2012-2013 CGC Catalog.indd - The Citadel

students or 3.0 GPA for graduate students. To place a class ring
order, contact the Alumni Center at (843) 953-7698. The Alumni
Center will verify eligibility with the CGC office.
10
Drop/Add and Withdrawals
To drop or add a course from the schedule or to change sections
within a course, a student must come to the CGC office and
complete a “drop/add” form or drop/add through Lesesne
Gateway. The deadline for changes is listed in the calendar for
each semester. Formal notice of intent to drop or withdraw from
any class is necessary in all cases. After the drop period, students
who choose to withdraw must complete a withdrawal form
available in the CGC office or online. The dates for dropping
and withdrawing are listed in the term calendar at www.citadel.
edu/graduatecollege. Course withdrawal means a student is
withdrawing from a course after the refund date has passed.
Refunds after the published refund date are granted only under
extenuating circumstances (i.e. death in immediate family, serious
medical issues, deployment.). A grade of “W” will appear on the
student transcript. The “W” does not affect the student’s grade
point ratio (GPR).
To withdraw with the grade of “W,” the student must complete the
course withdrawal form obtained from the CGC office or online
and return the form to the CGC office. Students who do not
follow this procedure will receive a failing grade in the course(s)
which they cease to attend. Ceasing to attend a course does not
constitute an official withdrawal from the course. The grade of
“W” will be recorded if a student withdraws on or before the
published deadline. Students should check the current calendar
for the term found at www.citadel.edu/graduatecollege
for deadlines.
Fee Payment
All fees are due and payable at the time of registration. If fees
are not paid by the published date on the term calendar, prior
to classes starting, the student may be dropped from registered
classes. Checks for the amount of charges should be made payable
to The Citadel. Fees may also be paid with bank cards, however a
service fee is incurred. Electronic check payment is also available
at no charge. Deferred payment plans may be arranged in advance
of a semester through a third party. Forms are available in the
Treasurer’s office. The Citadel reserves the right at any time to
adjust fees to meet the current cost of operation. Fee schedules are
published each semester on The Citadel’s web page. The Citadel
Treasurer is responsible for the collection of monies due to The
Citadel. All correspondence concerning fees, payments, and status
of accounts should be directed to that office.
Financial Aid and Scholarships
The Financial Aid Office handles student loan applications, grants,
scholarships and work-study programs. Their office is located in
Bond Hall, Room 138 and they can be reached at (843) 953-5187
or by email at financial_aid@citadel.edu.
Forms and Deadline
To apply for financial aid at The Citadel, all students should file a
Free Application for Federal Student Aid (FAFSA) as soon as possible
after January 1. These forms are available online at http://
FAFSA.ed.gov. Additional information may be requested by the
Financial Aid Office. Students are responsible for checking their
Lesesne Gateway accounts and completing all requested paperwork
and financial aid requirements in a timely manner. Because funds
are limited, those students whose applications are completed after
the deadline dates will receive consideration for aid only as fund
availability permits.
Priority deadline dates are as follows:
Academic year (fall and spring) February 28
Fall only February 28
Spring only October 15
Summer March 15
Applicants with financial aid paperwork not completed by June
30 should not expect to receive notification of awards prior to the
beginning of fall semester. These applicants should be prepared
to pay for their tuition, fees, and other costs at the established fee
payment deadlines. Students will be reimbursed if they are subsequently
determined to be eligible for financial aid.
Determining Financial Need
The amount of financial aid is determined based on the FAFSA
form the applicant files after January each year. This form solicits
information about the applicant’s family’s current financial situation
and produces an “expected family contribution”. Adjusted
gross income data from tax forms are used along with current asset
information to determine family resources. Allowances are made
for federal and state taxes, social security, employment (when both
parents work), unusual medical and dental expenses, and family
size. Other factors considered are any unusual expenses and the
number of family members in college. In its simplest definition,
financial need is the difference between what a student will pay to
attend college and the expected family contribution, as determined
by the need analysis. If costs exceed the amount of family contribution,
then the applicant has “demonstrated” financial need.
Dependent or Independent Status
Federal student aid programs are based on the premise that parents
have the primary responsibility of financing their children’s
education. Independent students will fall into one of the following
categories. Students are automatically independent and therefore
not required to submit parental data if:
a. He/she is 24 years old or older by Dec 31 of the award
year
b. He/she is a graduate student
c. He/she is married
d. He/she is currently serving on active duty in the U.S.
Armed Forces for purposes other than training
e. He/she is a veteran of the U.S. Armed Forces
f. He/she has children (or other dependents) and will
provide more than half of their support
g. He/she was in foster care or deemed a dependent or
ward of the court