NAVAL AVIATION SYSTEMS - NASA Wiki

Changing Policy: The Navy currently requires the standard AP format outline in the ASN (RD&A) Planning
Guide to be used. However, the Navy Acquisition Procedures Supplement (NAPS) is being revised to state that no
strict AP format is necessary, provided the requirements of FAR 7.104 and 7.105 are generally met and the MDA
concurs. Contact the POC below before writing your Acquisition Plan as this change should be in effect shortly.
Review & Approval: Once completed and approved by the IPT, the AP is submitted for signature of the program
manager, contracting officer, and the Head of Contracting and then forwarded it to the cognizant PEO or AIR-1.0
(for NAVAIR programs) for final approval.
Revisions: The program manager should review the AP annually to see if a revision is necessary. Specific
guidance on what constitutes a revision is provided in paragraph 10 of NAVAIRINST 4200.36. An AP revision
may be forwarded for approval in memorandum format explaining the nature of the change(s) and will include as
an enclosure those pages of the original AP that have been changed. The changed parts will be indicated by a
vertical line in the margin and a date in the upper right hand corner. An approval signature page, similar to the
one on the original AP, will be used for AP updates. The signature page is signed by the same review codes and
approval authority as the original AP. Review of the revision is to be confined to those review codes responsible
for or effected by the particular functional areas being changed. If the extent of the changes requires a complete
rewrite, an entirely new AP will need to be written. See NAVAIRINST 4200.36 for additional details.
Lessons Learned:
1) The AP should reflect a minimum of three years of program effort. The signature page should state the
contract years which are covered by the AP and when (FY or milestone) the next revision is planned for or
anticipated.
2) The use of past performance as a source selection factor should be cited, when applicable, in the AP. It can be
mentioned in standard paragraphs of the AP format that deal with proposed sources and basis for selection,
competition, source selection procedures, other contract/business considerations, and risks.
3) Be sure to have an approved Acquisition Strategy for an ACAT program prior to submitting the AP for final
approval. The AP cannot be approved without it. Ensure their is no conflicting information between the AP and
the Acquisition Strategy. For some programs, particularly those for which the PEO and MDA are the same
(ACAT III and IV), the Acquisition Strategy and AP may be combined into one document
POC: Tom Dewland, AIR-1.1B, room 354, bldg 2272, (301)757-6623
Jackie Mercer, AIR-1.1C, room 354, bldg 2272, (301) 757-6624
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