121 Chapter- 7 A Comparative study of Offices Inspected by the ...

India has established various monitoring machinery to ensure the desired implementation of its policy
of implementation of Official Language. Official Language inspections play an important role in
ensuring the use of the Official Language Hindi in the offices. Out of the offices inspected for the
first time, the Committee found that in 255 offices, none were inspected even once from the point of
view of Official language whereas inspections of the offices carried out again after 10 years,
Committee found that 66 offices were not inspected for the point of view of Official Language even
in a year. Committee, therefore, recommends that officers from the Ministries/Headquarters when
visiting their offices for inspections on other aspects should also take stock of the implementation of
official language policy, so that the monitoring machinery is strengthened and the progressive use of
the Official Language is ensured. The Committee suggests that an inspection proforma be prepared in
this regard and whenever an officer visits for any inspection of a subordinate office, he should
alongwith his inspection, compulsorily conduct official language inspection as per the proforma.
During the inspection, the officer should also take stock of the proper availability of the resources in
regard to official language policy. Such type of inspection should be done at least once in a year. This
inspection may be done by the Ministry or by the Headquarter of the office concerned or by any
zonal or regional office above it, or by the Deptt of Official Language, an inspection calendar be
prepared in this regard and accordingly, inspections can be carried out. Even when a high level
officer or an officer of the highest level is visiting or inspecting a office, he should invariably fill the
above mentioned inspection proforma, then only officials will be serious towards proper
implementation of the official language Hindi.
7.11 It has been observed during various inspections of the Committee that in some offices the
Official Language posts are lying vacant. The use of Official Language Hindi in these offices was
also not found very satisfactory. As per the table, 96 offices out of 869 offices inspected for the first
time were found to have vacant posts of Hindi staff and 102 offices were found where the Hindi posts
were not as per the norms set by the Department of Official Language. Similarly, out of 236 offices
which were inspected again after 10 years, 65 were found to have Hindi posts lying vacant and 28
offices were found to have Hindi posts not in accordance with the norms prescribed by the
Department of Official Language. The Committee in this regards suggests that the Department of
Official Language should periodically issue directive under a time-bound programme for initiating
the filling of the Official Language posts and Ministries/Headquarters should also be directed to take
appropriate action for filling up of the Official Language posts in the offices under them at the
earliest, and all the Hindi posts should be in accordance with the norms prescribed by the Department
of Official Language. The Committee found that out of the offices inspected for the first time in 377
offices, Hindi typists/stenographers do not have knowledge of Hindi typing/stenography, whereas
offices Hindi typing/stenography knowing staffs are not being utilized fully in 319 offices . When the
situation in the offices inspected again after 10 years were analysed, it was found that in 138 offices
typists/stenographers do not have knowledge of Hindi typing/stenography, and in 134 offices Hindi
typing/stenography knowing staffs are not being fully utilized. It has also been observed that in large
Ministries/Departments the situation is even worse.
7.12 With a view to enhance the vocabulary and knowledge of language of officers/staff, the
Department of Official Language has issued directive for purchase of books in accordance with the
stipulated target. The Committee in its inspections has found that in some offices purchase of books
are not being done according to the stipulated target. In the absence of reference books, literary books,
officers/staffs remain ignorant about the use of the Official Language, and hence unable to use them
in their official works. Hence, all the offices should ensure complete compliance of the above rule, so
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