03-28-11 - Florence Township School District

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March 28, 2011 - Regular Monthly Meeting Page 16 of 52 811 812 813 Legend: Mtn = Motion; Snd = Second; Aye = Aye; Nay = Nay; Abn = Abstain; Abs = Absent; Nvt = Not Voting 814 815 816 817 818 819 820 821 822 823 824 825 826 827 828 829 830 831 832 TOWNSHIP OF FLORENCE BOARD OF EDUCATION RESOLUTION #10/11-087-R-464 RESOLUTION AUTHORIZING THE QUALIFIED PURCHASING AGENCY TO ADVERTISE FOR THE SOLICITATION OF SEALED PUBLIC BIDS PURSUANT TO N.J.S.A. 18A:18A-4 AND THAT THE SUBJECT RESOLUTION IS IDENTIFIED WITH THE SPONSOR CODE Z WHEREAS, N.J.S.A. 18A:18A-4 provides that every contract for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold, shall be awarded only by resolution of the board of education to the lowest responsible bidder after public advertising for bids and bidding, therefore, except as otherwise provided by law; and WHEREAS, N.J.S.A. 18A:18A-2 provides that a board of education shall assign the authority, responsibility and accountability for the purchasing activity of the board of education to a person or persons who shall have the power to prepare advertisements, to advertise for and receive bids and to award contracts as permitted by this chapter; and WHEREAS, the 2010-2011 bid threshold amount for the qualified purchasing agent is thirty six thousand dollars and it anticipated that the below solicitations may approach or exceed the aggregate amount: and WHEREAS, The below listing are the contract authorized for award of bid for the 2011-2012 school year: 833 Bid Number Description Authorization Date Bid Opening Date 834 11/12-T001 Vehicle Repair & Inspection March 28, 2011 May 11, 2011 835 11/12-S001 Athletic Equipment & Supplies March 28, 2011 May 11, 2011 836 11/12-O001 5 Year Maintenance Vehicle Lease Purchase March 28, 2011 May 11, 2011 837 11/12-O002 Custodial Supplies & Materials March 28, 2011 June 1, 2011 838 11/12-O003 HVAC Preventive Maintenance March 28, 2011 June 1, 2011 839 11/12-E001 Playground Improvements - Roebling School March 28, 2011 June 1, 2011 840 841 842 843 844 845 846 847 848 849 850 851 852 853 854 855 856 857 858 859 860 861 862 863 864 865 ; and WHEREAS, the following Board of Education comments and/or discussion was had, if any, on the matter of this Resolution: NOW, THEREFORE, BE IT RESOLVED by the Township of Florence Board of Education, County of Burlington State of New Jersey, authorizes the above sealed bids to be advertised and for the bid opening to be conducted with the bid results reported to the Board of Education for action. ********** CERTIFICATION OF THE BOARD SECRETARY ********** IT IS HEREBY CERTIFIED that the foregoing Resolution was duly adopted by the Florence Township Board of Education, by the vote below indicated, at the Regular Meeting/School Budget Public Hearing held on Monday, March 28, 2011 in the Florence Township Memorial High School, 1050 Cedar Lane, Florence, New Jersey. BOARD OF EDUCATION MEMBER Mtn Snd Aye Nay Abn Abs *Nvt 1 Richard M. Buck ___ ___ _x_ ___ ___ ___ ___ 1 2 Shawn F. Dennis ___ _x_ _x_ ___ ___ ___ ___ 2 3 John M. Groze ___ ___ _x_ ___ ___ ___ ___ 3 4 David Lease ___ ___ _x_ ___ ___ ___ ___ 4 5 Robin L. Lovenduski ___ ___ _x_ ___ ___ ___ ___ 5 6 Anthony J. Nutter ___ ___ ___ ___ ___ _x_ ___ 6 7 Jean M. Shelen, Vice President _x_ ___ _x_ ___ ___ ___ ___ 7 8 Christine S. Skinner ___ ___ ___ ___ ___ _x_ ___ 8 9 Emma A. Cartier, President ___ ___ _x_ ___ ___ ___ ___ 9 Legend: Mtn = Motion; Snd = Second; Aye = Aye; Nay = Nay; Abn = Abstain; Abs = Absent; Nvt = Not Voting
866 March 28, 2011 - Regular Monthly Meeting Page 17 of 52 867 868 869 870 871 872 873 874 875 876 877 878 879 880 881 882 883 884 885 886 TOWNSHIP OF FLORENCE BOARD OF EDUCATION RESOLUTION #10/11-087-R-473 RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE REPLACEMENT OF TWO (2) TRIPLE DUTY VALVES AT THE RIVERFRONT SCHOOL FOR THE 2010/2011 SCHOOL YEAR AND APPROVING A TRANSFER OF FUNDS AND THAT THE SUBJECT RESOLUTION IS IDENTIFIED WITH THE SPONSOR CODE O WHEREAS, the Township of Florence Board of Education wishes to authorize the expenditure of monies on an emergent basis in the 2010-2011 school budget for installation of a replacement of two (2) triple duty valves for the Riverfront School; and WHEREAS, the specifications were developed, by the Business Administrator/Educational Facilities Manager, for said services and it was determined that the amount of the contract would not exceed the statutory bid limit of thirty six thousand dollars ($36,000) but would exceed the statutory quote limit of five thousand four hundred dollars ($5,400); and WHEREAS, the Business Administrator/Secretary to the Board (Purchasing Agent) solicited for the submission of quotes; and WHEREAS, the following quotes were obtained for the installation of a replacement of two (2) triple duty valves for the 2010/2011 school year at the Riverfront School: 887 QUOTING ENTITY LOCATION QUOTE TOTAL 888 Peterson Service Company, Incorporated Medford NJ $5,164.00 889 A.A. Duckett, Inc. - Air Conditioning-Heationg- Glassboro NJ $6,410.00 890 Chesterfield Electric & HVAC Chesterfield NJ No Quote 891 K.E., Seifert, Inc. Langhorne PA No Quote 892 893 894 895 896 897 898 899 900 901 902 ; and WHEREAS, the following Board of Education comments and/or discussion was had, if any, on the matter of this Resolution: NOW, THEREFORE, BE IT RESOLVED by the Township of Florence Board of Education, County of Burlington, State of New Jersey, that the Business Administrator/Secretary to the Board (Purchasing Agent) are hereby authorized to issue a purchase order, with attached quotes, with Peterson Service Company, Incorporated, 234 Route 70, Medford NJ 08055, in the amounts as above outlined; and BE IN FURTHER RESOLVED that the work on this project will be done during the months of April/May 2011 with arrangements made through the Educational Facilities Manager. ********** ********** ********** CERTIFICATION OF AVAILABILITY OF FUNDS 903 Category Description Amount 904 Name of Account OPER BOLIER REPAIR 905 Account Number 11-000-261-420-486-119-M 906 Certification Date March 23, 2011 907 Beginning Balance $0.00 908 Contract Encumbrance Amount ($5,164.00) 909 Revised Balance ($5,164.00) 910 Transfer Fr Name of Account SPEC BUS LSE A15 - AUG 911 Transfer Fr Account Number 11-000-270-443-734-A15-T
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03-28-11 - Florence Township School District

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