121 Chapter- 7 A Comparative study of Offices Inspected by the ...

7.6 So far as compliance of Rule 3 (3) of Official Language Act 1963 is concerned, it is evident
from the table that out of 869 offices inspected for the first time during the above period 132 were
found violating Section 3 (3) of the Official Language Act, 1963 whereas, in 236 offices which were
inspected second time after ten years, only 27 were found violating this section. The Committee,
therefore, again recommends that the documents that come under Section 3 (3) should compulsorily
be issued in bilingual form. To achieve the target, Deptt. of Official Language should periodically
issue strict orders so that Ministries/Headquarters strengthen their monitoring set up for compliance
of the above section by their subordinate offices.
7.7 The fact that has emerged from the list of notified offices under Section 10 (4) of the Official
Language Act, 1976 that there are large number of offices yet to be notified under the above Section.
In this regard, the Committee is of the view that Ministries/Headquarters should ascertain the number
of subordinate offices under their administrative control and are not notified Section 10 (4) and the
reasons thereof. If this is due to lack of training of staff, arrangements may be made at the earliest and
the offices should be notified under the above Section, so that after the offices get notified, the
individual orders to officers/staff who have proficiency in Hindi could be issued under Rule 8 (4).
7.8 A large number of entries in the registers used in the offices as well as their headings are
still being done in English. Proper orders should be issued to write Headings in Hindi on registers as
well as for entries in Hindi in registers as per guidelines of the Department of Official Language. The
committee also suggests that every government office in region ‘A’ & ‘B’ should ensure that target of
check point be active and headlines of registers as well as the entries therein should cent percent be in
Hindi.
7.9 Some of the offices in region ‘A’, ‘B’ & ‘C’ are not doing satisfactory work in Hindi
correspondence according to stipulated target of the Department of Official Language in this regard.
But in some offices work is being done in accordance with the stipulated target. Committee, therefore,
recommends that Hindi correspondence in the administrative work of the Union, according to the
stipulated target should be done by inspiring and encouraging officers/staff. The Committee also
expects that Ministries/Headquarters should organize encouragement programme at their own level
and should reward those officers and offices under them with certificates and appropriate prizes for
doing their maximum official work in Hindi. This will instill in them a sense of responsibility
towards the Official Language Hindi, and will assist in creating a very conducive environment for the
use of Hindi in their offices which will encourage employees to do most of their official work in
Hindi.
7.10 Proper resources are required to ensure progressive use of Official Language Hindi. The
Government of India expects that all offices must have bilingual computers so that they can do their
work in Hindi according to the stipulated target. While analyzing the data, the Committee observed,
that during the period from 1 st April, 2005 to 30 th September, 2010, 117 offices out of 869 offices
inspected for the first time have been found to be lacking in bilingual computers as per the stipulated
target. 451 offices were found to be doing less than 50 % of their work in Hindi on computers. On the
other hand, 42 offices out of 236 offices which were inspected again after 10 years were having less
number of bilingual computers as per the stipulated target and 108 offices were found to be doing less
than 50 % of their work in Hindi by using computers. The Committee is of the opinion that the lack
of resources and their less usage as per the target of the Official Language is a major hindrance in the
implementation of the Official Language in the offices. It will not be out of place to mention that for
the implementation of a policy, monitoring mechanism should be strong enough. The Government of
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