2009 - City of Lakeland

Overview and Financial Policies
Purchasing Policies:
• Purchases will follow all required Federal, State and Municipal requirements.
• Purchases will be made in an impartial, economical, competitive and efficient manner.
− Purchases under $500: Each department is responsible for obtaining the best price
possible.
− Purchases $501 - $1,500: Each department is responsible for obtaining the best price
possible using a departmental purchase order to solicit vendors for competitive pricing.
− Purchases over $1,500: Each department is responsible for obtaining the best price
possible, requires a purchase order including solicitation of multiple quotations of price,
prior to City Manager authorization and prior City Commission authorization.
− Purchases over $10,000: Require formal sealed bids. All invitations for bids must be
advertised in a newspaper in general circulation at least 5 days prior to the bid opening.
Written contracts are required. All bid openings will be public. All bids must be awarded
by the City Commission. Performance bids and/or bid bonds and insurance may be
required on some projects and purchases.
• The City shall maintain a written policy regarding the use of procurement cards (credit cards) to
enter into purchase transactions. All other purchasing requirements also apply to credit card
purchases.
Performance Measurement Policies:
• Annually the City shall review and update the Strategic Plan identifying the Strategic Priorities
and Key Success Indicators (KSI’s) that measure appropriate results for each priority.
• Annually each department shall develop departmental performance measures that support
achieving successful results in the KSI’s with the City Manager’s Office. Goals should be
related to core services of the department and should reflect customer needs. The measures
should be a mix of different types, including effectiveness, efficiency, demand and workload.
Measures should be similar to other cities for benchmarking purposed but also have sufficiently
aggressive goals to ensure continuous improvement.
• Department Directors shall establish performance measures for each division or program within
their department to monitor and project program performance. Annual summaries of progress
on KSI’s and departmental performance measures will be published and distributed.
Did you know…
Lakeland was ranked #6 nationally
by Inc.com for “Boomtowns 2007:
Top 20 Cities for Doing Business”.
B-17 Fiscal Year 2009 Annual Budget