County Invoice Process - Ohio Department of Job and Family ...

Madison County Department of Job and Family Services
Time frame Child Care Provider Invoice Submission
to CDJFS
Invoice submission is expected to be provided on a bi-monthly basis, for the weeks preceding the invoice submission deadline. A
billing schedule is given to all providers detailing invoice submission deadlines and roster issuance dates. For example: December
2010 service month: invoice submission deadline dates are 12/17/10 & 12/31/10. An invoice approval date will be uploaded to
CCIDS the week of 1/10/11, with a roster issuance date uploaded to CCIDS by 1/14/11.
Time frame for Entering Invoice data into CCIDS
Invoice data is (currently) entered into a local data base on a daily basis. Approved invoices are uploaded to CCIDS once per month
(for the previous service month(s)) based on the billing schedule mentioned above. A payment issuance date for all approved invoices
is uploaded to CCIDS once per month (on average by the 3 rd Friday of each month).
Process for CDJFS Inaccurate Invoice
Submissions Received from Provider
If the county determines the invoice is not correct, the child care provider will be contacted to correct, or it will be returned for
correction.
If the invoice is more than sixty days from the date of services, it will not be submitted for payment.
Additional notes (optional)
Invoice processing will change when Madison county converts to the EA & CP systems.
If you have any questions or issues with invoice, please contact Lori Dodge-Dorsey at dodgel@odjfs.state.oh.us
For questions regarding County Department of Job and Family Services Invoicing process, please contact identified county
http://jfs.ohio.gov/county/county-short-phone-list.pdf.