International Total Occupancy Cost Code - IPD

Heading D Data Definition
Visit www.ipd.com/occupiers
3 Cost definitions
D6 Reprographics Annual costs of all reprographic and printing equipment and related multi-functional devices either as
leased or expressed as annualised purchase costs (written off over three years).
+
–
Includes: equipment maintenance and service call outs, together with the cost of any dedicated staff
and servicing.
Excludes: costs of consumables (including paper), although users may wish to record these separately
as an on-demand cost.
May be subdivided into sub-categories: D6a) central reprographics and D6b) distributed reprographics.
D7 Disaster recovery Annual cost of providing and maintaining alternative premises and related equipment for the relocation of
staff and business operations in the event of a disaster to the main premises.
–
Excludes: cost of IT disaster recovery and other non-occupancy-based costs. Capital costs should be
written off over 3, 5, 7 or 10 years depending on the type of expenditure.
Care should be taken to avoid duplication with other items.
D8 Transport Annual cost of transport arrangements both on and off site.
+
–
Includes: costs of bus schemes and public transport subsidy for staff travel. Includes all executive
chauffeur services, staff costs and vehicle costs and maintenance. Capital costs should be written off
over three years.
Excludes: cost of vehicles provided for the exclusive personal use of members of staff.
D9 Archiving Annual cost of archiving and storage of records both on and off site.
+
–
Includes: both internal and outsourced archiving costs, costs of running buildings for archiving purposes
(where these are either off-site or on-site in self-contained and identifiable buildings), archiving systems,
dedicated labour and retrieval of records.
Capital costs should be written off over 3, 5, 7 or 10 years depending on the type of expenditure.
Excludes: occupancy costs associated with stores not used for archiving (for example, furniture
storage), which should be recorded separately as for any other type of building. The equipment costs of
office and other filing systems should be included under Category B2. The labour costs of managing
such systems are not recorded as occupancy costs.
May be subdivided into sub-categories: D9a) on-site costs and D9b) off-site costs.
13