Annual Report 2004 - Charles Stewart Mott Foundation

Checklist
Formal proposals should contain the
following:
❑ A cover letter detailing the amount of
money requested and the grant period,
signed by the person ultimately responsible
for signing grant contracts on behalf of the
grant applicant.
❑ The project description, including an
explanation of why the project is needed,
who will be served and what will be
accomplished during a specific period of
time.
❑ Information on the feasibility and
sustainability of the proposed grant activity.
❑ Information on lasting benefits to the
organization, program participants, the
community or other organizations working
in the field.
❑ An appropriate plan for evaluation,
reporting and dissemination.
❑ A documented line-item expense budget,
as well as a revenue budget, showing all
projected sources of funds for the
proposed grant period.
❑
❑
Information about the organization seeking
funds, including its staff, board of directors,
legal classification, and history and
accomplishments. For U.S. organizations,
this should include proof of tax-exempt
501(c)(3) status by the IRS.
Because the Foundation believes in the
importance of accountability for the
nonprofit community, an applicant will be
required to submit copies of its annual
report and its audited financial statements
before any grant is made. If these are not
available, a domestic organization will be
asked to submit a copy of its latest IRS
Form 990 return.
Proposals or letters of inquiry should be
clearly marked GRANT PROPOSAL and
addressed:
Office of Proposal Entry
Charles Stewart Mott Foundation
Mott Foundation Building
503 S. Saginaw St., Ste. 1200
Flint, MI 48502-1851
U.S.A.
Please be aware that, on average, the
review process takes four months from the
time the proposal is received.
Grant Oversight
Program staff monitors all grants and grant
reports and makes site visits as appropriate.
Upon completion of projects, program staff
conducts a final assessment as part of the
Foundation’s close-out procedure.
Additional Requirements for Foreign
Organizations
Foreign applicants are urged to submit either a
letter of inquiry or a brief proposal and not
prepare a lengthy, detailed proposal exclusively
for Mott unless advised to do so by Foundation
staff. All letters and proposals must be in English
and must be submitted by a bona fide charitable,
educational or governmental organization. Two
copies of the letter and/or proposal are required
for projects in Central/Eastern Europe and
Russia, and South Africa.
U.S. government regulations require the
Foundation to collect from all applicants, except
governmental units or organizations, an affidavit
and public support schedule to determine
equivalence as a tax-exempt institution under
U.S. law before a grant can be made. The
Foundation’s program staff will provide the
forms as well as assistance in completing them.
All submitted materials, such as articles and
bylaws, must be in English.
Proposals or letters of inquiry relating to
CEE and Russia may be sent to the Flint office.
Proposals or letters of inquiry relating to
South Africa may be sent either to the Flint
office or to the regional office in Johannesburg,
South Africa:
Charles Stewart Mott Foundation
P.O. Box 32088
Braamfontein 2017
South Africa
Specific guidelines containing information
about each Foundation program are available
without charge. This information, as well as
summaries of grants made by the Foundation,
is available for viewing or downloading on the
Web at Mott.org. In addition, requests can be
made by writing to the Foundation or sending
an e-mail to publications@mott.org.
2004 ANNUAL REPORT
93