Untitled - UF-Facilities Planning & Construction - University of Florida

University of Florida BIM Guidelines and Standards 

1 TABLE OF CONTENTS 

1. BIM Execution Plan 

1.1. Processes .............................................................................................................................................................. 3 

1.2. Addendum to UF Contracts ................................................................................................................................ 4 

1.3. Methodology ........................................................................................................................................................ 4 

1.4. Project Overview / General Information ........................................................................................................... 4 

1.5. Project Collaboration Team ................................................................................................................................ 5 

1.6. Roles and Responsibilities ........................................................................................................................................ 5 

1.7. Project Goals ........................................................................................................................................................ 8 

1.7.1. Collaboration Meetings ............................................................................................................................................. 9 

1.7.2. Project Specific Sustainability Goals ....................................................................................................................... 9 

1.8. BIM Software and Information Exchange ...................................................................................................... 10 

1.8.1. Design Tools ............................................................................................................................................................. 10 

1.8.2. Information Exchange ............................................................................................................................................. 10 

1.9. Modeling Plan.................................................................................................................................................... 11 

1.9.1. General Directives .................................................................................................................................................... 11 

1.9.2. Model Management ................................................................................................................................................. 11 

1.9.3. Modeling Plan by Project Phase ............................................................................................................................ 14 

1.9.4. Analysis Model(s) Protocols ...................................................................................... Error! Bookmark not defined. 

1.10. Owners BIM Integration Requirements ................................................................ Error! Bookmark not defined. 

1.10.1. General Directives ....................................................................................................... Error! Bookmark not defined. 

1.10.2. Owners BIM Template Files and Revit Project Standards for Design Team’s Use ........ Error! Bookmark not 

defined. 

1.11. Coordination Guidelines ................................................................................................................................... 17 

1.11.1. General ....................................................................................................................................................................... 17 

1.11.2. File Format Compatibility ...................................................................................................................................... 17 

1.11.3. Constructability Reviews........................................................................................................................................ 17 

2. Project Close Out ..................................................................................................................................................... 18 

3. Appendix .................................................................................................................................................................... 20 

BIM Execution Plan- UF Minor Projects Template UF-000 2 of 20 pages


1. BIM Execution Plan 

1.1. Processes 



1.2. Addendum to UF Contracts 

This Guide is incorporated by reference into the UF minor projects annual contracts consisting of the 

Agreement between Owner and Professional and Agreement for Construction Management Services. 

1.2.1. Agreement Between Owner and Professional for Minor Projects Continuing 

Professional Services 

(Reference “Exhibit A” 2.1.3 / 2.8.17 UF contract for specific language) 

1.2.2. Agreement for Construction Management Services 

1.3. Methodology 

(Reference “Exhibit A” 8.9 UF contract for specific language) 

University of Florida Minor projects encompass a wide range of scale and complexity, with total 

construction costs up to $2 million. Such variation necessitates a flexible approach to the process of BIM 

execution for minor projects. The document body of the annual contracts is relatively fixed, therefore 

language within the project specific contract exhibits, and accompanying BIM Execution Plan shall provide 

the necessary guidance for each project. This BIM Execution Plan template shall be tailored project specific 

and authored by the owner’s PM, Design team, and CM team representatives. Each UF division utilizing 

the minor projects annual contract, (Housing/IFAS/PPD/FPC) will determine the extent of BIM 

execution for individual projects within their respective areas. The scope of this BIM execution plan is 

intended to include new construction, renovation, remodeling, and building utility type projects. 

Relative to BIM model level of development protocols, it is recognized that design firms may have existing 

measures in place that efficiently utilize one or the other within its internal workflows. 

AIA E202 BIM Protocol 

UF LOD Table (.xls) 

1.4. Project Overview / General Information 

Project Name: Albert W Gator Building, UF-000 

Project Address: UF Main Campus 

Brief Project Description 



1.5. Project Collaboration Team 

Name: Insert PM here 

Role / Title: Owner - Project Manager 

Company: University of Florida 

E-Mail: xxxx@ufl.edu 

Phone: (352) 273-nnnn 

Name: Insert here 

Role / Title: Design Team BIM Manager 

Company: Architects 

E-Mail: name@architects.com 

Phone: (nnn) nnn-nnnn 

Name: Insert here 

Role / Title: Construction BIM Manager 

Company: Building Contractor 

E-Mail: name@buildingcontractor.com 

Phone: (nnn) nnn-nnnn 

1.6. Roles and Responsibilities 

Design Team BIM Manager 

(Insert name here) 

Individual assigned by the Design Team to serve as the main point of contact between the Design 

Team, the Construction Team, and UF for all BIM related issues. This individual shall have sufficient 

BIM experience required for the size and complexity of the project and shall have relevant proficiency 

in the BIM authoring and coordination software. Responsibilities include the following: 

1. Responsible for the overall development and delivery of the Building Information Model. 

2. Monitors compliance with the BIM Execution Plan and related BIM Level of Detail (LOD) 

Matrix. 

3. Responsible for the development, coordination, publication, and verification that all Building 

Information Model configurations are in place as required for the integration of the design phase 

and construction phase model information, elements, etc. 

4. Coordinates the file management procedures and protocols for the BIM Model. 

5. Responsible for the coordination and set-up of shared file servers to be utilized for the Building 

Information Model, including related access, permissions, protocols, etc. 

6. Prepares, assembles, and facilitates the use of the Building Information Model for design meetings, 

coordination meetings, and BIM deliverables. 



7. Assumes responsibility for the proper classification of all spaces, equipment, and components 

within the Building Information Model (in accordance with UF protocols and downstream use for 

UF Facility Management). 

8. Schedules, coordinates, and facilitates BIM technical meetings between the Design-Build Team and 

all design disciplines. 

9. Coordinates and facilitates the clash detection and coordination efforts among all design 

disciplines. 

10. Determines the project BIM geo-reference point(s), and ensures that the models from all design 

disciplines are properly referenced and coordinated with the geo-reference point(s). 

11. Primary interface between the Design-Build Team and UF for BIM data and file transfers as 

required at each design phase or otherwise necessary. 

12. Ensures that the BIM design deliverables specified and/or required by contract are provided in 

accordance with the Contract Documents. 

13. Ensures that the 2D project drawings and project specifications produced for bidding and 

construction purposes are properly derived from and adequately represent the information 

contained within the Building Information Model. 

14. Coordinates with the Construction BIM Manager to ensure that all requirements for the final BIM 

Model deliverables are achieved. 

Construction Team BIM Manager 

(Firm & Coordinator Name) 

Individual assigned to serve as the main point of contact for the Construction Team for BIM related 

issues. This individual shall have sufficient BIM experience required for the size and complexity of the 

project and shall have relevant proficiency in the BIM authoring and coordination software. 

Responsibilities include the following: 

1. Responsible for the overall development of BIM Model content and information that is developed 

from construction operations. 

2. Serves as the main point of contact for BIM related issues between the Construction Team, 

Subcontractors, Suppliers, and the Design Team, UF, and others as required. 

3. Ensures that the Construction Team has the necessary hardware, BIM authoring and analysis 

software, and adequate training to facilitate the use of the BIM Model as a tool during 

construction. 

4. Responsible for the integration and/or coordination of the construction schedule with the 

Construction BIM Model. 

5. Facilitates the use of trade models for the purpose of trade coordination and clash detection (when 

available or provided by trade contractors). 

6. Communicates requests by trade contractors for data extraction sets to the Design Team and 

ensures that these requests are fulfilled. 

7. Coordinates with the Design Team to facilitate timely updates to the Construction BIM Model for 

design changes that may occur after construction has commenced. 

8. Works with Lead Trade Fabrication Modelers as may be required for procurement and 

construction activities. 



9. Coordinates updates to the BIM Model as necessary to reflect the “as-built” or “as-constructed” 

conditions in the final As-Built BIM Model. 

Responsibilities Related to the Final As-Built BIM Model 

Design Team Responsibilities 

1. The Design Team will manage and update the Revit Model(s) through the end of the construction 

phase, incorporating all updates and/or revisions to the model(s) as necessary to reflect design 

changes initiated by ASI, RFI, Owner Changes, or coordination with existing conditions. 

2. All model updates by the Design Team shall be complete at Substantial Completion at which time 

the Revit Model(s) shall be transmitted to the Construction Team who shall be responsible for the 

construction related updates to the model(s). 

3. One (1) week prior to Final Completion, the Construction Team will transmit the Revit Model(s) 

back to the Design Team who shall then be responsible for the final preparations and delivery of 

the As-Built BIM Model to the Owner. 

Construction Team Responsibilities 

1. During the construction phase, the Construction Team will maintain “red-line” as-built drawings. 

2. At Substantial Completion, the Design Team will transmit the Revit Model(s) to the Construction 

Team who will then incorporate the following updates and/or revisions into the model(s): 

a. All updates and/or revisions to the model(s) as necessary to reflect the as-built 

information obtained from the “red-line” as-built drawings. 

b. Final updates to material/equipment data and properties where installations differ from 

the “basis of design” included in the Design Team Model(s). 

c. Incorporation or linking of certain close-out documents to the Revit Model(s) (TBD – 

examples: Submittal Information, O&M Manuals, Documentation Photos). 

3. All model updates by the Construction Team shall be complete one (1) week prior to Final 

Completion at which time the Revit Model(s) shall be transmitted back to the Design Team who 

shall be responsible for the final preparations and delivery of the As-Built BIM Model to the 

Owner. 



1.7. Project Goals 

The BIM collaboration team shall present, discuss, and agree upon project specific goals. The relevant 

project experience, team strengths, BIM competencies, and scheduling factors should be considered during 

this discussion. The team should list goals and objectives for using BIM and collaborative project 

management technologies and processes to measure the achievement of these objectives. (sample language 

in red below) 

Project Specific Goal Describe Requirements/Considerations 

Visualization 

Requirements 

Sustainability/LEED 

Documentation 

Coordination/Clash 

Detection 

The BIM Model will be utilized to convey the design to the Project Team. 

This should be of particular benefit to the client occupants, in visualizing 

and understanding the design during the early phases of the project. 

When applicable, the design team will capture BIM model associated 

sustainability/LEED documentation in designated drawing sheets 

The Design-Build Team will utilize AutoDesk Revit Architecture, Revit 

Structure, Revit MEP, and Navisworks Manage to coordinate design 

disciplines and perform clash detection analyses within the BIM Model. 

Learning Experience It is expected that the technical skills, efficiency, and familiarity of team 

members and their respective firms with various BIM processes will be 

improved over the course of the project. 

O&M Integration Primary UF goal. Where Revit models of fixtures/equipment of sufficient 

quality and accuracy are available from the manufacturer, they should be 

utilized in the project model. There is also an option to embed links (i.e. 

URL’s) from major fixtures/equipment within the As-Built BIM Model to 

file folders containing project-specific information such as submittals, shop 

drawings, O&M’s, etc. The delivery method for this information will be 

coordinated with UF. 

Facilitate Cost 

Estimating 

Subcontractor Use 

(Bidding, Understanding, 

Fabrication) 

Various components of the CM cost estimating effort may be derived 

directly from the BIM Model. Also, the BIM Model may be utilized for 

verification of manual take-off quantities. 

AE/MEP design models maybe used as basis for sub-contractors 3D shop 

drawings. The CM BIM manager will coordinate export of Revit for use by 

subs when applicable. 



1.7.1. Collaboration Meetings 

There will be different types of Collaboration meetings needed for the project, including general 

progress meetings, design coordination meetings, etc. In the space below, list the types of meetings 

necessary for the project, meeting host(s), required attendees, and required technology. (Sample text in 

red below) 

Meeting Type Host Required Attendees Required 

Technology 

Design Meetings 

Architect / Design Team Revit Architecture, 

BIM Model 

Design 

Revit Structure, Revit 

Progress/Coordination Disciplines 

MEP, Projector, 

Laptop PC 

Design Presentations Owner / User Owner, Design Team, Revit Architecture, 

BIM Model Presentations to Group 

CM, Team, User Group Revit Structure, Revit 

Project Team 

MEP, Projector, 

Laptop PC 

Design Team Coordination Architect / Design Team Revit Architecture, 

BIM Model 

Design 

Revit Structure, Revit 

Coordination/Clash Detection Disciplines 

MEP, Navisworks, 

Projector, Laptop PC 

CM Team Coordination Construction CM Team, 

Navisworks, 

BIM Model 

Manager 

Subcontractors, Owner, Projector, Laptop PC 

Coordination/Clash Detection 

Design Team 

CM As-Built Coordination Architect / CM Team, 

Revit Architecture, 

As-Built BIM Model 

Construction Subcontractors, Owner, Revit Structure, Revit 

Progress/Coordination Manager 

Design Team 

MEP, Navisworks, 

Projector, Laptop PC 

1.7.1.1. Project Specific Sustainability Goals and LEED Certification Documentation 

The project may have certain LEED EB requirements. UF project manager shall notify project 

team of any requirements. 

1.7.1.2. Sustainable Design Tools and Execution 

When the scale of the project is applicable, the Design Team may employ a variety of BIM software for 

sustainable design including the ones identified in the analysis Model Matrix. The model analysis done 

in BIM sustainability software such as, but not limited to, Autodesk® Ecotect®, 3ds Max Design, Revit 

MEP, and IES may be utilized to analyze the design model for potential issues that may improve, 

correct, or optimize the design models of various design disciplines. 



1.8. BIM Software and Information Exchange 

1.8.1. Design Tools 

The professional shall develop the design at each stage using building information modeling 

(BIM) software and related technologies – specifically, the 2011 or later versions of Autodesk 

"Revit Architecture" for Architectural content, Autodesk "Revit Structure" for structural 

content, and Autodesk "Revit MEP" for Mechanical, Electrical, Plumbing, Fire Protection, and 

Telecom/Technology content. 

1.8.2. Information Exchange 

1.8.2.1. Collaboration Tools 

For general project correspondence and milestone/phase BIM deliverables, the team will use 

the UF SharePoint platform as a means of sharing and storing information. During the design 

phase, BIM-related files utilized by the design team will be shared through the FTP site of the 

lead Architect. During the construction phase, BIM-related files may be shared utilizing either 

the Construction Managers FTP site or the UF SharePoint FTP site. 

1.8.2.2. Version Control 

In recent years, BIM software platforms have incorporated substantial changes and/or 

advancements in their programs, technologies, capabilities, features, interoperability, etc. 

through annual software upgrades. 

It shall be the Design Team BIM Manager’s responsibility to monitor and regulate software 

version updating if required during the course of the Project. It is understood that a number 

of the software tools utilized in this BIM Execution Plan are not backwards compatible and 

must be carefully synchronized. Since the majority of the BIM software platforms utilized 

on this project do not contain backward capabilities, the entire Project Team will need to 

evaluate the advantages and disadvantages of performing software upgrades during the 

design phase, and reach an agreement on whether or not to proceed with such upgrades 

if/when they may become available. 

1.8.2.3. Agreements 

1.8.2.3.1. Electronic File Transfer Agreement (EFTA), Access Rights 

This language shall be discussed and agreed upon by the team. It is recognized that various 

firms may have corporately executed EFTA protocols that will have to be addressed. Typically, 

the Construction Manager, will sign and return to the Architect of record an Electronic File 

Transfer Agreement (EFTA) relative to BIM Files utilized by Contractor, Subcontractors or 



1.9. Modeling Plan 

Other Third Party Recipients. The executed EFTA will constitute an agreement between 

Architect and the Construction Manager and any of the CM’s Subcontractors and/or Subsubcontractors 

granted access to the Model files. 

1.8.2.3.2. Intellectual Property Rights 

The Model Files are considered the intellectual property of the Model authors. Sharing of the 

Models does not affect the Model author’s copyright or intellectual property rights in any way. 

1.8.2.3.3. Owner’s Use of Models 

The Owner will have unlimited use of the Design Models produced for the Project. The 

Owner acknowledges that the Design Models are an Instrument of the Designer’s Service and 

that the Designer does not represent or guarantee that the Models will be useful to the Owner 

for any purposes beyond those uses that they were authored for. 

1.9.1. General Directives 

Advanced planning around which models will be required during the different phases of the 

project, the responsible party(s) for model update and distribution, and predetermination of 

model content and format will help the project run more efficiently and cost-effectively during 

every phase. 

1.9.2. Model Management 

Unless otherwise agreed upon in this BIM Execution Plan, the Project Architect of Record 

shall be established as the lead party responsible for managing the design model, and shall 

facilitate the establishment of initial protocols relating to model management. Subsequently, 

the model manager from each design discipline may have specific responsibilities as deemed 

necessary and agreed upon by the project team. 

1.9.2.1. Model Creation Strategies 

Each party - such as the Owner, Architect, Contractor, or Sub-Consultants that are responsible 

for contributing or receiving modeling content will be required to assign a model manager to 

the project. Each respective model manager shall help coordinate and attend all such meetings 

related to the BIM Execution Plan. As the project progresses into the construction phase, 

various responsibilities for Model management may be assigned to the Construction Manager as 

agreed upon in this BIM Execution Plan. The final As-Built Deliverable will be turned over to 

Owner’s Project Manager. 

1.9.2.2. Techniques and Protocols 



1.9.2.2.1. File Naming Conventions 

All Project central files and model files shall have a consistent naming convention as 

established by the principle design firm for discipline specific model coordination. The Design 

Team BIM Manager shall coordinate this activity with all sub-consultants and design 

disciplines. (The naming convention as illustrated below is for example and is not a specific 

requirement. The lead design team BIM model manager shall establish for project) 

File Type Naming Convention Discipline Authoring Software 

Revit Project File 

(.rvt) 

01SD_091511_UF000_ARCH Architectural Revit Architecture 2011 


(.rvt) 


(.rvt) 


(.rvt) 


(.rvt) 

Navisworks File 

(.nwd) 

01SD_091511_UF000_STRUCT Structural Revit Structure 2011 

01SD_091511_UF000_MEPT Mechanical, Electrical, 

Plumbing and 

Telecommunications 

Revit MEP 2011 

01SD_091511_UF000_CONST Construction Manager Revit Architecture 2011 

01SD_091511_UF000_COORD All Design Disciplines Revit Architecture 2011 

Revit Structure 2011 

Revit MEP 2011 

01SD_091511_UF000_COORD Navisworks 

Coordination File – All 

Design Disciplines 

Navisworks Manage 2011 

1.9.2.2.2. View Naming Conventions 

Model views shall have a consistent naming convention as established by the Design Team BIM 

Manager. Consistent view naming allows for the automatic sorting of views for ease of 

identification. The protocol facilitates low maintenance of the view name as project conditions 

change throughout the Project. 

1.9.2.2.3. Sheet Sizes and Naming Conventions 

Preferred format size for Construction Drawings is 24" X 36" (Architectural "D" Size). 

Other sizes may be used if required (coordinate with UF). 

Sheet names should be descriptive of drawing content and the building discipline 

represented (i.e., A-1, P-1, and M-1 would be typical designations for Architectural, 

Plumbing, and Mechanical Drawings, respectively). 



1.9.2.2.4. Origin and Orientation 

The (0,0,0) Project Origin Coordinate will be established in the project Architectural Design 

Model. All subsequent models created for the Project will be based on this common 

coordinate. If the (0,0,0 ) project coordinate becomes compromised in any model, during any 

phase of the Project, the Architect’s Model Manager will direct the process for reestablishing 

the appropriate (0,0,0) Project Origin Coordinate. 

All of the project models will be oriented to True North. The Project Team will rotate scope 

boxes and/or plan callouts in order to represent plan drawings orthogonally on the drawing 

sheets. This shall be the normally agreed upon orientation unless deemed otherwise by the 

Architect of Record. 

1.9.2.2.5. Units and Tolerances 

The Revit Project Units and Tolerances settings affect the way that information in the model is 

displayed. It does not limit tolerances of how things are modeled. The Project will utilize the 

Revit Project Unit settings as established by the Architect’s model manager. Modifications to 

the settings should be made as necessary and agreed to by the Project Team. 

1.9.2.2.6. Grids and Levels 

Routinely, naming conventions for Grids and Levels will be established in the Architectural 

drawings unless otherwise directed by the lead Architect’s model manager. 

1.9.2.2.7. WorkSets 

Generally, the project team should always simplify, and keep Worksets to a minimum to 

facilitate efficient project team workflow. The disciplined use of Worksets will allow the 

project team to work more efficiently and will promote the collaborative BIM project delivery 

platform. The Project Team should discuss the applicability of the use of Revit tools that will 

help to ensure that all elements are assigned to their proper Worksets. (Ex: Use of the Gray 

Inactive Worksets option, Application of color filters to Worksets in the Revit View Visibility settings.) 

1.9.2.2.8. 2D CAD File Linking Protocols 

The Design Team BIM Manager shall establish protocols for 2D Cad file linking and/or 

importing, otherwise the following protocols are recommended for use by the team: 

Minimize the number of 2D CAD files linked to the model. 

2D CAD files should be audited and purged before linking. 

Set reference links from the link management menu to Overlay. 

Always link to 2D CAD files instead of importing them. 



Never explode 2D CAD files within a Revit file. 

Pin position of linked file. 

1.9.2.2.9. 3D model linking protocols 

The Design Team BIM Manager shall establish protocols for 3D Model linking, otherwise the 

following protocols are suggested for use by the team; 

Set reference links from the link management menu to Overlay. 

Create an individual Workset for each Revit Model linked into the Project. Workset 

Naming & Use Conventions (above) for additional information. 

Use the Specify Worksets option when linking 3D models. Only open the Worksets needed 

for model collaboration. 

Close Worksets: Grids and Levels, (All) Link-…, Scope Boxes, and other Worksets 

containing information not required for model collaboration. 

Use the Positioning: Auto - Origin to Origin option when linking 3D models. Pin position 

of linked file. 

1.9.2.2.10. Custom Parameter definitions 

The Design Team BIM Manager shall audit and monitor the use of custom parameters 

introduced into the model environment for consistency of naming schema and avoidance of 

duplication. Shared parameter files shall be properly organized and included when file transfers 

occur. 

1.9.2.2.11. Family creation and type Catalog file management 

Family creation shall be consistent with the Level of Development (LOD) Matrix in which the 

component is being utilized. Refer to Section 1.9.3. below for LOD by phase. 

Type catalogs shall be fully developed and properly populated with the associated data elements 

necessary for family functionality. 

1.9.3. Modeling Plan 

1.9.3.1. Modeling Plan Overview 

It is the owners (UF) understanding that with such a broad range of costs and scale for minor 

projects, multiple project types will exist requiring varying degrees of document development, 

BIM model content, and complexity of creation. Specific examples are as indicated below; 

1.9.3.1.1. New Building/Addition 

This scale typically involves a stand-alone new building or major addition having a 

construction cost under the $2,000,000 threshold for minor projects. It is the owner’s 

(UF) requirement that projects of this magnitude be fully documented in BIM in a 

manner similar to UF major projects, comprehensively utilizing the tools and 



methodologies as specified herein this BIM Execution Plan. Although UF minor 

projects presently are not required to have an approved Facility program, the design 

team will be expected to follow the SUS/UF design guidelines for space standards. To 

facilitate this process, the owner will provide a Revit template which includes the 

required space standards and coding schemas for use by the designer. Completion of 

the template will be a required deliverable at DD and 100%CD phases. 

1.9.3.1.2. Large Scale Minor 

This scale typically involves larger scale minor renovation/remodeling, or utility 

infrastructure projects having a construction cost greater than $100,000 with work 

scope including demolition and construction of architectural, structural, and MEP 

building elements. Design documents shall be developed in BIM in a manner consistent 

with the protocols as indicated in this BIM Execution Plan document. It is understood 

that routinely, renovation and remodeling projects may require substantial demolition 

plans. Architectural elements shall be modeled with demolition depicted by use of the 

Revit “Phases” functionality whenever possible. A considerable number of UF 

buildings were either originally modeled in BIM or have BIM Architectural models 

developed from the conversion of 2D CAD drawings. These will be made available by 

the owner for applicable buildings to facilitate the design effort. For buildings that do 

not have existing as-built MEP BIM models, design requiring considerable demolition 

of MEP elements such as equipment, piping, ductwork, electrical, etc., use of the Revit 

detail lines functionality is acceptable over modeling existing elements to be 

demolished. All “new” MEP (equipment, systems, piping, electrical, etc.) shall be 

modeled using the core Revit functionality for creation of those elements, be modeled 

suitable for coordination and clash detection, and conform to the agreed upon LOD 

table developed by the project team. 

1.9.3.1.3. Small Scale Minor 

This scale typically involves smaller scale minor renovation/remodeling, or utility 

infrastructure projects having a construction cost less than $100,000 with work scope 

including limited demolition and construction of architectural, structural, MEP building 

elements, and cosmetic finishes. When available, the owner’s architectural BIM models 

will be provided to facilitate the design process. For buildings that do not have existing 

as-built MEP BIM models, liberal use of the Revit detail lines functionality is acceptable 

for minor demolition and plan view documentation of architectural and MEP elements 

such as equipment, piping, ductwork, electrical, etc. All “new” MEP equipment and/or 

systems that will require turn over of operations and maintenance documentation to the 

owner shall be modeled in BIM. 

1.9.3.2. Level of Development by Project Phase 

A detailed modeling plan shall be developed for each phase of the project and shall clearly 

describe the desired model maturity and “Level of Development” (LOD) necessary for the 

various phases of project design. 



All design modeling will be performed utilizing Autodesk "Revit" software platforms 

(Architecture, Structure, MEP), versions 2011 or later. The design team shall collectively 

coordinate platform versioning for compatibility purposes during the design process. Any 

deviations shall require approval from the Owner. 

At each design phase, the model maturity shall be developed to the extent that it will 

generate the drawing document deliverables with the content, level of detail, and format as 

required by the UF Design Services & Commissioning Guide and shall be consistent with 

level of development as described by phase below. The resulting output, depicted in 

traditional two-dimensional drawing format with drawing sheets organized by discipline, 

dimensioned and detailed, shall serve as validation of the accuracy and completeness 

contained within the building information model(s). 

In general, the Design Team shall follow the UF Design Services & Commissioning Guide 

for each design phase, however, the Design Team shall not be required to create additional 

drawings, models, etc. that may be indicated in these guidelines when deemed unnecessary 

for construction purposes, or to the BIM Model. 

It is understood that not all project designs will require the same phases and durations. 

Adjustments to the model(s) level of development and phase durations will be agreed upon 

as necessary by the project team (for example; a small minor project may only require a 

50% and 100%CD review, whereas a larger scale minor project may require conceptual, 

advanced Schematic, design development, 60% CD, and 100% CD review phases). 

1.9.3.3. Area Calculations - UF Design Services Guide Requirements 

1.9.3.3.1. Purpose and Scope 

For UF minor projects resulting in new buildings, additions to existing, otherwise the 

creation of new square footage, at the end of each design phase, the Design Professional 

shall calculate the area of the project using the following method and compare this 

information to the owner’s requirements as outlined in a space summary form or Facilities 

Program template document. Area calculations may be obtained utilizing Autodesk Revit 

Software; 

1. Building Gross Square Feet: Determine the total building gross square feet by adding 

the sum of the floor areas of the building included within the outside faces of exterior 

walls for all stories, or areas that have floor surfaces. Gross area should be computed 

by measuring from the outside face of exterior walls, disregarding cornices, pilasters, 

buttresses, etc., which extend beyond the wall face. Gross area should include 

basements (except unexcavated portions), attics, garages, enclosed porches, penthouses, 

mechanical equipment floors, lobbies, mezzanines, all balconies (inside and outside) 

utilized for operational functions, and corridors, provided they are within the outside 

face lines of the building. Stairways, elevator shafts, mechanical service shafts, and 

ducts are to be counted as gross area on each floor through which the shaft passes. 

Exclude open courts and light wells, portions of upper floors eliminated by rooms or 

lobbies that rise above single floor height, and non-enclosed covered walkways. 



1.10. Coordination Guidelines 

1.10.1. General 

2. Net Assignable Square Feet: Determine the sum of room areas excluding nonassignable 

areas. Room area is defined as the net area of the room in square feet, 

measured between the inside surfaces of walls and partitions. Non-assignable areas 

include interior circulation space (including stairs), custodial areas, mechanical areas, 

structural areas, public rest rooms, exterior circulation space (including stairs), 

elevators, and telephone/data communication equipment areas. 

3. Non-Assignable Square Feet: Determine the net room area of all non-assignable spaces 

as defined in Item 2 above. 

4. Covered Walkway Gross Square Feet: Measure floor area, excluding any areas which 

were included in Building Gross Square Feet calculations. 

5. Impervious Surface Gross Square Feet: Measure impervious surfaces created as part of 

the project site plan including sidewalks, service drives, parking, plazas, etc. that are not 

covered in Paragraph 3 above. 

BIM Coordination guidelines shall be established by the Contractor for the purpose of 

supplementing the coordination process between trades and design disciplines. 

1.10.2. File Format Compatibility 

All coordination drawings shall be produced in file formats compatible with other coordination 

team members. All Construction Documents shall be generated from the BIM model(s). BIM 

Model coordination and clash detection will be performed utilizing the BIM Model and AutoDesk 

Revit/Navisworks software platforms. 

1.10.3. Constructability Reviews 

The BIM model shall be utilized for the purpose of constructability reviews. Use of the BIM 

Model for constructability review shall not be considered as in kind replacement for reviewing the 

traditional printed 2D line drawing documents but as a supplementary effort to improve the 

review process. Constructability reviews shall be accomplished as follows: 

An analysis and evaluation of the constructability of the design concepts, narratives, or drawings. 

An analysis and evaluation of the design concepts, narratives, or drawings in regard to the 

completeness of intended bid categories, conflicts or overlaps in the divisions of the work. 



An evaluation of design details affecting construction including, without limitation, unusual or 

custom materials. 

Address problems, conflicts, defects, or deficiencies in the design concepts and offer resolutions. 

1.10.4. Resolution of Interferences 

The Design Team shall participate in the coordination meetings as necessary to timely resolve 

design conflicts and/or coordination issues. Design changes made during this process shall be 

properly documented by the Contractor and Design Team and the model(s) shall be updated as 

necessary. 

1.10.5. Navisworks Requirements 

1.10.5.1. Methodology 

Navisworks files should be created at all critical coordination milestones. This record format will 

document a coordinated section of the model, either by area of the building or between specific 

critical trades. The Collision report showing all applicable collisions as either Approved or 

Resolved along with the Navisworks file shall be uploaded together to the project collaboration 

system. A text or HTML document shall also be uploaded which describes and references the 

approved coordination NWD File with respect to what has and has not been coordinated. Reports 

should be published in a standard XML, HTML, or Text format as created by Navisworks and 

agreed upon by the Project Team. 

2. Project Close Out 

1.10.5.2. Navisworks Reports 

1.10.5.2.1. Minimum Requirements 

Navisworks Reports shall include the following information at a minimum: 

Description of collision report. 

Date of collision report run. 

List of all collisions detected in the model(s), their status, and the proposed solution to resolve 

the conflicts. 

Graphical representation of the model geometry corresponding to each collision detected in the 

model(s). 

2.1. Concurrent “As-Built” Documentation 



The contractor shall submit a plan to the Owner for review, prior to the start of construction that 

outlines the process for concurrent as-built documentation. Concurrency is mandated. Methods for 

recording as-built information are left to the discretion of the Contractor. Potential options include 

traditional methods and/or periodic laser scanning of completed or partially completed primary 

systems coordinated with the sequence of construction. 

2.1.1. Documentation Methodology: 

2.1.1.1. Determination of the methodology and execution of compiling the Final As-Built BIM 

Model(s) shall depend upon the relative experience and strengths of the various team 

members and agreed upon by all respective parties in this BIM Execution Plan. Acceptable 

documentation workflows shall be as follows: 

As-built modeling will be a collaborative effort between the Architect, Design Consultants, and the 

Construction Team. During the construction process, the Design Team will incorporate changes 

triggered by requests for information (RFIs), Architect’s Supplemental Instructions, and Change 

Orders into the Architectural, Structural, and MEP design models. 

At specified periods during the construction process, the Construction Team will document in their 

copy of the Revit BIM model(s), 3D Coordinated Navisworks model(s), or on “red-line” drawings, 

all changes generated from shop drawings, coordination drawings, and field changes. Optionally, 

the completed form of the in-place construction may also be verified at these specified dates using 

laser scanning. The construction team will incorporate all changes as well as as-built model 

information differing from the basis of design included in the original construction documents 

(equipment boiler plate specifications, etc.). The finished model shall be reviewed for accuracy and 

completeness by the Design Team and Owner prior to finalization. 

Optionally, the Design Team may be contractually required to deliver the Final As-Built BIM 

Model. Subsequently, the Design Team may elect to perform all final updates to the model(s) 

based on information and markups received from the Construction Team. 

These methodologies shall be discussed and agreed upon by the project team during the initial 

stages of the BIM execution process. 

Refer to Section 1.6 of this BIM Execution Plan for responsibilities and workflows related to 

the Final As-Built BIM Model. 

2.1.2. Documentation Requirements: (For project specific requirements, see Model LOD Matrix for 

Final As-Built Model). 

Primary systems fall into two categories - Primary Architectural Systems and Primary Engineering 

Systems. 

Primary Architectural Systems include, but may not be limited to, structural framing, partition 

systems with structure, flooring systems, partition systems with bulkheads, partition systems with 



expansion control, vertical transportation systems with primary engineering systems, millwork and 

casework systems horizontal ceiling systems with window openings, bulkheads, partitions, exterior 

skin systems with window openings, structure, roof edge conditions, parapets, roof penetrations, 

and equipment locations. 

Primary Engineering Systems include, but may not be limited to, major HVAC, piping, sewerage 

and/or conduit systems, primary HVAC duct runs, primary fire protection main runs, lighting, 

fire protection and HVAC outlet locations, power and data outlets, primary electrical conduits, 

ceiling grids layouts, primary data, audio visual, security and communication distribution systems 

(cable trays, etc). 

2.2. Operations and Maintenance Documentation 

3. Appendix 

Where Revit models of fixtures/equipment of sufficient quality and accuracy are available from the 

manufacturer, they should be utilized in the project model. There is also an option to embed links (i.e. 

URL’s) from major fixtures/equipment within the As-Built BIM Model to file folders containing 

project-specific information such as submittals, shop drawings, O&M’s, etc. The delivery method for 

this information will require further discussions with UF FP&C, UF PPD, User Group, etc. to 

determine the most useful delivery method, taking into account subjects such as hardware/software 

availability to staff, staff software proficiencies, etc. which may tend to limit the accessibility of the 

documentation photos should they be embedded into the Revit Model file.

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