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CHAPTER XI: KEY TOPICS PART E: DATA MANAGEMENT Purpose: To address data management as a key issue impacting management decisions during the acquisition process. The non-availability of adequate and complete data is an impediment to the support of our fleet and our ability to support full and open competition of our weapon systems. Source Documentation: DoD 5000.2R - Mandatory Procedures for Major Defense Acquisition Programs (MDAPs) and Major Automated Information System (MAIS) Acquisition Programs DoD 5010.12-M Procedures for the Acquisition and Management of Technical Data NAVAIRINST 4200.21C of 29 Jun 1995, Data Requirements Review Board (DRRB) AMSDL (Acquisition Management System and Data Requirements control List) issued semi-annually in April and October. Responsibilities: All program managers are responsible for ensuring their data requirements comply with the policy of DoD 5000.2-R and NAVAIRINST 4200.21C, DRRB. AIR-1.3.3 is responsible for developing and maintaining command policies and procedures governing the acquisition and management of data. Upon request of program managers, AIR-1.3.3 will assist in the Program Planning Conferences (PPCs) (see Chapter XI, Part G of this Guide for information on the PPC) on issues relative to data acquisition. AIR-1/3/3 will also upon request from the program managers, Chair of Vice Chair the DRRBs IAW NAVAIRINST 4200.21C. Background: Acquisition of data and tailoring data requirements will be discussed as part of the PPC with the appropriate IPT members and user community involved. Sufficient time should be allowed to produce a quality Performance Based Statement of Work and the minimum data requirements to support the specific Mission Needs Statement or Operational Requirements Document. It is imperative the DoD reduce the cost of data acquisitions, one way is requesting data in contractor format versus unique DoD format (utilize the AMSDL). With realistic time schedules established, the rework of Procurement Initiation Documents can be reduced. POC: John Jones, AIR-1.3.3, 301-757-9090, Bldg 441 52
CHAPTER XI KEY TOPICS PART F: PAST PERFORMANCE AND BEST VALUE Purpose: To provide the NAVAIR position on the use of past performance/ systemic improvement and the best value concept in the source selection process. Discussion: While the lowest price or total cost to the government is properly the deciding factor in many source selections, the government may select the source whose proposal offers the best value to the government based on criteria other than lowest cost or price. Past performance risk assessment is now being used as a tool in the source selection process. NAVAIR has developed a system of evaluating contractor past performance, which is addresses in NAVAIRINST 4200.39. The objective is to highlight poor performers, hold contractors accountable for their past performance, reduce the government's overall risk associated with the acquisition, and receive the best value overall for the money the Navy has to spend. Factors to be assessed include areas such as technical, quality, cost, and adherence to established schedules. It is important to note that the best value concept is not limited only to the use of past performance in the selection process. A best value selection may use a combination of not only performance, but technology, price, and whatever other factors are considered most advantageous to the particular requirement. Its use can conceivably involve complex issues with selections based not only on the above attributes, but on other initiatives as well, such as mobilization capability, security considerations, and enhancement or retention of certain types of socioeconomic sources or domestic production capabilities. The primary consideration should be which offeror can perform the contract in a manner most advantageous to the government, as determined by the evaluation of proposals according to the established evaluation criteria. Summary: Planning is key in obtaining the most for our money. Consideration of past performance risk assessment in source selections should begin as early as possible. When applicable, reference to its intended use should be made in the Acquisition Planning Document, while the specific clauses for past performance/systemic improvement should be in the Request for Proposals. NAVAIR will continue evaluations to develop the best method of using past performance and other criteria in the source selection process. POC: Joe Flaig, AIR-4.10, 301-757-1810 53
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AIR-1.1C Thirteenth Edition 4 Decem
Page 3 and 4:
TABLE OF CONTENTS Page No. I. INTRO
Page 5 and 6:
CHAPTER I: INTRODUCTION & OBJECTIVE
Page 7 and 8: CHAPTER II: NAVAL AVIATION ACQUISIT
Page 9 and 10: NA VAL A VIATION SYSTEMS T E Ao M N
Page 11 and 12: POC: Tom Dewland, AIR-1.1B, room 35
Page 13 and 14: Program Initiation Documentation: A
Page 15 and 16: Purpose: The DoN's objective is to
Page 18 and 19: Source Documentation: NAVAIR Chart
Page 20 and 21: CHAPTER VI: MILESTONE REVIEW/APPROV
Page 22: CHAPTER VI: MILESTONE REVIEW/APPROV
Page 25 and 26: ACQUISITION PHASES AND MILESTONES P
Page 27 and 28: CHAPTER VII: PROGRAM AUTHORIZATION
Page 29: CHAPTER VII: PROGRAM AUTHORIZATION
Page 32 and 33: For R&D programs, outlining what yo
Page 34 and 35: TYPES OF PROCUREMENT DOCUMENTS - Ta
Page 36 and 37: CHAPTER VIII: KEY TOPICS PART B: PR
Page 38 and 39: PROCUREMENT CATEGORY CODING DETAIL
Page 40 and 41: Post-Negotiation Post-Negotiation C
Page 42 and 43: f. At the request of OSD or the MDA
Page 44 and 45: CHAPTER IX: MANAGING PROGRAM MODIFI
Page 47 and 48: CHAPTER X: CONFIGURATION MANAGEMENT
Page 49 and 50: CHAPTER X: CONFIGURATION MANAGEMENT
Page 51 and 52: CHAPTER XI: KEY TOPICS PART A: PROG
Page 53 and 54: CHAPTER XI: KEY TOPICS PART B: COMP
Page 55 and 56: CHAPTER XI: KEY TOPICS PART C: ADVI
Page 57: CHAPTER XI: KEY TOPICS PART D: WARR
Page 61 and 62: Preceding Process • Establish & M
Page 63 and 64: CHAPTER XI: KEY TOPICS PART I: INTE
Page 65 and 66: CHAPTER XI: KEY TOPICS PART J: VALU
Page 67 and 68: CHAPTER XI: KEY TOPICS PART L: INTE
Page 69 and 70: CHAPTER XI: KEY TOPICS PART M: STAT
Page 71 and 72: CHAPTER XI: KEY TOPICS PART N: ACQU
Page 73: CHAPTER XI: KEY TOPICS PART O: MAST
Page 76 and 77: Lessons Learned: 1) Too Little Too
Page 78 and 79: 3. Contractor and Government negoti
Page 80 and 81: ♦ All team players available when
Page 82 and 83: Advantages • (Contractorís name)
Page 84 and 85: CHAPTER XII: RECENT ACQUISITION REF
Page 86 and 87: attention is required setting up th
Page 88 and 89: REFERENCES AND POINTS OF CONTACT Pr
Page 90 and 91: Competition NAVAIRINST 4200.5C D. M
Page 92 and 93: GLOSSARY OF ABBREVIATIONS AND ACRON
Page 94 and 95: LSA M&S MAPP MDA ME MESMS MGFEL MIL
Page 96: WSE WSPD SPAWAR Warfare Systems Eng
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