Download Project Plan (PDF) - Jisc

Project Identifier:
Version: 2
Contact: Kerstin Mey
Date: 15 December 2011
Preparation
15 items will be identified for digitisation and cataloguing each week and the items will be
mended, ironed, and prepared as needed under the guidance of the Metadata Researcher
based at Zandra Rhodes Studio. Using her specialist knowledge of the collection, the
Metadata Researcher will either complete paper forms describing the items or enter this
information directly into the digital catalogue. The paper forms will include Zandra Rhode's
unique style numbers (e.g. 86/112) as the unique ID. The garments will be set-up in the
purpose-built studio area ready for photography.
Photography
A target of 15 items will be photographed per week, which will include four views per
garment (front, back, side and one detail view). The items will be photographed with a
Gretag Macbeth Colour Checker for colour control. Zandra Rhode's unique style number will
be used as the image filename to ensure the data is matched with the images consistently,
followed by F, B, S, or D as appropriate to indicate the four different item views. To ensure
that the files are suitable for display on the Web, forward slashes will be replaced by dashes
in the filenames and spaces will also be omitted (e.g. 86/112F would become 86-112F).
Post-production of the images will be undertaken by the Photographer, and uncompressed
TIFF version 6 files will be copied to two DVDs on a weekly basis and one copy will be kept
on site, whilst the other is sent to VADS for subsequent storage and preservation measures
at UCA.
Cataloguing
A folder of TIFF image files will be added to the Extensis Portfolio database at Zandra
Rhodes Studio, which will automatically extract any digital image metadata and produce
JPEG images for cataloguing. With training and guidance from the Digital Cataloguer, the
student assistants will enter the information from the paper forms into the Extensis Portfolio
database, matching the images using the unique style number. A copy of this data will be
sent each week to VADS for regular back-up at UCA. The catalogue structure will be
designed at the outset of the project by the Digital Cataloguer in agreement with Zandra
Rhodes. In order to ensure data consistency and usability of the Digital Study Collection,
controlled vocabularies will also be developed.
Hosting and storage of digital images
The high quality TIFF images will be stored offline at Zandra Rhodes Studio and copies will
also be held offline on the dedicated preservation server for the VADS collections at UCA.
Low resolution JPEG files for online use will be generated from these TIFFs at the relevant
sizes used on the VADS website. A copy of the data recorded in the Extensis Portfolio
database will be exported as delimited text and mapped to the VADS repository metadata
schema. A web page will be created providing an overall introduction to the collection as
well as contact details for reproduction requests and other enquiries. The Digital Study
Collection will then be made available via the VADS test website, which Zandra Rhodes and
the consultant will be able to view in order to make final edits and corrections to the data
prior to the collection going live. Further web development is not within the scope of this
project which utilises the existing VADS technical infrastructure.
Copyright audit
The copyright status of any additional primary source material that will be used in the OER
will be ascertained at the early stages of the project through a visit to the Studio by the
Learning Technologist and Project Manager to conduct a copyright audit. Advice will also be
sought from Naomi Korn, copyright consultant to the JISC programme, and the project will
also draw on JISC guidance such as the Strategic Content Alliance’s IPR toolkit. Permission
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Document title: JISC Project Plan Template
Last updated: Feb 2011 – v2.0