Grade Scales - Help Desk

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Grades User Guide How to Edit a Stored Grade There are times when it is necessary to change a historical (stored) grade. Because such a change can have a serious impact on a student's permanent record, stored grades must be changed one by one. Note: You can create a log entry to track each time you change a grade for a student. For more information, see Log Entries. 1. On the start page, search for and select the student. 2. Click Historical Grades. The Historical Grades page appears. 3. Click the grade to be changed. The Edit Stored Grade page appears. 4. Use the following table to change a student's historical grade information on the Edit Stored Grades page: Field School School year (term) Store code Hist. grade level Associated section Course number Course name Teacher name Associated grade scale Grade GPA Points Added value Percent Citizenship Description The school name appears. The school year and term appear. The store code appears. The grade level in which the student enrolled in the course appears. You can edit the grade level. The section of the course in which the student was enrolled appears. The number of the course in which the student earned the grade appears. The name of the course in which the student earned the grade appears. Enter the name of the teacher of the course section. The name of the associated grade scale appears. The letter grade originally entered for the student appears. You can edit the grade. Note: The grade does not automatically change with the percentage and vice versa. If you change one, you must manually change the other. Enter the points value that corresponds to the grade. For example, enter 4.0 for an A. Enter any added value for the grade points, such as 1 for one additional grade point. You can also use fractions of a point. Most schools do not enter added values. Enter the percent grade the student earned. Enter the citizenship grade for the term. Grades 43
Grades User Guide Field Absences Tardies Earned credit hours Potential credit hours Credit type Exclude from GPA? Exclude from class rank? Exclude from honor roll? Teacher comment Change history Description Enter the number of absences for the course in the term. Enter the number of tardies for the course in the term. Enter the number of credit hours the student earned in the course. Note: The number of earned credit hours and potential credit hours must be the same. Enter the total number of credit hours the student could have earned in the course. Note: The number of earned credit hours and potential credit hours must be the same. If you could not match the course in which the student received this grade to a course at your school and you entered a course name, enter the credit type that counts towards the requirement if this grade fulfills a specific graduation requirement at your school. For example, if a student earned the grade in Russian, and your school does not offer Russian, enter Russian in the Course Name field. Then, to have the grade the student earned count towards the foreign language graduation requirement, enter Foreign Language or a similar credit type name in this field. Otherwise, deselect the checkbox. Select the option to either include or exclude the grade from the GPA calculation. Select the option to either include or exclude the grade from the class rank calculation. Select the option to either include or exclude the grade from the honor roll calculation. Enter any comments from the teacher. A list of any changes to this grade appears. 5. Click Submit. The Changes Recorded page appears. How to Delete a Stored Grade Before deleting a class from a student's historical grades, be certain this is what you want to do. You are not only deleting the grade from the historical record, you are also deleting the class from the student's permanent record. Though this function does not delete the class from the master schedule, the student's historical grades for this class cannot be retrieved once deleted. Grades 44
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