2012-2013 CGC Catalog.indd - The Citadel

submitting the information to the Financial Aid Office.
3. Your information will be reviewed by the Financial Aid Appeal
Committee. A decision will be based upon the information that
you provided as well as your records at The Citadel.
4. You will be notified of the decision in writing. If you need to
take additional action, you will be advised to do so. If you feel
there were circumstances that were not reflected in the
committee’s decision, you may request an appointment with
the Director of Financial Aid. You should bring with you any
additional documentation that will specifically explain those
pertinent issues you think should be considered. The final level
of appeal rests with the Director of Financial Aid.
Financial Aid Refund and Repayment Policy
Refunds
Financial aid recipients who withdraw from school are eligible to
receive only that portion of the institutionally determined refund
which exceeds the financial aid received. This policy also applies to
students on whose behalf a parent has borrowed a Title IV loan.
Refunds will be returned to the programs from which the student
received aid. The Higher Education Amendments of 1998, Public
Law 105-244 changed substantially the way funds paid toward a
student’s education are to be handled when a recipient of Federal
Financial Aid withdraws from school. A statutory schedule is used
to determine the amount of Federal Financial Aid that has been
earned based on the period the student was in attendance. Up
through the 60% point in each payment period of enrollment, a
pro rata schedule is used to determine how much Federal Financial
Aid the student will receive. After the 60% point in the payment
period of enrollment, a student has earned 100% of the Federal
funds awarded for the period.
The percentage earned will be calculated based on the following
schedule:
Week 1 6 percent Week 7 43 percent
Week 2 12 percent Week 8 50 percent
Week 3 18 percent Week 9 56 percent
Week 4 25 percent Week 10 60 percent
Week 5 31 percent Week 11-16 100 percent
Week 6 37 percent
For example, if a student has received $1,000 in Federal Financial
Aid and withdraws within the first week of classes, that student will
receive 6 percent ($60) of the aid award applied to total charges.
The remaining $940 will be returned to the Federal Financial Aid
programs in the following order:
• Unsubsidized Student Loans
• Subsidized Student Loans
• Perkins Loans
• PLUS Loans/Graduate PLUS Loans
• Federal Grants
• Other Assistance under Title IV
The refund and repayment provisions mandated by the Federal
government for Federal Aid Recipients apply when a student
receives financial aid funds and withdraws, drops out, takes an
unapproved leave of absence, fails to return from an approved leave
of absence, is expelled, or otherwise fails to complete the
period of enrollment for which he or she was charged. The refund
and repayment requirements DO NOT APPLY to a student who:
• Withdraws, drops out, or is expelled before his or her
first day of class
• Withdraws from some classes, but continues to be
enrolled in other classes, or
• Does not receive funds for the period in question.
(Students whose parents received a PLUS Loan are
considered to have received funds and so are covered
for the refund and repayment requirements.)
Repayments
If a student’s non-instructional educational expenses (allowances
as prescribed below) incurred up to the time of withdrawal exceed
the amount of cash disbursement, the student does not owe a
repayment. If cash disbursed exceeds the non-instructional costs of
education incurred up to the time of withdrawal, the student does
owe a repayment. This repayment is the difference between costs
incurred and the actual cash refund received. Non-instructional
expenses are determined by calculating the percentage of room,
board, books, supplies, travel, and personal expenses incurred
during the portion of the term a student is enrolled. Off-campus
board and personal expenses are prorated on a weekly basis. There
is no proration of on-campus room charges. A percentage of books,
supplies, and travel costs is allowed based on length of enrollment.
Student Aid Accounts to be Refunded and Repaid
Once the amounts to be refunded and/or repaid are determined,
the aid programs from which the student received funds will be
reimbursed in the following order.
• Federal Direct/Stafford loans;
• Federal Perkins loans;
• Federal PLUS loans received on behalf of the student;
• Federal Pell Grants;
• Federal SEOG Grants;
• other Title IV programs;
• other federal, state, private, or institutional student
financial assistance received by the student for which
refunds are required;
• the student.
Other Assistance
Vocational Rehabilitation Scholarships: This program provides for
education and training if the student has a physical or mental disability
which is a substantial handicap to employment and if there
exists reasonable expectation that vocational rehabilitation services
may lead to gainful employment. Additional information is available
through the Department of Vocational Rehabilitation in the
student’s home state.
College Budget Plans: Tuition Management Service (T.M.S.) is one
of a number of special plans by many of the larger banks which will
pay college fees when due and arrange for a parent or sponsor to
repay on a prearranged monthly budget schedule extending over
the year. Contact The Citadel’s Treasurer’s Office for information.
Veterans’ Services: Veterans’ services are administered under the
umbrella of student financial aid at The Citadel. Veterans’ services
are intended to meet the needs of students receiving benefits under
the following programs:
12