NSC_Identity_Writing_style-guide - National Safety Council

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NSC Writing Style Guide Chapters Capitalize “Chapter” whenever referring to a specific NSC Chapter or to NSC Chapters in general. Example: Contact your local Chapter. Congress & Expo The following are all acceptable ways to phrase the NSC Congress & Expo: • National Safety Council Congress & Expo • 2012 National Safety Council Congress & Expo • Annual National Safety Council Congress & Expo • NSC Congress & Expo • 2012 NSC Congress & Expo • Congress & Expo (acceptable as long as one of the above branded references has already been used) Note: Never refer to the National Safety Congress or National Safety Conference. In body copy, always use “the” before any reference to the Congress & Expo. Writing style The National Safety Council uses AP style, except where specific exceptions are noted by an asterisk*. Abbreviations / acronyms An abbreviation is a shortened form of a written word or phrase, used in place of the whole. An acronym is a word formed from the initial letter (or letters) of the words or major words that make up a term or organization name. Limit acronyms and abbreviations to those in common use in the context of the page, piece or publication, except in training materials where it is important to learn acronyms in context. In general, the full term or name should be written out on first reference and the abbreviation used on subsequent references. On first reference, do not include the abbreviation in parentheses after the full name; do not use writing conventions such as “…carbon dioxide, or CO2,…” either. If an abbreviation would not be clear on a subsequent reference, write out the full name again. Do not use “the” before acronyms. The following acronyms are used on first reference: OSHA, NIOSH, CPR, CEO Common acronyms and abbreviations to be used on second and subsequent references include: AIHA American Industrial Hygiene Association hazcom hazard communication (not hazardous communication) ANSI American National Standards Institute (when hazardous materials hazmat used as ANSI code) ASSE American Society of Safety Engineers MSDS Material Safety Data Sheet (plural is MSDSs) BLS Bureau of Labor Statistics MSHA Mine Safety and Health Administration CDC Centers for Disease Control and Prevention NHTSA National Highway Traffic Safety Administration DoD Department of Defense (note the lowercase “o” National Fire Protection Association NFPA in the abbreviation) DOL Department of Labor NTSB National Transportation Safety Board DOT Department of Transportation PEL Permissible Exposure Limit 40 rev. 04.08.13
NSC Writing Style Guide EMS FDA emergency medical service Food and Drug Administration SIC personal protective equipment Standard Industrial Classification (when used as SIC code) FMCSA Federal Motor Carrier Safety Administration USFA U.S. Fire Administration GDL Graduated Driver Licensing VPP Voluntary Protection Programs See the list on page 51 for other common abbreviations used by NSC. Academic degrees To establish credentials, offer a description rather than abbreviations of degrees. Avoid alphabet soup (John Smith LCS., Ph.D., M.D.). And / ampersand Do not use the ampersand (&) in place of the word “and” unless it is part of the company, publication or product name (NSC Congress & Expo, NSC CPR & AED, Accident Prevention Manual for Business & Industry). Cities and states Identify both city and state when giving a location. When listing many organizations as a group, where individual location is not important, do not provide the location. The identification of location does not have to occur on first reference; it can be worked in later. Example: “…United Airlines…. The Chicago-based company…” Use postal abbreviations for states in text and headlines (e.g., IL for Illinois). A comma should precede and follow the state abbreviation. Example: The National Safety Council office in Itasca, IL, hosts many safety training courses. No state is necessary when mentioning the following cities in text (per AP style): Atlanta, Baltimore, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, St. Louis, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle, Washington, D. C. Courtesy titles Refer to both men and women by first and last name, without courtesy titles, on first reference: Janet Froetscher or Kent McElhattan. In editorial refer to both men and women by last name, without courtesy titles in subsequent references. *In promotional pieces (stories, testimonials, etc.) refer to men, women and children by first name only in subsequent references. The preferred style is to write around courtesy titles, with the exceptions noted in the AP Stylebook. Dates Provide the month, day and year, in that order. If month, day and year are given in text, set off the year in commas. (The next NSC Congress & Expo will be held Oct. 30 to Nov. 4, 2012, in Philadelphia.) Abbreviate the names of months (except for March, April, May, June and July) when a day is included (Jan. 1, 2012; January 2012). Headlines and subheads Initial cap first word, lowercase all other words except proper names. Avoid using end punctuation. Exceptions can be made when headlines require graphic design for emphasis. rev. 04.08.13 41
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NSC_Identity_Writing_style-guide - National Safety Council

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