Madison Preparatory Academy - School Information System

educed schedule with school ending at 2:55pm each day (following the early release Monday schedule from
the regular school year). Teachers will be compensated fairly for these extra hours as well.
The targeted student-to-teacher ratio at Madison Prep is 20:1. The Harkness Instructional method works best
when engaging a smaller group of students. It provides for more meaningful and engaging dialogue and
enables the teacher to get all students involved in the learning process. Also, Madison Prep will staff a little
heavier in its first year than charter schools generally do to ensure proper implementation and execution of the
IB Programme, to adequately initiate and support the school’s commitment to family and community
engagement, and to provide adequate academic and social support to its students.
Madison Prep’s staffing will continue to grow gradually throughout the five years of operation reflected in the
budget. Positions will be added, as necessary, to progressively accommodate the growing academic and
administrative needs of an increasing student population. Madison Prep’s staffing plan is designed to ensure
the school meets its obligation and commitment to produce high levels of student achievement and success, to
ensure the school stays in sound financial health and maintains compliance with local, state, and federal laws
and regulations, and that its students, staff, faculty and parents are adequately supported in their respective
roles. The following position summaries cover positions in the first year of operation:
B. Position Summaries
President
The President reports to the Board of Directors and is responsible for the overall operation of the school, its
programs, and services. The President will build and directly manage an Executive Leadership Team
comprised of the Principals, Business Manager and Director of Family & Community Partnerships. In the
start-up years, the Urban League’s Chief Financial Officer, School Development Director, and Vice President
of Development & Communications will assist the organization in areas of finance, contract compliance,
fundraising, marketing and communications, and overall school evaluation and assessment for replication.
The President is also responsible for facilitating strategic planning with the Board of Directors; recruiting,
developing, evaluating, and retaining highly effective principals, fundraising and ensuring the organization
meets its annual fundraising goals; planning for school operations, finance, facilities acquisition, budgeting,
growth, and replication; ensuring the organization executes an effective communications and marketing plan;
maintaining compliance with local, state, and federal laws and obligations to the chartering authority; and
serving as the school’s primary spokesperson.
Business Manager
The Business Manager will work collaboratively with the President and Principals to ensure Madison Prep
practices fiscal discipline, appropriately manages spending against its annual budget and income, completes
its annual budgets on time, adheres to its Financial and Personnel Policies and Procedures, and that the school
remains in compliance with all grants and contributions, and federal, state and local laws, policies and
regulations. S/he will have responsibility for budget and finance, building and grounds, food service, and in
collaboration with the Principal – staffing and personnel support. S/he will serve as a point of contact for
compliance purposes with the Madison Metropolitan School District; manage the accounts payable process
and the schools banking relationship; reimburse school staff and board committees as necessary; coordinate
and manage Madison Prep’s relationship with janitorial and food service providers and other contractors;
oversee annual financial and operational audits; and maintain proper insurance coverage for the school and its
employees. The Business Manager will report to the President (and indirectly to Madison Prep’s Treasurer),
and serve as a member of the Executive Leadership Team and the Board of Director’s Finance Committee.
The Urban League of Greater Madison will provide additional oversight support of the school’s budget in the
first several years and will help build the school’s financial management and accounting systems, policies and
procedures.
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