2009 - City of Lakeland

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Employee/Population Growth P o p u la t io n P e r F u ll- T im e E m p lo y e e ( IN T H O U S A N D S ) 4 5 4 4 4 3 4 2 4 1 4 0 3 9 3 8 3 7 3 6 1 9 9 8 1 9 9 9 2 0 0 0 2 0 0 1 2 0 0 2 2 0 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 Y e a r *2009 based on estimated population of 95,306. B-13 Fiscal Year 2009 Annual Budget
Overview and Financial Policies Overview: This section contains a summary of the FY2009 Annual Operating Budget and Capital Improvement Program, along with a discussion of the process that goes into developing the budget. The first section details the Financial Policies of the City upon which all budgeting decisions are made. The policies provide guidance to the City Commission and staff in making financial decisions on a daily basis. Good policies help ensure that the City’s financial health is maintained and the community remains financially stable. Sound stewardship of public funds requires the establishment of written standards of fiscal responsibility. The State of Florida prescribes certain standards that apply to municipal government; however, The City of Lakeland has financial policies that, in many cases, expand upon the standards required by the State of Florida. Following that is a discussion of the budget process and how we create the Business Plan and budget documents. The next section provides a current look at the City’s finances with tables and charts detailing the current Fund Balances carried in the City’s main operating funds. The Net Combined Budget is the summary of all funds for FY2009. We also include a copy of the “Truth in Millage” Notification that we publish in the newspaper prior to adopting the budget. This format varies slightly from the net budget, because State law requires showing some interfund transfers, which, in effect, double count some revenues and expenditures. Information on our Ad Valorem Taxes, a summary of Net Staffing Changes, and a diagram of our Fund Structure all precede the Fund Budget Overview, which summarizes the budget by individual fund. The last section is the Capital Improvement Program Overview. This section provides the impact on operating budget, major capital projects and capital project funding by department and funding source. Operating Budget Policies: • The budget shall be balanced by fund. Balance by fund is defined as revenues plus Fund Balance being equal to or greater than expenditures. Fund Balance is normally reserved for capital projects/outlay or one-time expenditures and is not to be used for operational expenditures. • The budget will provide for adequate maintenance of capital plant and equipment and for their orderly replacement. • The City will maintain a budgetary control system to insure it adheres to the budget. • Appropriations requests will be made by departments (i.e. City Manager, Police,...) in the General Fund and on a fund level in all other funds. These requests are approved by the City Commission. • Unreserved fund balance should be between 5% - 15% of the operating revenues of the General Fund to balance unforeseen items and events that occur during the course of a fiscal year. This fund balance will act as a cushion or “budget stabilization fund” for the expenditures financed within that fund. • The City will protect itself against catastrophic losses through a combination of good risk management, traditional insurance and where prudent actuarially fund self-insurance programs. • Recovery of the specific costs of municipal services will be allocated to the appropriate users wherever possible and practical and shall be accounted for within enterprise funds maintained by the City on a full accrual basis.. • Internal Service Funds shall be self-supporting, and shall recover the cost of the services they provide based on a rational allocation of cost to the benefiting City departments. B-14 Fiscal Year 2009 Annual Budget
Page 1 and 2: Annual Budget Fiscal Year 2009 We w
Page 3 and 4: How to Use This Book We’ve made e
Page 5 and 6: Table of Contents Line Item Budget
Page 7 and 8: In reviewing the Program Budget, th
Page 9 and 10: Closing the Gap Recognizing the fin
Page 11 and 12: Additionally, the utility is respon
Page 13 and 14: Personnel Performance Appraisal and
Page 15 and 16: Budget Manager Kindle Bowden, PE Co
Page 17 and 18: City of Lakeland 2009 Organization
Page 19 and 20: Vision, Mission and Values... Econo
Page 21 and 22: Lakeland at a Glance ♦ Incorporat
Page 23 and 24: History of Lakeland Lakeland is the
Page 25 and 26: History of Lakeland Lakeland is hom
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Page 29 and 30: Budget Highlights Introduction The
Page 31 and 32: Budget Summary Fiscal Year 2009 Rev
Page 33 and 34: Budget Summary Fiscal Year 2009 Exp
Page 35 and 36: Summary of All Funds Fiscal Year 20
Page 37 and 38: Truth in Millage (TRIM) Notificatio
Page 39: Staffing Changes 08 - '09 2007 2008
Page 43 and 44: Overview and Financial Policies Acc
Page 45 and 46: Budget Process Overview How the Bud
Page 47 and 48: Budget Process Overview Approach to
Page 49 and 50: Budget Process Overview Budget Form
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Page 53 and 54: Introduction This section outlines
Page 55 and 56: Outcomes Informed and Engaged Emplo
Page 57 and 58: Environmental Scan Economic Analysi
Page 59 and 60: Financial Health and Strategy The C
Page 61 and 62: Financial Health and Strategy This
Page 63 and 64: Financial Health and Strategy Cash
Page 65 and 66: Revenue Sources The City of Lakelan
Page 67 and 68: Revenue Sources Federal, State and
Page 69 and 70: Revenue Sources 6 Cents Local Optio
Page 71 and 72: Debt Management Overview City’s o
Page 73 and 74: Debt Management Overview On July 30
Page 75 and 76: Performance Budget Overview Introdu
Page 77 and 78: Vision, Mission, Goals and Outcomes
Page 79 and 80: Key Success Indicators (KSI’s) Ou
Page 81 and 82: Service and Operations Strategy The
Page 83 and 84: Fiscal Year 2008 2nd Qtr. Status of
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Fiscal Year 2008 2nd Qtr. Status of
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Fiscal Year 2009 New Actions Summar
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Informed and Engaged Community Ongo
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Enriched Organization Workforce (co
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Generationally-Diverse Environment
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Develop New Financial Resources Key
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Safe, Attractive Neighborhoods Ongo
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Quality Public Spaces, Arts, Wellne
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Process Improvement Teams Quality i
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Department Performance Levels Each
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Department Performance Levels Airpo
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Department Performance Levels Human
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Department Performance Levels The L
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Department Performance Levels Publi
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Department Performance Levels Commu
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Economic and Community Development
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Planning Services M I S S I O N To
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Development Review Services M I S S
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Code Enforcement M I S S I O N To m
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Building Inspection and Permitting
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Local Business Taxes M I S S I O N
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Affordable Housing Program M I S S
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Neighborhood Programs M I S S I O N
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Economic Development M I S S I O N
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Downtown Community Redevelopment Ar
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Mid Town Community Redevelopment Ar
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Dixieland Community Redevelopment A
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Community Safety Juvenile Police Pr
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Firefighting Services M I S S I O N
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Rescue Services M I S S I O N To pr
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Patrol Services M I S S I O N To pr
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Investigative Services M I S S I O
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Aviation Unit M I S S I O N To assi
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Community Police Programs M I S S I
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Juvenile Police Programs M I S S I
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Dispatching Services M I S S I O N
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Street and Traffic Lighting M I S S
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Transportation Services Transportat
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Transportation Facilities Construct
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Transportation Facilities Maintenan
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Lakeland Linder Regional Airport -
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Lakeland Linder Regional Airport -
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Parking Services M I S S I O N To p
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Legislative Activities Intergovernm
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City Commission M I S S I O N To pr
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City Clerk M I S S I O N To be supp
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Intergovernmental Relations M I S S
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Environmental and Utility Services
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Energy Production M I S S I O N To
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Energy Transmission and Distributio
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Utility Billing and Customer Servic
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Water Treatment and Distribution M
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Wastewater Collection and Treatment
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Residential Solid Waste Management
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Commercial Solid Waste Management M
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Recycling Services M I S S I O N To
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Lakes and Stormwater Management M I
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Cultural and Community Services Pub
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Library Services M I S S I O N Cust
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Cultural Support Services M I S S I
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The Lakeland Center M I S S I O N T
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Public Information Services M I S S
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Public Information Services 2008-09
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Parks, Recreation and Properties Re
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Parks M I S S I O N To provide citi
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Recreation and Facilities Services
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Aquatics M I S S I O N To enhance o
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Cleveland Heights Golf Course M I S
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Cemeteries M I S S I O N To provide
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Internal Services Administrative Se
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Facilities Maintenance M I S S I O
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Fleet Management M I S S I O N To a
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Purchasing and Stores M I S S I O N
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Information Technology M I S S I O
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Information Technology P E R F O R
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Administrative Services M I S S I O
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Funds Overview The financial transa
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Funds Overview Special Revenue Fund
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City-Wide Fund Totals Experience Bu
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GENERAL FUND REVENUES BUDGET FOR YE
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GENERAL FUND CITY COMMISSION BUDGET
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GENERAL FUND CITY MANAGER BUDGET FO
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GENERAL FUND PERFORMANCE EXCELLENCE
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GENERAL FUND COMMUNICATIONS BUDGET
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GENERAL FUND LEGAL BUDGET FOR YEAR
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GENERAL FUND RETIREMENT SERVICES BU
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GENERALFUND CIVIL SERVICE, STAFFING
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GENERAL FUND WORKFORCE DEVELOPMENT
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GENERAL FUND COMMUNITY DEVELOPMENT
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GENERAL FUND RISK MANAGEMENT BUDGET
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GENERAL FUND FINANCE - CENTRAL ACCO
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GENERAL FUND FINANCE - CITY CLERK B
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GENERAL FUND FINANCE - TREASURER BU
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GENERAL FUND FINANCE - ELECTRIC UTI
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GENERAL FUND FIRE BUDGET FOR YEAR 2
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GENERAL FUND POLICE BUDGET FOR YEAR
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GENERAL FUND POLICE BUDGET FOR YEAR
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GENERAL FUND PUBLIC WORKS - ENGINEE
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GENERAL FUND PUBLIC WORKS - CONSTRU
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GENERAL FUND PARKS AND RECREATION D
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GENERAL FUND PARKS AND RECREATION -
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GENERAL FUND NON-DEPARTMENTAL BUDGE
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GENERAL FUND NON-DEPARTMENTAL BUDGE
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COMMUNITY DEVELOPMENT - AFFORDABLE
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DEBT SERVICE BUDGET FOR YEAR 2008-0
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REVENUES FLEET MANAGEMENT BUDGET FO
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FLEET MANAGEMENT EXPENSES ADMINISTR
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FLEET MANAGEMENT BUDGET FOR YEAR 20
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PURCHASING AND STORES BUDGET FOR YE
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PURCHASING AND STORES EXPENSES ADMI
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FACILITIES MAINTENANCE BUDGET FOR Y
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INFORMATION TECHNOLOGY BUDGET FOR Y
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WASTEWATER UTILITY BUDGET FOR YEAR
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WATER UTILITY BUDGET FOR YEAR 2008-
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PARKING BUDGET FOR YEAR 2008-09 Exp
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THE LAKELAND CENTER BUDGET FOR YEAR
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CLEVELAND HEIGHTS GOLF COURSE BUDGE
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LAKELAND LINDER REGIONAL AIRPORT BU
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SOLID WASTE BUDGET FOR YEAR 2008-09
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LAKES AND STORMWATER INTERGOVERNMEN
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LAKES AND STORMWATER BUDGET FOR YEA
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ELECTRIC UTILITY BUDGET FOR YEAR 20
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ELECTRIC UTILITY EXPERIENCE Budget
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ELECTRIC UTILITY RENEWAL AND REPLAC
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ELECTRIC UTILITY RENEWAL AND REPLAC
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Introduction The City’s 10-year C
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Introduction (cont’d) Major Capit
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TRANSPORTATION CAPITAL IMPROVEMENT
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PUBLIC IMPROVEMENT CAPITAL IMPROVEM
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DOWNTOWN COMMUNITY REDEVELOPMENT AR
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MID-TOWN COMMUNITY REDEVELOPMENT AR
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PARKING CAPITAL IMPROVEMENT PLAN AD
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LAKELAND LINDER REGIONAL AIRPORT CA
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REVENUES: SOLID WASTE MANAGEMENT FU
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STORMWATER CAPITAL IMPROVEMENT PLAN
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OAK HILL CEMETERY FUND CAPITAL IMPR
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WASTEWATER UTILITY CAPITAL IMPROVEM
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WATER UTILITY CAPITAL IMPROVEMENT P
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ELECTRIC UTILITY CAPITAL IMPROVEMEN
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ELECTRIC UTILITY CAPITAL IMPROVEMEN
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Ten Largest Taxpayers G-2 Fiscal Ye
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General Fund Property Tax Levies an
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Governmental Activities Tax Revenue
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Glossary of Terms The budget docume
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Glossary of Terms Fund: A fiscal an
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Glossary of Terms Southwest Florida
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Abbreviations and Acronyms LDR LEAD
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Department Tables of Organization T
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City Attorney G-18 Fiscal Year 2009
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Civil Service G-20 Fiscal Year 2009
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Community Development G-22 Fiscal Y
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Electric: Customer Service G-24 Fis
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Electric: Delivery G-30 Fiscal Year
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Electric: Production G-36 Fiscal Ye
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Electric: Technical Support G-46 Fi
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Electric: Technical Support Environ
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Finance G-50 Fiscal Year 2009 Annua
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Human Resources G-52 Fiscal Year 20
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Internal Audit G-54 Fiscal Year 200
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Parks and Recreation: Director G-56
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Parks and Recreation: Cleveland Hei
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Parks and Recreation: Parks G-60 Fi
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Police Department: Office of Chief
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Police Department: Investigative Se
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Public Works: Director G-66 Fiscal
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Public Works: Engineering G-68 Fisc
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Public Works: Fleet G-70 Fiscal Yea
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Public Works: Solid Waste G-72 Fisc
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Purchasing and Risk Management G-74
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Wastewater: Administration G-76 Fis
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Wastewater: Treatment G-78 Fiscal Y
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Water: Administration Director of W
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Water: Engineering G-82 Fiscal Year
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City of Lakeland, Florida 228 South
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2009 - City of Lakeland

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