121 Chapter- 7 A Comparative study of Offices Inspected by the ...

7.16 (1) Working in Hindi by Officers/staffs trained in Hindi/ having working knowledge /
proficiency in Hindi
The Committee found that even officers/staffs that are trained in Hindi or have working
knowledge/proficiency in Hindi, do not accomplish their official work in Hindi. Considering
these facts, the Committee recommends that the Department of Official Language should add
an item in the Proforma of the quarterly report sent by Ministries/Headquarters/Offices,
explaining what percentage of the original work performed by the senior officers of the
concerned office is done by them in Hindi. The Committee also recommends that the
Department of Official Language should issue directives to all Ministries/Departments to train
officers/staffs in a given time frame (two years) and also strengthen the monitoring machinery
in this regard.
(2) So far as Section 3 (3) of the Official Language Act, 1963 is concerned, Committee on
the basis of inspections conducted throughout the country feels that in many offices this
section is still not being complied with. The Committee recommends that the Department of
Official Language should issue directives to the head of these offices so that all the documents
issued under this Section could be issued bilingually. The Committee in its 8 th part of the
report had recommended abolishing the compulsion of English under Section 3(3) in region
‘A’. Now in partial modification of the above it recommends that after 60 years of Hindi
becoming the Official Language, the Department of Official Language should consider fixing
a time-limit for initiating requisite amendments in Section 3(3) of Official Language Act 1963,
abolishing the compulsion of English in region ‘A’ on the condition that barring the
documents (put up before Parliament) all the documents under Section 3 (3) will be issued in
Hindi. If any officer/staff finds it inconvenient he can be provided English version by the
Hindi section at the earliest. This will not cause any inconvenience to officer/staff and after a
long time requisite amendments too will be done in the provisions related to bilingualism in
region ‘A’ under Section 3 (3).
(3) Organizing Hindi Workshops
With a view to remove hesitation in the Hindi knowing officers/staff to do their official work
in Hindi, the Committee in its 3 rd , 4 th , and 5 th Part of the report had already recommended
about Hindi workshops to be organized, which were accepted accordingly. However, the data
collected from the various inspections reveal that many offices either don’t organize
workshops or even if they organize it they don’t ensure participation of requisite number of
officers/staff. Thus, the Committee again recommends with the amendment that the
Department of Official Language should issue an order stating therein that the workshops
should be organized once in every quarter i.e. 4 times in a year and out of those 4 workshops
at least 1 workshop should be specially for senior officers. The monitoring machinery of these
workshops too should be made effective so that Hindi knowing officers/staff can do their
official work in Hindi as per the stipulated target.
(4) Notification of Offices under Rule 10 (4)
During various inspections it has come to the notice of the Committee that still there are
offices which are required to be notified under Rule 10 (4). The condition of Official
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