NAVAL AVIATION SYSTEMS - NASA Wiki

REQUIREMENTS IDENTIFICATION is the second key. Program offices budget 3 years in advance using
the Planning, Programming, and Budgeting System (PPBS) process. Even though Congress may change the final
outcome there is no reason not to initiate the procurement process by identifying to the IPT or procurement teams
(PT) what requirements you based your budget input on. Let the entire PT know what the program you developed
and sold is all about, and what constraints have been placed on the procurement (e.g. number of deliverables,
timing for completion of tests to support milestone reviews, competition, small business, etc.). Do this in written
form, so as the budget process continues and changes occur or IPT/PT members change, there will be a track
record for all TEAM members.
SCHEDULING dates of completion of tasks and CONTINUOUS MONITORING of the achievement of those
tasks are the third and fourth keys. Even though the Procuring Contracting Officer (PCO) is tasked with the
responsibility of gathering the information for AIR-2.0 contracting efforts from the IPT/PT and assembling it into
a final product, they cannot be successful unless the IPT leaders are constantly involved in making decisions,
communicating changes, etc. to make it happen. REMEMBER. . . . .FOR A MAJOR SOLICITATION, THE
PRODUCT AIR-2.0 PUTS OUT ON THE STREET MUST BE A TEAM DEVELOPED DOCUMENT. . . . .IPT
LEADERS CANNOT JUST ASSIGN THE EFFORT TO ONE PERSON AND SAY "MAKE IT HAPPEN". The
success of the new process is dependent on all competency members being involved, doing their portion, and
commenting on the contribution of others so the final product is integrated and results in a quality solicitation.
Reference Material
NAVAL AIR SYSTEMS COMMAND PID GUIDE (LATEST EDITION) - Hard copies are available from
AIR-1.3.2. This guide describes in detail how to prepare a solicitation, contract modification or change order. It
contains several sample documents to assist the IPT/PT when preparing the various sections of the PID; briefly
describes the DoD acquisition process and how the procurement process is integrated with the acquisition
milestones; discusses the role of the IPT/PT members; the purpose of the Procurement Planning Conference (PPC)
and the Data Requirements Review Board; and highlights acquisition reform initiatives including the policy on
Military Specifications and Standards. It also contains a number of annexes which explain contract types,
preparation of J&As, consulting services, contract security classification specification (DD Form 254), contract
data requirements lists (CDRLs), funding documents, and selections of special contract clauses. This is a handy
reference guide which is intentionally voluminous in order to provide viewing "samples" of documents and should
be used by all IPT/PT members.
NAVAIR PROCUREMENT PROCESS COURSE (in HRC catalog) - Four day course sponsored by AIR-1.3
with presentations from all NAVAIR competencies; offered three times a year.
"TEAM Procurement Process Overview" number 00076-VT-94 - A 30 minute video tape available from AIR-
1.3A or AIR-1.3,2 that leads the viewer through the top level steps of the procurement process. It does not tell you
how to "write" a solicitation, follow-on films currently in development will cover that topic in a piecemeal fashion
so you can view only the technical areas you need help in. Copies have been distributed to all program offices and
some competencies.
POC: Elveta McKinney, AIR-1.3.2, (301) 757-9028, bldg 441
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