County Invoice Process - Ohio Department of Job and Family ...

Pickaway County Department of Job and Family Services
Time frame Child Care Provider Invoice Submission
to CDJFS
In Pickaway County invoice submission is expected to be provided on a monthly basis. It is expected to be received by Pickaway County JFS no
later than 10 days following the last day of each billing period.
Time frame for Entering Invoice data into CCIDS
Pickaway county will provide payment information through the appropriate means no later than the end of the month Pickaway County receives
the invoice.
Process for CDJFS Inaccurate Invoice
Submissions Received from Provider
If Pickaway county determines the invoice is inaccurate, a phone call is made to the provider regarding the inaccuracy. Depending on the nature
of the inaccurate invoice, the following might occur: the invoice might be returned to the provider (example: for signatures or initials), the
provider might come into the office (example: for signatures or initials), or Pickaway county might make the necessary corrections and notify the
provider (example: change in child’s age (Infant to Toddler rate etc.), incorrect rate, miscalculation of hours).
COMMUNICATION IS FOREMOST BETWEEN INVOICE PROCESSOR AND CHILD CARE ELIGIBILITY SPECIALIST.
Additional notes (optional)
**Every provider is thoroughly trained, one on one, by our invoicing specialist in Pickaway County’s invoicing process.
Included in the training, the following are provided: conversion chart, reimbursement calendar, and invoices. Each provider is told to contact our
invoicing specialist with questions.
For questions regarding County Department of Job and Family Services Invoicing process, please contact identified county
http://jfs.ohio.gov/county/county-short-phone-list.pdf.