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Special Collections in ARL Libraries March 2009 8. Special collections description is increasingly open to interaction with the community of users. Archivists and librarians should encourage and take advantage of these interactions in order to promote access. Such interactions include mounting and using catalogs within social networking environments, and using and developing tools that allow researchers to contribute to the documented knowledge about a collection. 9. Special exhibitions are important tools for promoting access, and should be accompanied by online digital versions, to be maintained after the physical exhibit is over. 10. Large-scale digitization is an important option in the tool kit of special collections departments. Repositories should work with large-scale digitization vendors and partners to help negotiate and develop appropriate agreements for digitizing special collections. These arrangements should be broadly shared with the community as they occur. 11. Repositories must also ensure that commercial partners respect and maintain basic rights over digital content. 12. The Working Group recommends that ARL encourage and contribute to the RBMS development of a set of guidelines on issues relating to the mass digitization of special collections similar to the negotiation checklist developed for mass digitization of general collections. III. The Challenge of Born-Digital Collections 13. New definitions need to be created for determining the scope of digital special collections, so that stakeholders can understand the nature of special collections professionals’ responsibilities. These include a responsibility for harvesting and preserving endangered web sites, wikis and other dynamic information resources. 14. There is also a pressing need for training programs that will help administrators as well as special collections professionals to understand their responsibilities in this environment. Digital awareness is a responsibility that library managements need to address most especially in dealing with special collections. 15. Digitization makes visible materials that may be “public” but not broadly shared, such as legal records, which remain “practically obscure” in paper form thus providing some measure of privacy protection. With digitization, the access/privacy balance is shifted and can result in unintended consequences that may raise liability concerns for the institution. Institutions may end up facing requests to redact or take down content that has been put online. There is a need for those in charge of special collections to understand and have ready access to a clear institutional policy and procedure for responding to such requests, which ensures actions are taken in light of the most current legal decision in this field. 16. The imperative to collaborate becomes far more apparent in the digital environment. Special collections librarians and archivists should both welcome and seek out collaborations, with museums and galleries, with scholars creating electronic databases, with lawyers, with information technologists, and with the creators and Page 34 www.arl.org/bm~doc/scwg-report.pdf
Special Collections in ARL Libraries March 2009 custodians of digital repositories (who will not necessarily be the libraries themselves, as the needs for electronic preservation diversify and grow). 17. There is an ongoing need for case studies that can illustrate possible approaches to early intervention with digital records creators, institutional collaborations, and partnerships with information technology specialists. www.arl.org/bm~doc/scwg-report.pdf Page 35
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Meeting of the CARL Committee on Sc
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For the matter of print preservatio
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as the first step in developing a s
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Minutes of the CARL Scholarly Commu
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DART Europe (ETDs partnership betwe
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Document 3 strategic interest in op
Page 15 and 16: Document 3 memberships have one vot
Page 17 and 18: (ICM) Document 3 Partners Ligue des
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Page 21 and 22: Document 6 Outline - Synergies Busi
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Page 33 and 34: Special Collections in ARL Librarie
Page 35 and 36: Contents Special Collections in ARL
Page 37 and 38: Preface Special Collections in ARL
Page 39: ARL Working Group on Special Collec
Page 47: Recommendations: Special Collection
Page 61: Special Collections in ARL Librarie
Page 65: Appendices Recommendations I. Colle
Page 69 and 70: identify and acquire culturally sig
Page 71 and 72: Collaborative Print Repositories: A
Page 73 and 74: willingness to consider the goals o
Page 75 and 76: OCUL digital collection development
Page 77 and 78: might happen. There are still many
Page 79 and 80: Document 10 2010 Open Access Engage
Page 81 and 82: CARL Brief for Open Access Engageme
Page 83 and 84: scholarship through hybrid scholarl
Page 85 and 86: and a vital service, and (3) publis
Page 87 and 88: importance of experimenting with mo
Page 89 and 90: At its January 2010 meeting, the Si
Page 91 and 92: Recommendation: The Canadian Associ
Page 93 and 94: Meetings (resulting from letters) M
Page 95 and 96: In attendance: SCHOLARLY JOURNALS S
Page 97 and 98: context of world trends towards ope
Page 99 and 100: 2010 Congress in Montreal CARL Spon
Page 101 and 102: and determine whether it could be t
Page 103 and 104: Total 2010 budget of Scholarly Comm
Page 105 and 106: December 2009 Questionnaire RE: Int
Page 107 and 108: Concordia Librarians staffed welcom
Page 109 and 110: generally better Tuesday to Thursda
Page 111 and 112: UWO Western Libraries at The Univer
Page 113 and 114: A Review of Emerging Models in Cana
Page 115 and 116: Toronto, and University of Calgary.
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Case Studies The remainder of this
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The journals single revenue source
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want to be “Main Sponsors”. •
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improving access to research result
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• Provide the server space to hos
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processing with respect to both eBo
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criticized for failing to exploit t
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Funding for the Press comes from bl
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experience dealing with the epub/xm
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Working with Kirtas Technologies, t
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collection. Contributors are encour
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The content is updated daily. Once
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References Antonius, Daniel and Ada
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Appendix 1: More examples of journa
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services are available to the McMas
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University of Western Ontario Libra
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