 

Highland Baking/D.C. Sarnies 

Originated By: _______________________________________________________________________ 

Village Attorney 

Referred To: ________________________________________________________________________ 



Ordinance increasing the number of Class “E” liquor licenses by one. 

Letter from Chief Sliozis to Kent Street dated 1/24/2011 

Date Referred to Board: ______________________ 

Action Taken: _________________________________________



______________________________________________________________________________ 

ORDINANCE NO. O-11- 

AN ORDINANCE AMENDING CHAPTER 3 OF THE 

MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD OF 1975 TO 

INCREASE THE NUMBER OF AUTHORIZED CLASS E LIQUOR LICENSES 

FROM TWELVE (12) TO THIRTEEN (13) 

______________________________________________________________________________ 






______day of ________, 2011. 





_______ day of ________, 2011.



______________________________________________________________________________ 

ORDINANCE NO. O-11- 

AN ORDINANCE AMENDING CHAPTER 3 OF THE 

MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD OF 1975 TO 

INCREASE THE NUMBER OF AUTHORIZED CLASS E LIQUOR LICENSES 

FROM TWELVE (12) TO THIRTEEN (13) 

______________________________________________________________________________ 

BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE 

VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, AS FOLLOWS: 

SECTION 1: That Section 3-9 (Number of Licenses) of Chapter 3 (Alcoholic Beverages) of 

the Municipal Code of the Village of Deerfield of 1975, as amended, is hereby further amended by 

striking said Section in its entirety and substituting in lieu thereof the following: 

form. 

Sec. 3-9. Number of Licenses. 

There shall be issued in the Village no more than: 

(a) Class A Two (2) 

(b) Class B One (1) 

(c) Class BB One (1) 

(d) Class C Four (4) 

(e) Class D One (1) 

(f) Class D-1 None (0) 

(g) Class D-2 None (0) 

(h) Class E Thirteen (13) 

(i) Class F None (0) 

(j) Class G Four (4) 

(k) Class H None (0) 

(l) Class I Two (2) 

(m) Class J One (1) 

SECTION 2: That the Village Clerk is hereby directed to publish this Ordinance in pamphlet 

SECTION 3: That all ordinances or parts of ordinances in conflict herewith are, to the extent 

of such conflict, hereby repealed. 


approval and publication in pamphlet form as provided by law.

ATTEST: 

PASSED this ______ day of ________________, 2011. 

AYES: 

NAYS: 

ABSENT: 

ABSTAIN: 

APPROVED this ______ day of ______________, 2011. 

_____________________________ 


________________________________ 

Village President


Agenda Item: 11-09___________ 

Subject Recommendation from the Sustainability Commission for the Village President to sign 

the U. S. Conference of Mayors Climate Protection Agreement 

Action Requested: Approval of Request 

Originated By: Sustainability Commission 

Referred To: Village President and Board of Trustees 


At the Sustainability Commission’s January 19, 2011 meeting, the Commission reviewed the action areas in 

the U.S. Conference of Mayors Climate Protection Agreement. The Commission felt that the action areas set a 

good framework for them to use to organize their priorities and that the action areas match the mission of the 

Sustainability Commission. Should the Village Board agree to sign on to the agreement, staff and the 

Sustainability Commission will work to document where the Village currently is on the action areas, and set 

priorities for the future. Attached is the agreement and sign on sheet. 

Governmental entities in our area that have signed the agreement include the West Deerfield Township, the 

City of Highland Park, the Village of Northbrook, the Village of Lake Forest, and the Village of Wilmette. 

Additional suburban municipalities that have signed on to the agreement include the Village of Schaumburg, 

the Village of Hoffman Estates, the Village of Rolling Meadows, the City of Des Plaines, the City of Park 

Ridge, the City of Evanston, the Village of Carol Stream, and the Village of Palatine. 

Jennifer Maltas and Sustainability Commission Chair Matt Wylie will be available to answer questions. 


U.S. Conference of Mayors Climate Protection Agreement 


Action Taken: _________________________________________

The U.S. Mayors Climate Protection Agreement 

(As endorsed by the 73 rd Annual U.S. Conference of Mayors meeting, Chicago, 2005) 

A. We urge the federal government and state governments to enact policies and programs 

to meet or beat the target of reducing global warming pollution levels to 7 percent 

below 1990 levels by 2012, including efforts to: reduce the United States’ dependence 

on fossil fuels and accelerate the development of clean, economical energy resources 

and fuel-efficient technologies such as conservation, methane recovery for energy 

generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, 

and biofuels; 

B. We urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that 

1) includes clear timetables and emissions limits and 2) a flexible, market-based system 

of tradable allowances among emitting industries; and 

C. We will strive to meet or exceed Kyoto Protocol targets for reducing global warming 

pollution by taking actions in our own operations and communities such as: 

1. Inventory global warming emissions in City operations and in the community, 

set reduction targets and create an action plan. 

2. Adopt and enforce land-use policies that reduce sprawl, preserve open space, 

and create compact, walkable urban communities; 

3. Promote transportation options such as bicycle trails, commute trip reduction 

programs, incentives for car pooling and public transit; 

4. Increase the use of clean, alternative energy by, for example, investing in 

“green tags”, advocating for the development of renewable energy resources, 

recovering landfill methane for energy production, and supporting the use of 

waste to energy technology; 

5. Make energy efficiency a priority through building code improvements, 

retrofitting city facilities with energy efficient lighting and urging employees to 

conserve energy and save money; 

6. Purchase only Energy Star equipment and appliances for City use; 

7. Practice and promote sustainable building practices using the U.S. Green 

Building Council's LEED program or a similar system; 

8. Increase the average fuel efficiency of municipal fleet vehicles; reduce the 

number of vehicles; launch an employee education program including antiidling 

messages; convert diesel vehicles to bio-diesel; 

9. Evaluate opportunities to increase pump efficiency in water and wastewater 

systems; recover wastewater treatment methane for energy production; 

10. Increase recycling rates in City operations and in the community; 

11. Maintain healthy urban forests; promote tree planting to increase shading 

and to absorb CO2; and 

12. Help educate the public, schools, other jurisdictions, professional associations, 

business and industry about reducing global warming pollution. 

1

The U.S. Conference of Mayors Climate Protection Agreement – Signature Page 

You have my support for the Mayors Climate Protection Agreement. 

Date: ____________ 

Mayor: _____________________________________________________________ 

Signature: _____________________________________________________________ 

Address: _____________________________________________________________ 

City: _________________________________ State: _____________ Zip: ______ 

Mayor’s e-mail: ________________________________________________________ 

Staff Contact Name: _____________________________________________________ 

Staff Contact Title: ______________________________________________________ 

Staff Phone: ___________________________________________________________ 

Staff e-mail: ___________________________________________________________ 

Please add my comments in support of the Mayors Climate Protection Agreement. We will add 

these to the Website (optional): 

Please return completed form at your earliest convenience to: 

The U.S. Conference of Mayors 

Climate Protection Center 

By Mail: For additional information, contact 

1620 I Street, NW Kevin McCarty 

Washington, DC 20006 kmccarty@usmayors.org 

By Fax: (202) 293-2352 (202) 861-6728


Agenda Item: 11-10_________ 

Subject Recommendation from the Sustainability Commission for the Village to Sign an 

Intergovernmental Agreement with SWALCO for Electronics Recycling. 

Action Requested: Approval of Request 




At the Sustainability Commission’s January 19, 2011 meeting, the Commission reviewed a revised 

intergovernmental agreement for the electronics recycling program that the Village currently participates in 

with SWALCO. This 2 year agreement is largely the same, but the company that provides the recycling has 

agreed to give SWALCO a credit per pound of recycled electronics collected at the events. SWALCO will 

then provide each participating municipality with one-third of this revenue source. The Commission is excited 

about this change and has recommended that the Village sign the revised agreement. 

Upon executive of the intergovernmental agreement, staff will begin scheduling electronics recycling dates for 

2011. 

Jennifer Maltas and Sustainability Commission Chair Matt Wylie will be available to answer questions. 


SWALCO Intergovernmental Agreement 


Action Taken: _________________________________________

INTERGOVERNMENTAL AGREEMENT 

VILLAGE OF DEERFIELD AND THE 

THE SOLID WASTE AGENCY OF LAKE COUNTY, ILLINOIS 

THIS AGREEMENT entered into this 7day of February 2011 by and between the Village 

of Deerfield, Illinois (VILLAGE) and the Solid Waste Agency of Lake County, Illinois (AGENCY). 

WITNESSETH: 

WHEREAS, the VILLAGE is a unit of local government organized and existing under the laws of 

the State of Illinois; and 

WHEREAS, the AGENCY is a municipal corporation and public body politic and corporate of the 

State of Illinois which was created by Intergovernmental Agreement pursuant to Section 3.2 of the 

Intergovernmental Cooperation Act, 4 ILCS 220/3.2 and Article VII, Section 10 of the 1970 Constitution of 

the State of Illinois; and 

WHEREAS, one of the purposes of the AGENCY is to implement the Lake County Solid Waste 

Management Plan (PLAN) as adopted by the Lake County Board on September 12, 1989 and amended 

from time to time thereafter; and 

WHEREAS, the AGENCY is authorized by the Intergovernmental Cooperation Act to plan, 

construct, reconstruct, acquire, own, lease, equip, extend, improve, manage, operate, maintain, repair, close 

and finance waste projects; and 

WHEREAS, the Electronic Products Recycling and Reuse Act became the law of the State of 

Illinois in September 2008 (Public Act 095-0959); and 

WHEREAS, Public Act 09-0959 establishes a statewide system for recycling and/or reusing 

computers, monitors, televisions, and printers discarded from residences by requiring electronic 

manufacturers and retailers to participate in the management of discarded and unwanted electronic 

products; and 

WHEREAS, the AGENCY maintains a residential electronics recycling and processing contract 

with s qualified electronics recycling and processing contractor (“the Contractor”); and 

WHEREAS the AGENCY and the VILLAGE want to provide residential electronics collection 

programs; and 

WHEREAS, the VILLAGE agrees to host and maintain a site to collect residential electronics. 

NOW, THEREFORE, in consideration of the foregoing and of the mutual promises and 

obligations expressed herein and other good and valuable consideration, the sufficiency, adequacy and 

receipt of which are hereby acknowledged, IT IS HEREBY AGREED by and between the parties as 

follows:

SECTION 1. Incorporation of Recitals. The parties agree that the recitals have been incorporated by 

reference into the test of the Agreement as if fully set forth herein. 

SECTION 2. Definitions. 

“Contract” means the Contract entered into between the Agency and the Contractor attached 

hereto and marked as Exhibit 1. 

“Covered Electronic Device or “CED” means any computer, computer monitor, television, or 

printer that is taken out of service from a residence in the State of Illinois regardless of purchase 

location. 

“Eligible Electronic Device” or “EED” means any of the following electronic product taken out of 

service from a residence in the State of Illinois regardless of purchase location: mobile telephone, 

computer cable, mouse or keyboard; stand-alone facsimile machine; MP3 player, portable digital 

assistant (PDA); video game console, video cassette recorder/player, digital video disc player, or 

similar video device; zip drive; or scanner. 

“Hazardous Waste” means any material or substance that, as of the Contract Date, and for the 

duration of this Agreement, and pursuant to any future changes in the statutory definitions of the 

following statutes or regulations or any newly promulgated statutes or regulations, by reason of its 

composition or characteristics, is (i) hazardous waste, substance or material as defined in the Solid 

Waste Disposal Act, 42 USC SS6901 et seq. and 415 ILCS 5/3.220, as amended, replaced or 

superseded, and the regulations implementing same; (ii) material the disposal of which is 

regulated by the Toxic Substances Control Act, 15 USC SS2601, et seq., as amended, replaced or 

superseded, and the regulations implementing same; (iii) special nuclear or by-products material 

within the meaning of the Atomic Energy Act of 1954; (iv) a “hazardous substance” as defined in 

the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. 

SS9601 et seq., as amended, replaced or superseded, and the regulations implementing same; or 

(v) treated as hazardous waste or substance or material under applicable federal, State or local law. 

If any governmental Agency or unit having appropriate jurisdiction shall determine that substances 

are hazardous or harmful to health when Processed at the IPF, then thereafter any such substances 

or materials shall be Hazardous Waste for purposes of this Agreement. However, if the material 

or substance is later found or determined by the appropriate governmental Agency or unit having 

appropriate jurisdiction to be non-hazardous or to be removed from the respective definition of 

hazardous waste it shall thereafter be non-hazardous. 

“Infectious Waste” means: (i) cultures and stocks of infectious agents and associated biologicals, 

including laboratory waste, biological production wastes, discarded live and attenuated vaccines, 

culture dishes, and related devices; (ii) liquid human and animal waste, including blood and blood 

products and body fluids, but not including urine or materials stained with blood or body fluids; 

(iii) pathological waste; (iv) sharps, (v) contaminated wastes from animals that have been exposed 

to agents infectious to humans, these being primarily research animals, and (vi) waste treated as 

Infectious Waste pursuant to federal, State or local laws. If any governmental Agency or unit 

having appropriate jurisdiction shall determine that substances are infectious then thereafter any 

such substance shall be Infectious Waste for purposes of this Agreement. However, if the material 

or substance is later found or determined by the appropriate governmental Agency or unit having 

appropriate jurisdiction to be non-infectious or to be removed for the respective definition of 

infectious waste, it shall thereafter be non-infectious. 

“Member Portion of the Per Pound Credit” means an appropriation of one third (33.3 percent) of 

the total amount of the Per Pound Credit provided in accordance with the terms of the Contract. 

“Mixed Electronic Device” or “MED” means any Residential Electronic Device that is collected 

through an Agency Collection Site, which is taken out of service from a residence in the State of 

Illinois regardless of purchase location but is neither solely a CED nor solely an EED. 

2

“Non-Acceptable Electronics” means small home appliances (including, dehumidifiers, window 

and small room air conditioners, small refrigerators, fluorescent bulbs, lamp fixtures, etc.), and 

large home appliances (including stoves, refrigerators, freezers, clothes washers and dryers, 

dishwashers, etc.) 

“Per Pound Credit” means the number calculated by multiplying the weight of material collected 

by the value of the material per pound accordance with the terms of the Contract. 

“Residential Electronics” means any CED, EED or MED type of material. 

SECTION 3. AGENCY Responsibilities: 

A. Maintain an Agreement with a Contractor to process, refurbish and recycle residential 

electronics within the United States. 

B. Provide technical advice/assistance and support to the VILLAGE on the collecting, 

storing and recycling of residential electronics. 

C. Provide for the pick up of residential electronics from the VILLAGE via the Contractor. 

D. Report to the VILLAGE the volume of residential electronics collected through the 

VILLAGE host site as reported by the Contractor. 

E. Provide a Member Portion of the Per Pound Credit to the VILLAGE as defined and 

calculated in the terms of the Contract for the EEDs and CEDs as collected through the 

VILLGE host collection site. 

F. Within thirty (30) days of receiving the Per Pound Credit payment from the Contractor, 

prepare a check made payable to the VILLAGE for the Member Portion of the Per Pound 

Credit. 

G. Advertise or otherwise publicize the availability of the VILLAGE as a host site that 

accepts residential electronics. 

H. Indemnify, and hold harmless the VILLAGE, and their respective officers, employees, and 

agents from and against all liabilities, actions, damages, claims, demands, judgments, losses, 

costs, expenses, suits, or actions and reasonable attorneys’ fees and defend the indemnified 

parties in any suit, including appeals, for personal injury to, or death of, any person or 

persons, or for loss or damage to property, including the execution and performance of this 

Agreement. Said indemnification shall be only for acts, occasioned by the AGENCY’s 

employees, agents, independent contractors, including the Contractor officers, members or 

any person or entity performing services on behalf of the AGENCY. The AGENCY is not, 

however, required to protect, indemnify or hold harmless any indemnified party for loss or 

claim resulting from performance (or nonperformance) of the indemnified party’s obligations 

or the negligence or willful misconduct of any indemnified party. The AGENCY's aforesaid 

indemnity is for the exclusive benefit of the indemnified parties and in no event shall such 

indemnity inure to the benefit of any third person. 

SECTION 4. VILLAGE Responsibilities: 

A. Establish operate and maintain a host site to collect and store residential electronics. 

3

B. Provide thirty (30) days notice to AGENCY as to the host site location, operating hours 

and storage requirements for residential electronics. 

C. Advertise or otherwise publicize the availability of the VILLAGE as host site accepting 

residential electronics. 

D. Maintain records that verify that the number of cars or persons delivering residential 

electronics to the VILLAGE host collection site. 

E. Provide the Agency and the Contractor no less than two business days notice as to the 

need to have the Contractor provide a pickup of the residential electronics. 

F. Hold responsibility for any costs associated with the treatment and or disposal of any 

materials that are collected and shipped to the Contractor that are identified as Hazardous 

Waste, Infectious Waste and Non Acceptable Electronics as in accordance with the terms 

of the Contract and compensate the Agency for any such costs. 

G. Indemnify, and hold harmless the AGENCY, and its Members their respective officers, 

employees, and agents from and against all liabilities, actions, damages, claims, demands, 

judgments, losses, costs expenses, suits, or actions and reasonable attorney’s fees and 

defend the indemnified parties in any suit including appeals, for personal injury to, or 

death of, any person or persons, or for loss or damage to property, including the 

execution and performance of this Agreement. Said indemnification shall be only for 

acts, occasioned by the VILLAGE employees, agents, independent contractors, officers, 

members or any person or entity performing services on behalf of the VILLAGE. The 

VILLAGE is not, however, required to protect, indemnify or hold harmless any 

indemnified party for loss or claim resulting from performance (or nonperformance) of 

the indemnified party’s obligations or the negligence or willful misconduct of any 

indemnified party. The VILLAGE aforesaid indemnity is for the exclusive benefit of the 

indemnified parties and in no event shall such indemnity inure to the benefit of any third 

person. The VILLAGE in no way takes or claims ownership or accepts liability for the 

residential electronics accepted, transported and delivered to at the host site or 

transported and delivered to the Contractor, processed, refurbished, recycled or disposed 

by the Contractor. 

SECTION 5. Term. The term of this Agreement shall begin upon the execution of this Agreement and 

shall remain in full force and effect. This agreement may be terminated by thirty (30) 

days written notice by either party. 

SECTION 6. Entire Agreement. This Agreement contains the entire understanding of the parties with 

respect to the subject matter hereof and all prior or contemporaneous agreements, 

understanding, representations and statements, oral or written, are merged herein. This 

Agreement may be modified only by written instrument executed by the parties. 

SECTION 7. Waiver. No consent or waiver, express or implied, as to any provisions of this 

Agreement shall constitute a consent or waiver of any other provisions, whether similar 

or dissimilar, of this Agreement. 

SECTION 8. Captions. The captions of this Agreement are inserted for convenience of reference only, 

and do not define, describe, or limit the scope or intent of this Agreement. 

4

SECTION 9. Notices. Notices to the parties shall be in writing and delivered by personal service or by 

U.S. certified or registered mail, postage prepaid, to the parties at the following 

addresses: 

If to the Agency: 

Executive Director 

Solid Waste Agency of Lake County 

1311 North Estes Street 

Gurnee, IL 60031 

Fax Number (847) 336-9374 

Chairman 

Solid Waste Agency of Lake County 

(Same Address) 

If to the VILLAGE: 

Assistant to the Village Manager 

Village of Deerfield 

850 Waukegan Road 

Deerfield, IL 60015 

Either party may change the address for notices to such party by written notice to the other. Notice given 

by personal service shall be effective upon the date delivered, if delivered, or the date of attempted 

delivery, if refused. Notice given by mail shall be effective on the third business day after posting. 

IN WITNESS WHEREOF, the parties have executed this Agreement pursuant to the ordinances or 

resolutions adopted by the relevant authorities of the respective parties. 

SOLID WASTE AGENCY OF VILLAGE OF DEERFIELD 

LAKE COUNTY, ILLINOIS LAKE AND COOK COUNTIES, ILLINOIS 

By ____________________________________ By ________________________________________ 

Chairman of the Board of Directors Title: Village President 

Attest: 

By ____________________________________ By ________________________________________ 

Secretary Title: Village Clerk 

5

EXHIBIT 1. 

CONTRACT BEWTEEN SWALCO AND MPC 

6


Agenda Item: 11-18_________ 

Subject Ordinance Reducing the Number of Members on the Sustainability Commission from 

12 to 10 

Action Requested: Approval of Ordinance 




The Sustainability Commission currently consists of 12 voting members and 3 non-voting members and has 

been meeting for the past year. Over the year, it has become increasingly difficult to obtain a quorum for 

meetings. One member of the Commission has indicated that he does not have the time to serve and asked 

Chair Wylie if he could resign. Another Commission member has not responded to staff’s phone calls and has 

not attended a meeting over the last year. Therefore, Chair Wylie is requesting that the number of Commission 

members be reduced from 12 to 10. Reducing the number of members will make it easier to obtain quorums 

and conduct Commission business. 

Chair Wylie and staff are requesting a waiver of the rules and approval of the ordinance as the next 

Commission meeting is on February 10 th and we are again having trouble obtaining a quorum. 

Chair Wylie and Jennifer Maltas will be available at the meeting for questions. 


Ordinance 


Action Taken: _________________________________________



______________________________________________________________________________ 

ORDINANCE NO. 11- 

AN ORDINANCE AMENDING ARTICLE 12 (SPECIAL PURPOSE 

BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) 

OF THE MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD 

TO ESTABLISH THE NUMBER OF SUSTAINABILITY COMMISSION MEMBERS 

______________________________________________________________________________ 






_____ day of ____________, 2011. 





_________ day of ________________, 2011.



______________________________________________________________________________ 

ORDINANCE NO. __O-11-__ 

AN ORDINANCE AMENDING ARTICLE 12 (SPECIAL PURPOSE 

BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) 

OF THE MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD 

TO ESTABLISH THE NUMBER OF SUSTAINABILITY COMMISSION MEMBERS 

______________________________________________________________________________ 

WHEREAS, the Sustainability Commission has been meeting for approximately one year; and, 

WHEREAS, the number of members on the Commission is creating a problem where quorums 

cannot be obtained in order to hold meetings and conduct business; 

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF 

TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, 

in the exercise of its home rule powers, as follows: 

SECTION 1: That Section 2-156 (Establishment; Number Of Members) of Article 12 (Special 

Purpose Board and Commissions) of Chapter 2 (Administration) of the Municipal Code of the Village 

of Deerfield, as amended, be and the same is hereby further amended to read as follows (additions are 

indicated by underscoring and deletions are indicated by strikethrough markings): 

Sec. 2-156. Establishment; Number of Members: 

There are hereby established the following special purpose boards and 

commissions within the village: 

Appearance review commission - 5 members 

Community relations commission - 7 members 

Deerfield cable and telecommunications commission - 9 members

Deerfield cemetery commission - 3 members 

Family Days commission - 9 members 

Fine arts commission - 7 members 

Manpower commission - 5 members 

Safety commission - 7 members 

Sustainability commission - 12 10 members 

Village center district development and redevelopment commission - 9 members 

SECTION 4: That this Ordinance, and each of its terms, shall be the effective legislative act of 

a home rule municipality without regard to whether such Ordinance should: (a) contain terms contrary 

to the provisions of current or subsequent non-preemptive state law; or, (b) legislate in a manner or 

regarding a matter not delegated to municipalities by state law. It is the intent of the corporate 

authorities of the Village of Deerfield that to the extent that the terms of this Ordinance should be 

inconsistent with any non-preemptive state law, this Ordinance shall supersede state law in that regard 

within its jurisdiction. 


approval and publication in pamphlet form as provided by law. 

ATTEST: 

PASSED this ___ day of ____________________, 2011. 

AYES: 

NAYS: 

ABSENT: 

ABSTAIN: 

APPROVED this ____ day of ______________________, 2011. 

____________________________ 


______________________________ 

Village President



Subject: Authorization for Additional Work for the Carlisle Avenue and Carriage Way 

Infrastructure Rehabilitation Project 

Action Requested: Authorize Additional Work for the project ($400,000) 

Originated By: Director of Public Works and Engineering 



As a result of the May 3, 2010 bid opening, the Department of Public Works and Engineering awarded the construction 

contract for the Carlisle Avenue and Carriage Way Infrastructure Rehabilitation Project. The project limits are Carlisle 

Avenue from the Briarwood Nature Area to Deerfield Road and Carriage Way from the Briarwood Nature Area to Bent 

Creek Ridge. The scope of work includes roadway removal and replacement, water main replacement, drainage 

improvements, and intermittent sidewalk removal and replacement. The contract was awarded to Bolder Contractors, 

Inc., the low bidder with a bid price of $3,762,918.98. The project spans two construction seasons from 2010-2011. 

At the close of the first construction season Carlisle Avenue between the Briarwood Nature Area and Deerfield Road, is 

substantially complete. Though the project timing was slightly impacted by a labor union strike, and removal of large 

quantities of unsuitable sub-grade material, the Village and the contractor were able to meet a revised completion date of 

November 15, 2010. The work that was completed during the first construction season included more than 3,500 linear 

feet of newly constructed pavement, 600 linear feet of new 5’ wide sidewalk, 2,000 linear feet of storm sewer, 5,000 

linear feet of water main, a new lighting system along Carlisle Avenue, and one storm sewer collection and filtration unit. 

The nature of infrastructure reconstruction projects often consist of work items, or exact quantities, that are not easily 

identified during the design process. Unforeseen conditions often require additional quantities for work items to be 

performed or may require the engineer to request agreed unit prices for work items that are not part of the original 

contract. The Carlisle Avenue and Carriage Way Infrastructure project is not an exception. The condition of existing 

utilities just outside of the project limits and worse than expected soil conditions will have an overall impact on the 

budget for the project, causing the project as a whole to exceed the awarded amount by nearly 11%. 

At the close of the 2010 construction season staff and the contractor met to review all completed work items to determine 

the remaining budget for the next phase, Carriage Way between the Briarwood Nature Area and Bent Creek Ridge. As a 

result of our discussions, we have determined that it is not possible for the project to be completed within the contract 

amount if removal and replacement of unsuitable sub-grade material is required as expected, based on the experience 

with Carlisle. Therefore, staff has estimated the amount of additional work that will be required to complete the project 

and recommends increasing the contract by $400,000. 

The Director of Public Works and Engineering recommends that the Mayor and Board of Trustees authorize the 

additional expenditure to complete the remainder of the Carlisle Avenue and Carriage Way Infrastructure Rehabilitation 

Project, increasing the total contract amount from the base bid of $3,762,918.98 to $4,162,918.98. 


None 


Action Taken: __________________________________________


Subject: Resolution for 2011 MFT Street Rehabilitation Project 

Action Requested: Adoption of Resolution ($494,000) 

Originated By: Department of Public Works and Engineering 




This resolution appropriates and authorizes maintenance expenditures for the 2011 Street Rehabilitation 

Project. Streets to be rehabilitated are as follows: 

The scope of work includes pavement grinding and resurfacing, pavement patching, curb and gutter removal 

and replacement, sidewalk removal and replacement, adjustment of structures and parkway restoration. The 

Department plans to bid the Chestnut Street, Somerset Avenue, Kenmore Avenue, and the Mitchell Park 

parking lot restoration as alternates, which will be completed if favorable bids are received. 

The Director of Public Works and Engineering is requesting the Village Manager to sign the MFT Resolution 

for the 2011 Street Rehabilitation Project. 


Resolution in the amount of $494,000 

Street Name From To 

� Hazel Avenue Wilmot Road Chestnut Street 

� Chestnut Street Hazel Avenue Greenwood Avenue 

� Somerset Avenue Prairie Avenue Broadmoor Place 

� Kenmore Avenue Laurel Avenue Rosewood Avenue 


Action Taken: ______________________________________________

Resolution for Improvement by 

Municipality Under the Illinois 

Highway Code 

BE IT RESOLVED, by the President and Board of Trustees of the 

Council or President and Board of Trustees 

Village of Deerfield Illinois 

City, Town or Village 

that the following described street(s) be improved under the Illinois Highway Code: 

Name of Thoroughfare Route From To 

Hazel Avenue Wilmot Road Chestnut Street 

Chestnut Street Hazel Avenue Greenwood Avenue 

Somerset Avenue Prairie Avenue Broadmoor Place 

Kenmore Avenue Laurel Avenue Rosewood Avenue 

BE IT FURTHER RESOLVED, 

1. That the proposed improvement shall consist of Pavement patching, curb and gutter removal and replacement, 

sidewalk removal and replacement, bituminous resurfacing, R/R and adjustment of structures, and parkway 

restoration. 

and be designated as Section 11-00092-00-RS 

and shall be constructed wide 

2. That there is hereby appropriated the (additional Yes No) sum of Four hundred ninety four thousand dollars 

and 00/100 Dollars ( $494,000.00 ) for the 

improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 

3. That work shall be done by Contract ; and, 

Specify Contract or Day Labor 

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the 

district office of the Department of Transportation. 

Approved I, Kent S. Street Clerk in and for the 

Date 

Village of Deerfield 

City, Town or Village 

County of Lake and Cook , hereby certify the 

foregoing to be a true, perfect and complete copy of a resolution adopted 

by the President and Board of Trustees 

Council or President and Board of Trustees 

Department of Transportation at a meeting on February 7, 2011 

Date 

IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 

Regional Engineer 

7th day of February 2011 

(SEAL) 

City, Town, or Village Clerk



Subject: Approval of Wastewater Reclamation Facility Improvement Project Change Order No. 1 

Action Requested: Authorize Change Order No. 1 (Electric Service Entrance Allowance) $19,093 

Originated By: Director of Public Works and Engineering 



The Wastewater Reclamation Facility (WRF) has substantial electrical requirements and is currently served by a large 

480 volt transformer. These facilities are on the east side of the property and are in conflict with the new aeration tank. 

Commonwealth Edison (ComEd) has designed a new transformer and feed for the proposed improvements. Their 

preliminary construction cost estimate was $30,000. An allowance for this work was included in the contract 

specifications. The ComEd information was refined and updated in mid 2010 with a revised construction cost of $43,500. 

That revised cost was not reflected in the final contract documents and is the prices for this necessary work that must be 

performed by ComEd. 

JJ Henderson, ComEd, Strand Associates and Village personnel have conducted on site meetings to locate underground 

electric facilities and evaluate the actual impacts of construction. It has been determined that additional facilities will 

need to be moved to protect them from damage. The existing primary conductors to the transformer in the public works 

storage yard will be compromised by the over dig for the aeration basin construction. These conductors have to be 

relocated or that transformer has to be fed from an alternative direction. The preferred and less expensive alternative is to 

re-feed the transformer from the new nearby sectionalizer ($5,593.14) to be installed for the WRF project. 

ComEd has submitted their full documentation to the Village for review and approval. This includes the Electric 

Facilities Service Agreement with an Installation Charge of $49,093.14. This includes both the WRF work and the 

recently identified storage yard transformer feed. This payment will be made by the contractor after authorization from 

the Village. The contractor’s allowance for the work was $30,000. We request authorization to increase this allowance 

for payment to ComEd by the amount of $19,093.14. 

Strand Associates has reviewed all the materials and prices submitted and found them to be reasonable and 

accurate. 

The Director of Public Works and Engineering recommends that the Mayor and Board of Trustees authorize the increase 

in the Electric Service Entrance Allowance, increasing the total contract amount from the base bid of $29,450,000 to 

$29,469,093.14. 


Letter from Strand Recommending Approval of Change Order #1 


Action Taken: __________________________________________

02.07.2011 - Village of Deerfield

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