Madison Preparatory Academy - School Information System

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B. Anticipated Expenditure Categories The Urban League and Madison Prep’s Board have planned for the following expense areas: • Personnel Salaries and Benefits • Direct Student Costs • Occupancy Expenses • General Expenses • Contingency The five-year budget in the appendix provides details about expenses in each of these areas. C. Surpluses Surpluses will serve three purposes: (1) as collateral for loans and investments in permanent facilities and unforeseen capital costs for both schools, (2) to support the Group Performance Bonus System, new programs and parent and community engagement, and (3) as a cash reserve, which will be set aside in a rainy day fund for future strategic and emergency uses. In addition, an annual 1% contingency is built into the total expense line of the budget to support unforeseen costs not projected in the budget. D. Planning and Pre-Implementation Year The Urban League of Greater Madison began the process of developing its business plan and engaging stakeholders about the development of Madison Prep in August 2010. Since then, the organization and a small number of individual donors have provided the bulk of the funding to support the development of the school. The two largest investors have been the Urban League, which has to date invested $69,000 from its savings account and Mary Burke, a local philanthropists, who provided a $50,000 gift to help kick-start the League’s efforts to develop the school. To continue its work through the end of the planning period, which ends June 30, 2012, ULGM is seeking to secure an additional $255,000 in individual, foundation and corporate contributions. Funds will be used to support school development staff and consultants and additional Phase I and II activities listed in the Timeline of Activities on the previous page. A specific Planning Year Budget is located in the Appendix. In addition to the $225,000, the Urban League and Madison Prep’s Board are also raising funds to support the acquisition and renovation of the Mount Olive facility, to get it ready to receive students in August 2012. This explains the excess fundraising projections in the budget. E. Per Pupil Funding Request of the Madison Metropolitan School District The Urban League and Madison Prep’s Board of Directors have launched an aggressive fundraising campaign to secure appropriate resources to support start-up costs of Madison Prep. In the school’s inaugural year, when start-up costs are the highest, Madison Prep expects to spend $20,939 per pupil, of which the Urban League and Madison Prep’s Board are requesting MMSD invest $9,395 per pupil. The rest will be raised through state and federal grants and entitlements, fees, and private fundraising. During the five years period of the contract Madison Prep is seeking to sign with MMSD’s Board of Education to operate the school, MMSD is being asked to spend the following amounts per pupil each year: Source SY2012-13 SY2013-14 SY2014-15 SY2015-16 SY2016-17 MMSD $9,395 $9,785 $9,763 $9,753 $9,779 Fundraising $8,750 $3,542 $2,778 $2,917 $2,458 The sizeable annual fundraising costs are the function of Madison Prep’s plan to secure contributions towards the investment in a long-term facilities option for both schools. Rather than wait to launch a capital campaign, Madison Prep will begin to secure funding for its long-term facilities needs immediately. 81 | P age
F. The Urban League Management Fee The Urban League of Greater Madison will continue to provide back-office support to Madison Prep after it opens. This support will ensure that the school’s staff can focus 100% of their time and energy on implementing the education plan and addressing the needs of students and their families. The Urban League will provide fundraising assistance, staff support to the school’s Board of Directors, and management of the both schools’: • School-Start Up • Finance and Accounting • Compliance and Accountability • Payroll Processing and Reporting (if the school is a non-instrumentality) • Human Resources and Insurance (if the school is a non-instrumentality) • Grants Administration • Long and Short-term Facilities Planning School Start-Up • State and Federal IDs • 501(c)(3) support • School database set-up • Payroll information and packages (I-9, benefits) • Board Governance information Human Resources and Insurance • Human Resources & Benefits o Employee File Setup o Contracts & Handbook Development o Health Benefits Procurement / Re-Quotes o Teacher Credentialing Assistance • Insurance o Insurance Procurement o Insurance Administration Assistance Compliance and Accountability • Employee Files: Establish a record-keeping system for employee files and forms, and establish procedures for compliance with employment laws. • Compliance Support: Ensure school establishes procedures to he ensure they understand their responsibilities and are in compliance with NCLB, state, federal and special education rules and regulations. • Mid-Year Internal Audit: ULGM will work with Madison Prep staff to perform an on-site, mid-year audit toward ensuring the school's compliance with many school regulations and in preparation for a potential authorizer site visit. Grants Administration • Financial Reports: ULGM will lead the preparation of financial reports for grant purposes. • Fund Accounting: ULGM will set-up fund accounting to track direct and allocated costs to grants. Finance and Accounting Budgeting • Annual & Multi-Year Budgets with Cash Flows • Revisions On Demand • Updated Monthly Budget Forecasts Financial Statements • Monthly Year-To-Date Financial Statements • Cash Flow Projections - Monthly • Financial Statement Analysis - Monthly • Customized Financial Analysis • Support Resolving Financial Issues Accounting • Journal Entries & Transaction Recording • Fund Accounting • Bank Reconciliation • Create Financial Policies and Procedures Accounts Payable & Receivable • Revenue Verification • Revenue Collection • Accounts Payable Processing Purchasing • Vendor Selection • Assistance On Big-Ticket Items Government Financial Reporting • Preliminary and Final Budget • Interim Financial Reports • Audited Financial Reports Audit Support • Compliance Training • IRS Form 990 Support Payroll Processing and Reporting • Salaried & Hourly • Federal & State Agency Reporting • Payroll Tax Reporting & Tax Deposits • Payroll Record Maintenance • W-2 & 1099 Processing • IRS, SDI, WC Support • PERS/STRS Support including Setup, Administration & Reporting 82 | P age
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Madison Preparatory Academy Empower
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TABLE OF CONTENTS Executive Summary
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Executive Summary Based on current
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Madison: Why We Must Act Now A. Hig
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• In 2009-10, just 12% of Black a
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The Charter School Developer: Who W
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Presently, ULGM operates the School
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are placed in special-education cla
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It is also likely that the poverty
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Since 1997 when the State of Wiscon
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B. Culture Considering the issues,
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Middle School 2000 is designed to s
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Insufficient Faculty and Staff Dive
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Urban League of Greater Madison and
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Charter School Authorizer: Madison
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As our scholars transition into adu
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Therefore, Madison Prep’s Student
Page 37 and 38: • For men who went to single-gend
Page 39 and 40: Both the state of Wisconsin and the
Page 41 and 42: IB students learn a second language
Page 43 and 44: You are thinking of improving an ex
Page 45 and 46: After school sports and other co-cu
Page 47 and 48: help strengthen the connection betw
Page 49 and 50: not in Prep Year. Within Madison Pr
Page 51 and 52: B. Destination Planning Madison Pre
Page 53 and 54: will determine their project focus
Page 55 and 56: partnering with area colleges and u
Page 57 and 58: D. Service Madison Prep students an
Page 59 and 60: AdvanceED’s Accreditation Standar
Page 61 and 62: A number of NMTC allocatees have in
Page 63 and 64: younger schools in some cases. In 2
Page 65 and 66: family advocates know about the sch
Page 67 and 68: Chart 2 shows the mobility rates -
Page 69 and 70: Projected Marketing & Recruitment T
Page 71 and 72: Grants & Development Manager The Gr
Page 73 and 74: Special Education Coordinator/Teach
Page 75 and 76: school information; managing school
Page 77 and 78: Year 2 Staffing Plan Executive •
Page 79 and 80: services; enhance the schools’ pu
Page 81 and 82: member of the Board of Community Im
Page 83 and 84: Fran Petonic serves as Chair of bot
Page 85 and 86: Madison. He previously served as a
Page 87: Phase II: Pre-Implementation Januar
Page 91 and 92: Attachments The appendix contains t
Page 93 and 94: 535 Madisonians & Friends Who Suppo
Page 105 and 106: MMSD Application: Five-Year Forecas
Page 107 and 108: MMSD Revenue, v1.0 10/28/11 Madison
Page 109 and 110: Federal Programs Revenue, v1.0 10/2
Page 111 and 112: Fundraising, Activity, and Investme
Page 113 and 114: Personnel Salaries and Benefits, v1
Page 121 and 122: Direct Student Costs, v1.0 10/28/11
Page 123 and 124: Occupancy Expenses, v1.0 10/28/11 M
Page 125 and 126: Office Expenses, v1.0 10/28/11 Madi
Page 127 and 128: General Expenses, v1.0 10/28/11 Mad
Page 129 and 130: MMSD Application: Planning Year Bud
Page 131 and 132: MMSD Application: Planning Year Bud
Page 133 and 134: MMSD Application: Year One Budget,
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