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120 I Delence Works Procedure, 2007 (t) Works to be Sanctioned by MoD & Service HQ. The Board Proceedings shall be checked at Comd. HQ and approved at Service HQ level" (ii) Works to be Sanctioned at Comd HQ level. The Board(Proceedings) to be submitted to Area HQ/Corps HQ/equivalent HQ of Navy & Air Force and approved by GOC-in-C and equivalent ranks in other services. (c) The approval of these Boards(Proceedings) is required to be communicated to engineer authorities within a period of 45 days of its subrnission after settling any observations thereof. Respective engineer authorities namely CE Zones will, accordingly, submit the AEs wrthin four weeks of receipt of approved Board Proceedings from respective CFAs. (d) The requisite directions/guidelines to various lower HQs will be issued by Service HQs/Comd HQs in consonance with time frame and procedures laid down in this para. @ In case of new works projects, the cost of which may require approval of the Government, the Service HQs will convene and approve such Board Proceedings. In case of works requiring Cabinet approval, after approval of the Government on the basis of a Statement of Case as per parc 22 above, a Detailed Project Report (DPR) will be prepared and submitted to the Government for consideration and approval. If it is proposed to engage an outside consultanry agency for preparation of such DPRs, then prior approval of the Governrnent is to be taken in this regard. Whenever any such outside consultancy agency is engaged for this pu{pose, the broad parameters of scales of accommodation and specifications (vide Paras 12 and 13 above) as applicable to Defence works should be clarified to them as guidelines in advance. Should there be any serious departure from the approved scales and/or Drlrnce Workr Procedure, 2007 specifications in the DPR finallY bc specifically brought to the Flnancial Authority for approving the ne proposed as Special Works as per provisions of Para 6 (b) & (c) above and Notes there under. X. ACCEPTANCE OF NECESSITY @| Acceptance of necessity at the lower level is basedii rough estimates, however, at the Ministry level, it must be based on a detailed AE. Il after careful consideration of the new wgrks proposal as explained in the Statement of Case and the Board Proceedings, it is decided to carry out the proposed works services, then formal orders will be issued by the Competent Financial Authority accepting the necessity of the proposed works and ordiring the preparation of Approximate Estimates' The cFAwili also ascertain that funds will be made available at the appropriate time for carrying out the works before passing such orders. @ Powers of the CFA at various levels for accepting the ffissity and according Administrative Approval for various types of works with or without financial concurrence are indicated in APPendix 'D'. W If it is proposed to engage any outside cons,fficy agency for carrying out any part of the proposed works services at the planning and/or execution stages' either for technical reasons or for compressing the time-frame of the works then the cost estimate for such consultancy should be indicated by the engineers and accepted by the CEA while according Administrative Appioval to the proposal. Further, in a specific case where in ihe opinion of the Chief Engineer concerned' a proper technicai or cost appreciation of a works project or its timely implementation requires certain preliminary activities lik-e site surveys, soil investigations, enabling works,
I 221 Defence Works procedure, 2007 preparation of basic designs or estimates etc. and/or Ddence Works procedure, 2007 engaging an outside consultancy agenq, then a .Go_Ahead, then a- specific approval of the Government should be sanction of an amount not exceeding i% of tne ,*gf, .or, estimate will be taken for such aciivities r.o- ur, ?fficer of the level of Goc-in-c or equivalent or above with concurrence of the Integrated Fina:cial Adviser concerned. sugh- lloposals for'Go-Ahead' sanction should be submitted to Ministry of Defence/Defence (Finance) in case oi *ort, proposals for which administrative approval would have to be accordg.d by GovernmentiCabinei. A copy of such a 'Go-Ahead' sanction wil be sent to the cDA concerned. , .@ In case of new works proposals requiring administrative.epproval of a cEA of the'level of i'ervice tteaoquarters/Government, such proposals may be submitted to the crA. along with both Board rro."Loing, and Approximate Estimatei for obtaining Acceptur,." or Necessity and Administrative Approvar at the same time. XI. APPROXIMATE ESTIMATES ^ _ l2E (a) Ihg engineer aurhoriries will prepare the Approximate Estimates in the prescribed' proior-u (Appendix 'E) as per the lines indicateo in tt " ffiou"o statement of case and/or Board proceedingsorR.bmice and domestic accommodation requirementr for the MES constructional staff,. consultancy .-hurg.r, if any, n.r"rrury external services and other rrquir.*.nts of technical nature will be included in the Approximate Estimates, even-ir no specific recommendation of the Board of officers is e*1sting. .Q) Nr provision will be made in the estimates for special tools and plants since a central provision is made f:l tl,jr pu{pose under Sub Head p (u) of Minor UeaO 111-works to cater for- special toors 'uno prunir for alr projects. Nevertheless, if fbr special technical reasons any special.tool or prant is require'd for any works project and cannot be met out of the above mentionid budgei piouirion, t23 I taken for inclusion of the estimated cost thereof with due rccommendation of the Director General of Works. . (c) contingencies wilr be provided at 3vo of the ostimates. Establishment charges will not be included for MoD establishment works buiwill be included for deposit wrlrks. Establishment charges, if any, may be included in the estimates after tecotding reasons therefore in each cuse, but will not exceed 2 vo-of the estimates. In addition, consultancy charges, not exceeding 3Vo may be included ln the estimates. Any additionar expenditure on consurtancy wlll require the approval of concirned CFA. ... .(d) No special items of works or superior specifications will be included without specific upptouul of the competent Itinancial Authority. variitions in'specifications from those lncluded in approved plinth area rates, but considered cssential t.o_ suit peculiar local conditions due to technical rcasons will be highlighted. (e) Permissible rolerance limit of ITVo beyond Administrative Approval amount as per para z (h) above und s.avings achieved on conclusion of contracts *ilt ,rot bc utilized either to enhance the scope of the work or to enrich the specifications afterwards. (f) Approximate Estimates (as also rough cost at the lcg,eptance of necessiry stage) wili be pr.pur"i by Engineer officers competent to oo-so as per guidelines"laid"down hy the Director General of works. checks of such fpproximate Estimates will be made by the ,r""i-high". lingineer Authority as per directives laid down from time to time. (g) In case of worrc scheduled to be completed within two years, no escalation, except statutory increases, will be ulkrwed in the contracts foi execution of such works. Approximate Estimates for such works will ue frefareo ttccordingly.
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