DISTRICT OF SECHELT
DISTRICT OF SECHELT
DISTRICT OF SECHELT
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<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
REGULAR MEETING <strong>OF</strong> COUNCIL<br />
Community Meeting Room, 5797 Cowrie Street, Sechelt, BC<br />
Wednesday, August 1, 2012<br />
7:00 pm<br />
AGENDA<br />
1. CALL TO ORDER<br />
2. ADOPTION <strong>OF</strong> AGENDA<br />
3. APPOINTMENTS AND DELEGATIONS<br />
3.1 Venai Raniga, BCGEU regarding Privatization of the<br />
Provincial Liquor Distribution Branch<br />
Pg 1-4<br />
4. PROCLAMATIONS<br />
5. ADOPTION <strong>OF</strong> MINUTES <strong>OF</strong> PREVIOUS COUNCIL MEETINGS<br />
5.1 Minutes of the Regular Council Meeting of July 18, 2012 Pg 5-12<br />
5.2 Minutes of the Regular Council Meeting of July 18, 2012 Pg 13-14<br />
5.3 Minutes of the Regular Council Meeting of July 25, 2012 Pg 15-16<br />
6. BUSINESS ARISING FROM THE MINUTES<br />
7. COMMITTEE / COMMISSION MINUTES AND REPORTS<br />
7.1 Minutes of the Committee of the Whole Meeting of July 25,<br />
2012 - for receipt and endorsement<br />
7.2 Minutes of the Airport Development Advisory Committee<br />
Meeting of July 24, 2012<br />
Pg 17-24<br />
Pg 25-38<br />
• for receipt<br />
• Memo from the Director of Development Services<br />
regarding Recommendation No. 4<br />
• Recommendation Nos. 3,4,5 require Council
2<br />
endorsement<br />
Attachment #1 – Sechelt Airport Funding Application<br />
Project Plan<br />
7.3 Minutes of the Advisory Planning Commission Meeting of July<br />
17, 2012 - for receipt<br />
Pg 38 (a-f)<br />
Pg 39-42<br />
8. REPORTS FROM COUNCILLORS<br />
8.1 Councillor’s Reports Verbal<br />
9. BYLAWS<br />
For First Reading<br />
9.1 District of Sechelt Official Community Plan Amendment<br />
Bylaw No. 492-6, 2012 (Affordable Housing and Density<br />
Bonus policies)<br />
OCP Bylaw Voting: endorsement requires majority vote<br />
of full Council<br />
Pg 43-44<br />
For Adoption<br />
9.2 District of Sechelt Open Air Burning Bylaw No. 486, 2012 Pg 45-49<br />
10. NEW BUSINESS<br />
11. BUSINESS ITEMS<br />
11.1 Sechelt Visitor Information Centre – 2 nd Quarter Statistics Pg 50<br />
12. ITEMS FOR INFORMATION/RELEASE <strong>OF</strong> IN CAMERA ITEMS<br />
12.1 Council Correspondence – for receipt Pg 51-68<br />
12.2 Report from the Assistant Corporate Officer, dated July 19,<br />
2012<br />
Pg 69-70<br />
• Release of Resolutions from In Camera<br />
13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS<br />
14. ADJOURNMENT<br />
Public Question and Answer Period<br />
District of Sechelt<br />
Regular Council Meeting Amended Agenda<br />
August 1, 2012
July 17, 2012<br />
Dear Councillor<br />
I am writing to you regarding the provincial government’s plans to privatize the BC Liquor<br />
Distribution Branch (LDB) warehouse and distribution system, and to ask you to oppose this move<br />
by adopting the enclosed motion.<br />
On February 21, 2012, the government announced its intentions to privatize the province's public<br />
liquor distribution system and sell-off its warehouses. This decision was made without any<br />
consultation with workers, bar/restaurant owners and other licensees, communities or the public.<br />
As president of the union representing the thousands of women and men who work for the LDB, I<br />
am very concerned about the impact this will have on these workers and their families. But I'm also<br />
concerned about the impact these changes and the loss of government revenues will have on<br />
communities throughout the province.<br />
Our current liquor distribution system serves us well. In the last five years, the LDB we all own<br />
contributed a net income of $4.3 billion to help pay for public services such as health, education and<br />
highways.<br />
Rather than handing over liquor distribution to a for-profit private company, the government should<br />
consider modernizing government liquor stores through Sunday openings and extended hours to<br />
generate more revenues for public services.<br />
The LDB is a success story. It is efficient, profitable and socially responsible. Our current mix of<br />
rural agency stores, privately-operated neighbourhood stores and government liquor stores, all<br />
supported by central distribution, is working well for consumers. The LDB system should not be<br />
fractured. The central distribution system and the stores must stay together in one system–it’s what<br />
makes it work.<br />
I would very much appreciate hearing your views on these issues. I am also asking local<br />
governments to consider adopting a motion, along the lines of the one enclosed with this letter, and<br />
hope that you will consider supporting it.<br />
If you have any questions, or would like further information, I would be pleased to arrange for a<br />
BCGEU member from your area to attend a meeting of council.<br />
My mailing address is 4911 Canada Way, Burnaby, V5G 3W3, or you can reach me by e-mail at<br />
president@bcgeu.ca.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 1
I look forward to hearing from you.<br />
Sincerely<br />
Darryl Walker<br />
Enclosures<br />
PS Additional information about the impact of privatizing the LDB is also available at our website,<br />
www.bcgeu.ca, or www.DontDropPublicLiquor.ca<br />
DW/scm<br />
cope 378<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 2
MORATORIUM TO PRIVATIZE LIQUOR DISTRIBUTION<br />
City of District of Sechelt<br />
WHEREAS the provincial government, without public consultation or business case, has announced<br />
plans to privatize the Liquor Distribution Branch distribution system and sell-off its warehouses,<br />
which is the first step in the full privatization of our public liquor system, including the retail stores;<br />
and<br />
WHEREAS the sale of this profitable, socially responsible and proven public asset that generates<br />
almost a billion dollars a year in net income for health, education and other public services, will lead<br />
to reduced revenues, higher consumer prices, less selection, and a host of social problems<br />
associated with liquor privatization that may fall on local governments to deal with:<br />
THEREFORE BE IT RESOLVED that Council urge the provincial government to put a moratorium on<br />
the privatization of the LDB and to provide a formal vehicle–perhaps through appointment of a<br />
commissioner, a committee of MLAs, or similar means–for public discussion and community input<br />
into these issues.<br />
cope 378<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 3<br />
Turn Over
Supplementary Memo<br />
The provincial government’s recent surprise announcement to privatise the province’s two Liquor<br />
Distribution Branch (LDB) warehouses will drastically reduce annual revenues to government coffers.<br />
When questioned, the BC Finance Minister Kevin Falcon did not rule out future full privatisation of the<br />
LDB, similar to their privatisation attempt in 2002/03.<br />
Similar policy changes in Alberta led to a tripling of the number of liquor stores and caused the Calgary<br />
and Edmonton police departments to report significant increases in alcohol-related crimes.<br />
A BC Ministry of Health report has recommended that<br />
government-run retail stores serve as the exclusive distributors of alcohol from a public health<br />
perspective, and<br />
a moratorium be placed on new private stores and restrictions on the growth in number of agency<br />
stores, in particular due to concerns with youth access to alcohol.<br />
The Liquor Control and Licensing Branch conducted a pre-announced audit of over 800 stores, public and<br />
private in 2008, and found that private stores are much less likely to request ID from customers who<br />
appeared under the age of 25 than public stores.<br />
Additionally, studies show that other liquor privatizations have led to higher consumer prices, more stores<br />
with less selection, and marginalized workers.<br />
If these concerns are not addressed, the responsibility for more policing costs as well as those for health<br />
and social services may be downloaded to local governments.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 4
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE REGULAR COUNCIL MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
Wednesday, July 18, 2012<br />
PRESENT<br />
Mayor J.R. Henderson; Councillors D. Hockley, T. Lamb, A. Lutes,<br />
C. Moore, M. Shanks and D. Siegers<br />
STAFF Acting Chief Administrative Officer E. Machado; Acting Corporate Officer<br />
G. van der Wolf; Chief Financial Officer A. deBucy; Director of Engineering<br />
K. Tang; Director of Development Services R. Parfitt; Executive Assistant<br />
J. McDougall; Recording Secretary S. Sagman<br />
______________________________________________________________________<br />
CALL TO ORDER<br />
The Mayor called the Regular Council Meeting to order at 7:00 pm.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Res. No. 997-7//2012 – Hockley/Siegers<br />
That the Agenda be adopted.<br />
CARRIED<br />
APPOINTMENTS AND DELEGATIONS<br />
None.<br />
PROCLAMATIONS<br />
None.<br />
ADOPTION <strong>OF</strong> PREVIOUS MINUTES <strong>OF</strong> COUNCIL<br />
Minutes of the Regular Council Meeting of July 4, 2012<br />
Res. No. 998-7/2012 – Siegers/Moore<br />
That the Minutes of the Regular Council Meeting of July 4, 2012 be received and<br />
adopted.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 5
District of Sechelt<br />
Minutes – Regular Council Meeting Page 2 of 8<br />
July 18, 2012<br />
Minutes of Regular Council Meeting of July 4, 2012<br />
A typographical error was noted on page 9. The word ‘time’ should replace the word<br />
‘tie’. On the same page, the first sentence of the Mayor’s statement should read “he has<br />
carefully reviewed all information available and considered the matter carefully”.<br />
On page 12 the “District of Sechelt Public Sewer Bylaw No. 112, 1990” should be<br />
amended to “District of Sechelt Public Sewer Amendment Bylaw 112-5, 2012”.<br />
And the “District of Sechelt Sewage Pumping Bylaw No. 307, 1996” should be amended<br />
to “District of Sechelt Sewage Pumping Amendment Bylaw No. 307-3, 2012”.<br />
Res. No. 999-7/2012 – Lutes/Siegers<br />
That the Minutes of the Regular Council Meeting of July 4, 2012 be received and<br />
adopted as amended.<br />
CARRIED<br />
Minutes of Regular Council Meeting of July 11, 2012<br />
Res. No. 1000-7/2012 – Siegers/Moore<br />
That the Minutes of the Regular Council Meeting of July 11, 2012 be received and<br />
adopted.<br />
CARRIED<br />
BUSINESS ARISING FROM MINUTES<br />
There was no business arising from minutes.<br />
COMMITTEE / COMMISSION MINUTES AND REPORTS<br />
Minutes of the Committee of the Whole Meeting of July 11, 2012<br />
Res. No. 1001-7/2012 – Siegers/Shanks<br />
That the Minutes of the Committee of the Whole Meeting of July 11, 2012 be received.<br />
Res. No. 1002-7/2012 – Moore/Siegers<br />
CARRIED<br />
That the recommendations from the Minutes of the Committee of the Whole meeting of<br />
July 11, 2012 be endorsed as follows:<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 6
District of Sechelt<br />
Minutes – Regular Council Meeting Page 3 of 8<br />
July 18, 2012<br />
Recommendation No. 2 – Citizen Survey<br />
That the report from the Interim Chief Administrative Officer dated July 5, 2012<br />
regarding 2012 Citizen Survey be received.<br />
Recommendation No. 3 – Citizen Survey<br />
That Council direct staff to research a service provider to conduct the Citizen Survey,<br />
including proposed survey format, and forward their recommendations to Council.<br />
Recommendation No. 4 – Proposed New Open Air Burning Regulatory Bylaw<br />
That the report from the Interim Chief Administrative Officer dated July 4, 2012<br />
regarding Open Air Burning Regulatory Bylaw No. 486, 2009 be received.<br />
Recommendation No. 8 – Proposed New Open Air Burning Regulatory Bylaw<br />
That the Open Air Burning Regulatory Bylaw No. 486, 2009, (2) (a) be amended by<br />
removing the phrase ‘for the period of two calendar years from the date of the adoption<br />
of this bylaw’ and replacing it with ‘until January 1, 2014’ and<br />
That the Open Air Burning Regulatory Bylaw No. 486, 2009, 3 (1) (a) 4 be amended by<br />
removing ‘demonstration waste’ and replacing it with ‘demolition waste’.<br />
That the Open Air Burning Regulatory Bylaw No. 486, 2009 be adopted as amended.<br />
Recommendation No. 9 – Proposed New Open Air Burning Regulatory Bylaw<br />
That following adoption of Bylaw No. 486, 2009 that a communication plan be<br />
developed to educate the public on best practices for open air burning and inform the<br />
general public of the respective changes to open air burning for the District of Sechelt.<br />
CARRIED<br />
Minutes of the Sechelt Cultural Complex Task Force Meeting of April 30, 2012<br />
Res. No. 1003-7/2012 – Siegers/Hockley<br />
That the Minutes of the Sechelt Cultural Complex Task Force Meeting of April 30, 2012<br />
be received and adopted.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 7
District of Sechelt<br />
Minutes – Regular Council Meeting Page 4 of 8<br />
July 18, 2012<br />
Recommendation No. 5 - Sechelt Cultural Complex Task Force Meeting Minutes –<br />
Terms of Reference<br />
Res. No. 1004-7/2012 – Siegers/Hockley<br />
That the Sechelt Cultural Complex Task Force Terms of Reference be amended as<br />
recommended in the Task Force Meeting minutes of April 30, 2012 and forwarded to<br />
Council for endorsement.<br />
CARRIED<br />
In discussion it was noted that:<br />
the Terms of Reference for the Sechelt Cultural Complex Task Force had<br />
previously come before Council and were endorsed;<br />
the Terms of Reference for all Committees are currently being reviewed by the<br />
Acting Chief Administrative Officer and Assistant Corporate Officer. A report to<br />
Council will be forthcoming.<br />
Minutes of the Sechelt Cultural Complex Task Force Meeting of June 11, 2012<br />
Res. No. 1005-7/2012 – Siegers/Hockley<br />
That the Minutes of the Sechelt Cultural Complex Task Force Meeting of June 11, 2012<br />
be received and adopted.<br />
CARRIED<br />
Minutes of the Sechelt Cultural Complex Task Force Meeting of June 18, 2012<br />
Res. No.1006-7/2012 – Siegers/Lamb<br />
That the Minutes of the Sechelt Cultural Complex Task Force Meeting of June 18, 2012<br />
be received and adopted.<br />
CARRIED<br />
In discussion it was noted that:<br />
there is a reference to the re-appointment of Task Force members. When the<br />
committee was created Council appointed the Task Force members; however, in<br />
recent years the Committee has been appointing its own members;<br />
the current group has been dissolved and new member applications will be<br />
brought forward to Council soon.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 8
District of Sechelt<br />
Minutes – Regular Council Meeting Page 5 of 8<br />
July 18, 2012<br />
Minutes of the Arts, Culture and Heritage Advisory Committee Meeting of<br />
June 26, 2012<br />
Res. No. 1007-7/2012 – Lutes/Siegers<br />
That the Minutes of the Arts, Culture and Heritage Advisory Committee Meeting of<br />
June 26, 2012 be received and adopted.<br />
CARRIED<br />
REPORT FROM NON-STANDING COMMITTEES, LIAISON APPOINTMENTS AND<br />
GENERAL REPORTS FROM COUNCIL<br />
1. Report on Liaison Activities, General Report<br />
Councillor Hockley reported on:<br />
his attendance at an airport meeting before going on vacation earlier in the<br />
month.<br />
2. Report on Liaison Activities, General Report<br />
Councillor Lamb reported on:<br />
his attendance at the Wastewater Treatment Committee meeting. He noted<br />
that the meeting was positive and there is now a signed agreement with an<br />
Owner’s Technical Consultant.<br />
3. Report on Liaison Activities, General Report<br />
Councillor Lutes reported on:<br />
taking a helicopter tour, courtesy of the Sunshine Coast Regional District<br />
(SCRD), to survey the inlet, water intake and the landfill;<br />
the final draft of the Chapman Creek Source Assessment Plan will be<br />
released in September;<br />
the recognition of the SCRD for its recycling accomplishment: a total of<br />
1,962 kg of batteries were recycled;<br />
her attendance at the Downtown Business Association and Chamber of<br />
Commerce barbeque held at the Seaside Centre.<br />
4. Report on Liaison Activities, General Report<br />
Councillor Moore reported on:<br />
his attendance at Airport Advisory meetings. He noted that the meetings were<br />
positive and a business case for the airport is being developed;<br />
his attendance at the Wastewater Treatment meeting. He stated that<br />
Sechelt’s plans for a wastewater treatment facility will establish a ’best<br />
practice’ provincially, in Western Canada and perhaps nationally;<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 9
District of Sechelt<br />
Minutes – Regular Council Meeting Page 6 of 8<br />
July 18, 2012<br />
<br />
his attendance at the Mayor’s garden party.<br />
5. Report on Liaison Activities, General Report<br />
Councillor Shanks reported on:<br />
his attendance at a Wastewater Treatment meeting;<br />
his attendance at an Airport Advisory meeting;<br />
his participation in a tour of the Watermark construction project.<br />
6. Report on Liaison Activities, General Report<br />
Councillor Siegers reported on:<br />
her attendance at the Mayor’s garden party along with District staff and<br />
Council. She thanked the Mayor for hosting and staff for organizing an<br />
enjoyable event;<br />
her participation in the tour of the Watermark construction project;<br />
her attendance at a Sunshine Coast Housing Committee meeting;<br />
the upcoming Small Business Conference;<br />
her attendance at the Chamber of Commerce barbeque.<br />
7. Report on Liaison Activities, General Report<br />
Mayor Henderson reported on:<br />
the hiring of the Executive Assistant to the Mayor, Council and Chief of<br />
Innovation and Growth (CIG). He introduced Jeanette McDougall;<br />
the ongoing interviews for the CIG position;<br />
retaining Gerry van der Wolf on contract as Assistant Corporate Officer;<br />
his travel to Prince George on private business. He met with the city’s Mayor<br />
and some MLAs and was encouraged by the recognition that Sechelt<br />
received;<br />
his appreciation for the hard work of District of Sechelt staff in recent months.<br />
BYLAWS<br />
District of Sechelt Open Air Burning Bylaw No. 486, 2012<br />
Res. No. 1008-7/2012 – Siegers/Shanks<br />
That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a first time this<br />
18 th day of July, 2012.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 10
District of Sechelt<br />
Minutes – Regular Council Meeting Page 7 of 8<br />
July 18, 2012<br />
Res. No. 1009-7/2012 – Lutes/Siegers<br />
That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a second time<br />
this 18 th day of July, 2012.<br />
CARRIED<br />
Res. No. 1010-7/2012 – Moore/Siegers<br />
That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a third time this<br />
18 th day of July, 2012.<br />
CARRIED<br />
NEW BUSINESS<br />
There were no new items of business.<br />
BUSINESS ITEMS<br />
There were no items of business.<br />
ITEMS FOR INFORMATION / RELEASE <strong>OF</strong> IN CAMERA ITEMS<br />
Council Correspondence<br />
Res. No. 1011-7/2012 – Siegers/Hockley<br />
That the Council Correspondence as of July 18, 2012 be received for information.<br />
Release of Resolutions from In Camera<br />
Res. No. 1012-7/2012 – Siegers/Shanks<br />
CARRIED<br />
That the report of the Assistant Corporate Officer dated July 12, 2012 regarding release<br />
of a resolution from in camera be received; and<br />
That the following resolution be released from in camera:<br />
That Council appoint the following three (3) applicants as members to the Board of<br />
Variance for a three (3) year appointment:<br />
John Wright<br />
Terry Davies<br />
Michel Billotte<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 11
District of Sechelt<br />
Minutes – Regular Council Meeting Page 8 of 8<br />
July 18, 2012<br />
MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS<br />
There were no emergency items brought forward.<br />
ADJOURNMENT<br />
Res. No. 1013-7/2012 – Siegers/Lamb<br />
That the Regular Council Meeting be adjourned at 7:21 pm, Wednesday, July 18, 2012.<br />
Certified Correct:<br />
CARRIED<br />
___________________________<br />
John R. Henderson, Mayor<br />
______________________________________<br />
Gerry van der Wolf, Acting Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 12
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE REGULAR COUNCIL MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
Wednesday, July 18, 2012<br />
PRESENT<br />
Mayor J.R. Henderson; Councillors D. Hockley, T. Lamb, A. Lutes,<br />
C. Moore, M. Shanks and D. Siegers<br />
STAFF Acting Chief Administrative Officer E. Machado; Acting Corporate Officer<br />
G. van der Wolf; Chief Financial Officer A. deBucy; Director of Engineering<br />
K. Tang; Director of Development Services R. Parfitt; Executive Secretary<br />
J. McDougall; Recording Secretary S. Sagman<br />
______________________________________________________________________<br />
CALL TO ORDER<br />
The Mayor called the Regular Council Meeting to order at 7:25 pm.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Res. No. 1014-7/2012 – Siegers/Lutes<br />
That the Agenda be adopted.<br />
CARRIED<br />
BUSINESS ITEMS<br />
None.<br />
IN CAMERA SESSION<br />
Res. No. 1015-7/2012 – Hockley/Lamb<br />
That the meeting be closed to the public to deal with matters suitable for in camera<br />
discussion pursuant to Section 90 (1) (a) (c) (g) (i) and (k) of the Community Charter.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 13
District of Sechelt<br />
Minutes – Regular Council Meeting Page 2 of 2<br />
July 18, 2012<br />
ADJOURNMENT<br />
Res. No. 1016-7/2012 – Siegers/Hockley<br />
That the Regular Council Meeting be adjourned at 7:26 pm, July 18, 2012.<br />
Certified Correct:<br />
CARRIED<br />
____________________________<br />
John R. Henderson, Mayor<br />
______________________________________<br />
Gerry van der Wolf, Acting Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 14
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE REGULAR COUNCIL MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
Wednesday, July 25, 2012<br />
PRESENT<br />
ABSENT<br />
Mayor J.R. Henderson; Councillors D. Hockley, T. Lamb, A. Lutes,<br />
M. Shanks and D. Siegers<br />
Councillor C. Moore<br />
STAFF Acting Chief Administrative Officer E. Machado; Acting Corporate Officer<br />
G. van der Wolf; Chief Financial Officer A. deBucy; Director of Engineering<br />
K. Tang; Director of Development Services R. Parfitt; Coordinator, Council<br />
& Community Relations C. Jordison; Executive Assistant J. McDougall;<br />
Recording Secretary S. Sagman<br />
______________________________________________________________________<br />
CALL TO ORDER<br />
The Mayor called the Regular Council Meeting to order at 2:13 pm.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Res. No. 1017-7/2012 – Lutes/Siegers<br />
That the Agenda be adopted.<br />
CARRIED<br />
BUSINESS ITEMS<br />
Annual Report<br />
Res. No. 1018-7/2012 – Hockley/Siegers<br />
That the report from the Coordinator, Council & Community Relations regarding the<br />
Annual Report be received.<br />
CARRIED<br />
In review of the Annual Report, the Coordinator, Council and Community Relations<br />
noted that:<br />
the report is based on input from District of Sechelt Managers and staff;<br />
Sechelt had considerable population growth between 2006-2011;<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 15
District of Sechelt<br />
Minutes – Regular Council Meeting Page 2 of 2<br />
July 25, 2012<br />
the 2011 General Municipal Election had a higher voter turnout: 47.09%<br />
compared to 38.47% in 2008. The mail-in ballot process, introduced in the last<br />
election, may account for the increase;<br />
statistics indicate the Bylaw Enforcement division is achieving a higher level of<br />
compliance;<br />
Development Services statistics show that the number of single family unit<br />
building permits are stable;<br />
the Parks Department opened a new playground in Tyler Heights and a new<br />
beach access at Mills Road;<br />
Engineering and Public Works have been working on improving the wastewater<br />
treatment system. Much work and public consultation has been done in this area.<br />
the Sustainability Plan was adopted and made part of Sechelt’s Official<br />
Community Plan.<br />
Res. No. 1019-7/2012 - Hockley/Siegers<br />
That Council adopt the District of Sechelt 2011 Annual Report.<br />
CARRIED<br />
IN CAMERA SESSION<br />
Res. No. 1020-7/2012 – Lutes/Siegers<br />
That the meeting be closed to the public to deal with matters suitable for in camera<br />
discussion pursuant to Section 90 (1) (a) (e) (g) (i) and (k) of the Community Charter.<br />
ADJOURNMENT<br />
CARRIED<br />
Res. No. 1021-7/2012 – Lutes/Siegers<br />
That the Regular Council Meeting be adjourned at 2:35 pm, July 25, 2012.<br />
CARRIED<br />
Certified Correct:<br />
_________________________<br />
John R. Henderson, Mayor<br />
______________________________________<br />
Gerry van der Wolf, Acting Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 16
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE COMMITTEE <strong>OF</strong> THE WHOLE MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
Wednesday, July 25, 2012<br />
PRESENT<br />
ABSENT<br />
STAFF<br />
Mayor J.R. Henderson (Chair); Councillors D. Hockley, T. Lamb, A. Lutes,<br />
M. Shanks and D. Siegers<br />
Councillor C. Moore<br />
Acting Chief Administrative Officer E. Machado; Acting Corporate Officer<br />
G. van der Wolf; Chief Financial Officer A. DeBucy; Director of<br />
Engineering K. Tang; Director of Development Services R. Parfitt;<br />
Coordinator, Council & Community Relations C. Jordison; Executive<br />
Assistant J. McDougall; Recording Secretary S. Sagman<br />
CALL TO ORDER<br />
The Chair called the Committee of the Whole Meeting to order at 1:00 pm.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Recommendation No. 1 – Hockley/Siegers<br />
That the Agenda be adopted.<br />
CARRIED<br />
APPOINTMENTS AND DELEGATIONS<br />
None.<br />
BUSINESS ITEMS<br />
RV Parking on Boulevards<br />
Recommendation No. 2 – RV Parking on Boulevards<br />
Siegers/Lutes<br />
That the report from the Assistant Corporate Officer dated July 16, 2012 regarding RV<br />
Parking on Boulevards be received.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 17
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 2 of 8<br />
July 25, 2012<br />
In discussion it was noted that all regulatory bylaws, including the Street and Traffic<br />
Bylaw, will be reviewed in preparation for the Bylaw Enforcement Notice Adjudication<br />
System which will be implemented in early fall of 2012.<br />
Recommendation No. 3 – RV Parking on Boulevards<br />
Lutes/Shanks<br />
That Committee recommend to Council to direct staff to include provisions relating to<br />
the parking of trailers on streets and boulevards as part of the ongoing review of the<br />
Street and Traffic Bylaw.<br />
CARRIED<br />
Proposed Amendments to Council Procedure Bylaw No. 490, 2010<br />
Recommendation No. 4 – Proposed Amendments to Council Procedure<br />
Bylaw No. 490, 2010<br />
Siegers/Lutes<br />
That the report from the Assistant Corporate Officer dated July 13, 2012 regarding<br />
Council Procedure Bylaw No. 490, 2010 amendments be received.<br />
CARRIED<br />
In discussion it was noted that:<br />
an amendment was requested on Page 5, Part 2, 4 (1) Inaugural Meeting - that<br />
the word December be removed;<br />
there are two types of Committees:<br />
o Standing Committee – appointed by Mayor and Council members make<br />
up majority;<br />
o Select Committee – appointed by Council and at least one Council<br />
member appointed;<br />
every Committee must be constituted as Standing or Select but can be named<br />
otherwise;<br />
on Page 8, Part 4, 13 (4) – should section 21 or section 22 be referenced;<br />
on Page 9, (5) – clarify that audio recordings are retained ‘on the website for six<br />
months’;<br />
on Page 18, Part 6, 37 - the reference to section 20 should be reviewed.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 18
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 3 of 8<br />
July 25, 2012<br />
Recommendation No. 5 – Proposed Amendments to Council Procedure Bylaw<br />
Siegers/Lamb<br />
That the proposed amendments to Council Procedure Bylaw No. 490, 2010 be tabled<br />
until such time as additional amendments can be considered.<br />
Union of BC Municipalities 2012 Convention<br />
CARRIED<br />
Recommendation No. 6 – Union of BC Municipalities 2012 Convention<br />
Lutes/Siegers<br />
That the Memo from the President of the Union of BC Municipalities dated July 16, 2012<br />
regarding the Mid-Sized Communities Forum at the 2012 UBCM Convention be<br />
received.<br />
CARRIED<br />
In discussion it was noted that:<br />
Council should determine what topics to submit to the Union of BC Municipalities<br />
(UBCM) for the 2012 Convention being held in Victoria, September 24-28, 2012;<br />
the topics to submit include:<br />
o Policing - the differences between the RCMP and a municipal force;<br />
o Infrastructure Financing - to be discussed at the Mid-Size Communities<br />
Forum;<br />
o Marihuana Production - is on the convention agenda;<br />
o Library Financing – is currently within the Ministry of Education. Suggest it<br />
be moved into the Ministry of Community Services portfolio;<br />
o Broadband Internet service for the Sunshine Coast;<br />
o Clean Energy – not only carbon neutral but other initiatives such as solar<br />
energy and water retention;<br />
Council should meet with the Minister of Transportation regarding the airport,<br />
highway improvements and the Davis Bay Parkway.<br />
Recommendation No. 7 – Union of BC Municipalities 2012 Convention<br />
Lutes/Siegers<br />
That the Memorandum from the Ministry of Community, Sport and Cultural<br />
Development dated July 18, 2012 regarding the 2012 UBCM Convention be received.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 19
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 4 of 8<br />
July 25, 2012<br />
Development Procedures Bylaw No. 513, 2012<br />
Recommendation No. 8 – Development Procedures Bylaw No. 513, 2012<br />
Lutes/Shanks<br />
That the report from the Director of Development Services dated July 17, 2012<br />
regarding proposed Development Procedures Bylaw No. 513, 2012 be received.<br />
CARRIED<br />
In discussion it was noted that:<br />
the Director of Development Services was commended for including all the<br />
information in one document;<br />
it was suggested that the format of the document be changed to have the bylaw<br />
itself address the overall framework for the procedures and have the procedures<br />
listed separately;<br />
currently, a procedural change requires a bylaw amendment;<br />
with the suggested format change a procedural change would be easier;<br />
the Director of Development Services stated that the bylaw is concise and it<br />
clearly indicates what is required of the development community. He added that<br />
he welcomes input from Council;<br />
after second reading the public has thirty days to review and comment on the<br />
bylaw;<br />
the Advisory Planning Commission should be consulted; not as a formal<br />
regulatory referral, but as a courtesy;<br />
it was suggested that staff be given more time to draft a different version of the<br />
bylaw.<br />
Councillor Shanks left the room at 1:24 pm and returned at 1:25 pm.<br />
Recommendation No. 9 – Development Procedures Bylaw 513, 2012<br />
Shanks/Lutes<br />
That District of Sechelt Development Procedures Bylaw No. 513, 2012 be forwarded to<br />
Council for consideration of first and second reading and that the bylaw be referred to<br />
the Coast Community Builders Association and the Sunshine Coast Real Estate<br />
Association for comment prior to adoption.<br />
AMENDED BY<br />
THE FOLLOWING<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 20
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 5 of 8<br />
July 25, 2012<br />
Recommendation No. 10 – Amendment to Recommendation No. 9<br />
Shanks/Lutes<br />
That Recommendation No. 9 be amended by adding the Advisory Planning Commission<br />
to groups to be referred.<br />
DEFEATED<br />
Recommendation No. 9 – Development Procedures Bylaw 513, 2012<br />
Shanks/Lutes<br />
That District of Sechelt Development Procedures Bylaw No. 513, 2012 be forwarded to<br />
Council for consideration of first and second reading and that the bylaw be referred to<br />
the Coast Community Builders Association and the Sunshine Coast Real Estate<br />
Association for comment prior to adoption.<br />
Recommendation No. 11 – Development Procedures Bylaw No. 513, 2012<br />
Siegers/Lamb<br />
DEFEATED<br />
That staff review and redraft Development Procedures Bylaw No. 513, 2012 and<br />
present a report at the next meeting of the Committee of the Whole.<br />
Bonus Density Policy<br />
Recommendation No. 12 – Bonus Density Policy<br />
Siegers/Lutes<br />
CARRIED<br />
That the report from the Community Planner dated July 16, 2012 regarding a proposed<br />
Bonus Density Policy be received.<br />
CARRIED<br />
In discussion it was noted that:<br />
the Community Planner was commended for his report;<br />
clarification was requested regarding the cash in lieu method which is 20% of the<br />
average list price of a unit in a housing project,<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 21
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 6 of 8<br />
July 25, 2012<br />
<br />
<br />
<br />
<br />
the Community Planner explained that the percentage may seem low. However,<br />
the cash amounts for higher priced projects average out when more moderate<br />
projects are taken into account;<br />
20% cash in lieu was decided on after considering many options:<br />
o a fixed amount was not feasible as unit values are different and the value<br />
range is large;<br />
o 25% cash in lieu would not be as attractive to developers;<br />
o a percentage of the construction value was also considered, however, this<br />
method does not take into account the list price and location of a unit;<br />
o the developers indicated they would consider 15-20% cash in lieu;<br />
the average cash in lieu amount is $50,000, which was considered a reasonable<br />
amount by the majority of those consulted;<br />
the Community Planner pointed out that a Council policy will implement this<br />
system, therefore, future amendments to the system can be made easily.<br />
Recommendation No. 13 –Bonus Density Policy<br />
Siegers/Lutes<br />
That pursuant to Section 879 of the Local Government Act Council consider that the<br />
following persons, organizations and authorities may be affected by the Official<br />
Community Plan Amendment Bylaw:<br />
(i) Sunshine Coast Regional District<br />
(ii) Town of Gibsons<br />
(iii) Advisory Planning Commission<br />
(iv) School District 46;<br />
And that Official Community Plan Amendment Bylaw No. 492-6, 2012 be referred to the<br />
above noted organizations for their comments with a 30 day response time.<br />
Recommendation No. 14 –Bonus Density Policy<br />
Siegers/Lutes<br />
CARRIED<br />
That Official Community Plan Amendment Bylaw No. 492-6, 2012 be forwarded to<br />
Council for consideration of first reading and that the bylaw be referred to a Public<br />
Hearing after an information meeting has been held;<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 22
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 7 of 8<br />
July 25, 2012<br />
Traffic Study – Davis Bay Area<br />
Recommendation No. 15 – Traffic Study – Davis Bay Area<br />
Lutes/Siegers<br />
That the report from the Director of Engineering dated July 18, 2012 regarding Traffic<br />
Study – Davis Bay Area be received.<br />
CARRIED<br />
In discussion it was noted that:<br />
concerns were raised regarding allocating $20,000 for a traffic study. Council<br />
inquired as to whether a 4-way stop at Whitaker and Davis Bay could be erected<br />
if that is what is needed;<br />
the Director of Engineering noted that to install a 4-way stop at the intersection<br />
would cost $8,000-10,000;<br />
$20,000 for a larger traffic study is preferable as it will cover the entire<br />
neighbourhood from Whitaker Road to Havies Road;<br />
a traffic study will take into consideration schools, crosswalks, pedestrians, traffic<br />
counts and traffic speed providing better results in the long term;<br />
it was previously anticipated that when Highway #101 construction concluded a<br />
traffic study would be done;<br />
a traffic count could take place when school starts in early September. A report to<br />
Council would be presented at the end of October or early November;<br />
the Chief Financial Officer (CFO) stated that the Engineering Department is on<br />
budget so far this year. Funds for the traffic study will need to come from other<br />
areas of that department’s budget.<br />
Recommendation No. 16 –Traffic Study – Davis Bay Area<br />
Siegers/Lutes<br />
That an overall Traffic Study for the Davis Bay area at an approximate budget of<br />
$20,000 be approved.<br />
CARRIED<br />
Recommendation No. 17 –Traffic Study – Davis Bay Area<br />
Siegers/Lutes<br />
That the 4-way stop at the Chapman Road and Laurel Avenue intersection be<br />
maintained at this time.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 23
District of Sechelt<br />
Minutes – Committee of the Whole Meeting Page 8 of 8<br />
July 25, 2012<br />
Recommendation No. 18 – Second Quarter 2012 Financial Report<br />
Lutes/Hockley<br />
That the report from the Chief Financial Officer dated July 20, 2012 regarding the<br />
Statement of Operations for the first half of fiscal year 2012 be received.<br />
CARRIED<br />
In discussion it was noted that:<br />
this year there was a 10% increase in property taxes being deferred. This may be<br />
a demographic indicator or an economic indicator. The Province pays those<br />
deferred taxes to the District and the debt goes against the title of the property;<br />
on August 1 st , the District must remit the tax owed to other agencies ie: SCRD<br />
and School District;<br />
the CFO reminded Council that, while the Province charges 5% to collect taxes,<br />
municipalities collect taxes on behalf of the Regional District, Hospitals and<br />
School Districts without charge. She suggested this topic be addressed at the<br />
UBCM Convention;<br />
a second set of property tax billings will be mailed out soon. There was a 5%<br />
penalty levied on late payments on July 4, 2012. An additional 5% is charged on<br />
September 4, 2012. The third year taxes are delinquent, the property goes to tax<br />
sale;<br />
the CFO reported that the dollar value of building permits issued has increased<br />
over last year.<br />
ADJOURNMENT<br />
Recommendation No. 19 - Siegers/Lutes<br />
That the Committee of the Whole Meeting of July 25, 2012 be adjourned at 2:13 pm.<br />
CARRIED<br />
__________________________<br />
John R. Henderson, Mayor<br />
______________________________________<br />
Gerry van der Wolf, Acting Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 24
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE AIRPORT DEVELOPMENT ADVISORY<br />
COMMITTEE MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
July 24, 2012<br />
PRESENT<br />
STAFF<br />
Councillor C. Moore (Chair); Mayor J.R. Henderson (ex-officio) (partial<br />
attendance); Councillor M. Shanks; R. Fraser, H. Kuck, S. Stoddart-<br />
Hansen<br />
Director of Development Services R. Parfitt; Recording Secretary L. Rea<br />
CALL TO ORDER<br />
The Chair called the Airport Development Advisory Committee Meeting to order at<br />
10:35 am.<br />
The Director of Development Services advised he would be on vacation for the month of<br />
August and that Community Planner André Boel would be attending the Committee<br />
meetings in his place.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Recommendation No. 1 – Agenda<br />
That the Agenda be adopted.<br />
CARRIED<br />
ADOPTION <strong>OF</strong> PREVIOUS MINUTES<br />
Minutes of the Airport Development Advisory Committee Meeting<br />
Recommendation No. 2 – Minutes of the Airport Development Advisory<br />
Committee Meeting of July 17, 2012<br />
That the Minutes of the Airport Development Advisory Committee meeting of July 17,<br />
2012 be adopted.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 25
District of Sechelt<br />
Minutes – Airport Development Advisory Committee Meeting Page 2 of 5<br />
July 24, 2012<br />
BUSINESS ITEMS AND REPORTS<br />
Non-Aviation Use of Sechelt Airport<br />
The Committee further discussed this item previously discussed at the Airport<br />
Development Advisory Committee meeting on July 17, 2012. It was recommended that<br />
future requests for non-aviation use of the Sechelt Airport be reviewed by the Airport<br />
Development Advisory Committee and that the Committee’s recommendations be<br />
forwarded to Council for consideration.<br />
Airport Development Advisory Committee Terms of Reference<br />
In discussion it was noted that:<br />
the Committee has been addressing issues not listed in its general purpose<br />
mandate in the Terms of Reference, such as airport operations and<br />
maintenance;<br />
the Terms of Reference should be amended to extend the mandate to include<br />
providing advice on the operational procedures of the Sechelt Airport;<br />
the Sechelt Airport Liaison (i.e. Airport Manager) could be asked to attend<br />
Committee meetings as required;<br />
the minutes from Airport Development Advisory Committee meetings will be<br />
included on Regular Council agendas, with recommendations needing Council<br />
endorsement to be bolded in the Committee minutes.<br />
Recommendation No. 3 – Airport Development Advisory Committee<br />
That the Committee recommend to Council that the mandate of the Airport<br />
Development Advisory Committee be extended as follows:<br />
<br />
“Provide advice and make recommendations to Council regarding the<br />
operational procedures of the Sechelt Airport”; and<br />
That the Airport Development Advisory Committee Terms of Reference, as<br />
attached to these minutes and amended with the mandate extension above, be<br />
endorsed.<br />
CARRIED<br />
Safety Management System<br />
In discussion it was noted that liability insurance coverage for volunteers is an issue of<br />
concern.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 26
District of Sechelt<br />
Minutes – Airport Development Advisory Committee Meeting Page 3 of 5<br />
July 24, 2012<br />
Airport Administration<br />
In discussion it was noted that:<br />
the Airport Administration questions raised in the July 17, 2012 Airport<br />
Development Advisory Committee meeting will be reviewed at the August 7 th<br />
meeting;<br />
Sechelt Airport management and maintenance might be the responsibility of the<br />
Chief of Innovation and Growth, who will delegate responsibilities as he/she<br />
deems appropriate.<br />
The Committee requested the job description for the Volunteer Airport Liaison be on<br />
their next meeting’s agenda.<br />
The Committee requested details regarding the liability insurance coverage for the<br />
Volunteer Airport Liaison.<br />
Community Infrastructure Improvement Fund Grant<br />
In discussion of this item, it was noted that:<br />
the grant application is applicable to existing, not new, infrastructure;<br />
there are several potential options for the application, including improving the<br />
terminal building (built adjacent to the existing building), upgrading the fencing,<br />
paving the internal road and the road leading up to gate, paving the parking area;<br />
the cost estimates prepared by Pryde Schropp McComb in 2008 could be used;<br />
an upgrade that would need to be redone or removed due to later improvements<br />
should be avoided;<br />
a project with visual impact would be favourable;<br />
there could be multiple proposals instead of a single proposal;<br />
the current terminal building at the Sechelt Airport is owned by the Elphinstone<br />
Aero Club though their lease has expired;<br />
the Community Infrastructure Improvement Fund grant application for an<br />
improved terminal building adjacent to the existing building should be finalized;<br />
assurance is required from Council that the matching 50% funding would be<br />
covered by the District of Sechelt;<br />
the improved terminal building proposal be communicated to the president of the<br />
Elphinstone Aero Club.<br />
Recommendation No. 4 – Community Infrastructure Improvement Fund Grant<br />
That the Committee recommend to Council that a grant application for an<br />
improved terminal building and upgraded parking at the Sechelt Airport be<br />
submitted to the Community Infrastructure Improvement Fund.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 27
District of Sechelt<br />
Minutes – Airport Development Advisory Committee Meeting Page 4 of 5<br />
July 24, 2012<br />
Airport Lands Subdivision Update<br />
In discussion it was noted that:<br />
to facilitate septic perk testing, Engineering has flagged the corner posts of the<br />
lot and Publics Works will be clearing brush;<br />
hydro and gas hookups for the subdivision need to be investigated;<br />
a section of the initial proposed lot layout may incur high servicing costs;<br />
the proposed lot size may be too large for what is sellable today, and that a<br />
variety of lot sizes could be designed;<br />
based on the current market for bare land leases, a lease rate of $0.25 per sq. ft.<br />
could be a good starting point;<br />
potential builders may find financing difficult to obtain, and the federal reverter<br />
clause attached to the property may dissuade some bankers. Discussions with<br />
potential bankers might be worthwhile. An application to Transport Canada to lift<br />
the reverter clause could be made, or at least to obtain a comfort letter;<br />
that a clear indication (including budget) to the public that the Sechelt Airport will<br />
be developed/upgraded would help to attract quality tenants, especially those<br />
within the aviation sector;<br />
the Committee should further the business case and minimize obstacles to the<br />
development;<br />
the St. Mary’s Hospital emergency services coordinator is encouraged about the<br />
possibility of fixed wing medevac services to the Sechelt community. The hospital<br />
has been recently using the Sechelt Airport due to the hospital’s helipad being<br />
non-operational. There may be challenges to obtaining helipad certification. A<br />
proposal to the Ministry of Health to provide funding for the airport improvements<br />
could be made in light of the financial advantages to the Healthcare system of<br />
operating fixed wing rather than helicopter services to the Sunshine Coast.<br />
The Committee requested that survey detail for all the airport buildings as well as<br />
information about the current leases at the Sechelt Airport be provided at the next<br />
Committee meeting.<br />
The Committee requested that the existing federal reverter clause on the property be<br />
emailed to the Committee members.<br />
Business Plan<br />
In discussion it was noted that:<br />
a 4,000 ft runway would attract buyers and renters;<br />
a phased approach be proposed to Council, with a Phase 1 cost of $4 million, not<br />
including apron improvements (to be addressed in a subsequent phase);<br />
the cost estimates would be based on Associated Engineering’s proposal of<br />
October 2009.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 28
District of Sechelt<br />
Minutes – Airport Development Advisory Committee Meeting Page 5 of 5<br />
July 24, 2012<br />
Recommendation No. 5 – Sechelt Airport Business Plan<br />
That the Committee recommend to Council that the airport expansion be phased,<br />
with Phase 1 to include a 4,200 ft runway expansion including taxiways, upgraded<br />
lighting and navigations aids for the estimated cost of $4 million.<br />
CARRIED<br />
Councillor Moore was invited to speak at the Sechelt Airport Users Group’s annual<br />
meeting to be held at the Sechelt Airport on September 15, 2012.<br />
NEXT MEETING<br />
Tuesday, August 7, 2012 at 10:30 am in the Sunshine Room, 2 nd Floor 5797 Cowrie<br />
Street, Sechelt.<br />
ADJOURNMENT<br />
The Airport Development Advisory Committee Meeting of July 24, 2012 was adjourned<br />
at 12:05 pm.<br />
______________________________<br />
Chris Moore, Chair<br />
_______________________________<br />
Laura Rea, Recording Secretary<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 29
District of Sechelt<br />
Airport Development Advisory Committee<br />
Terms of Reference<br />
1. Purpose<br />
The general purpose mandate of the Airport Development Advisory<br />
Committee (the Committee) will include, but not limited to the following:<br />
<br />
<br />
<br />
<br />
<br />
Provide advice on the selection of preferred proponents for a Request<br />
for Proposal to explore potential expansion and industrial<br />
development of the airport;<br />
Provide advice on the contents of a Request for Proposal for the<br />
future development and marketing of the Sechelt Airport;<br />
Analyze all responses to the Request for Proposals and recommend<br />
to District of Sechelt Council the successful proponent.<br />
Explore opportunities for partnerships and grants to assist with the<br />
development of the Airport;<br />
Provide advice on the development and implementation of the airport<br />
development business plan.<br />
2. Membership<br />
<br />
<br />
<br />
<br />
<br />
District of Sechelt Council shall appoint the Chair who shall be a<br />
member of Council and up to six (6) additional members to serve on<br />
the Committee;<br />
District of Sechelt Council shall appoint a Council Liaison and an<br />
alternate Council Liaison, and the Mayor as ex-officio.<br />
Committee members shall be well versed with successful business<br />
practices and familiar with the Sunshine Coast;<br />
Appointments of advisory members shall be a the pleasure of Council;<br />
Staff members shall serve as technical representation.<br />
3. Procedures<br />
<br />
<br />
<br />
The Committee is advisory and all recommendations will be forwarded<br />
to Council for consideration;<br />
The Committee will meet as required by the Chair;<br />
Administrative and secretarial support for the Committee shall be<br />
provided for by the District of Sechelt.<br />
Approval Date: May 16, 2012<br />
Resolution #: 866-05/2012<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 30
MEMORANDUM<br />
DATE: July 27, 2012<br />
TO:<br />
FROM:<br />
RE:<br />
Mayor and Council<br />
Director of Development Services<br />
Sechelt Airport – Western Economic Diversification Canada Funding<br />
FILE NO: 8410-03 2012<br />
Western Economic Diversification Canada (WD) has recently announced the<br />
Community Infrastructure Improvement Fund (CIIF), a $46,200,000 infrastructure<br />
improvement program for Western Canada. The program has two intake dates –<br />
August 2 nd , 2012 and November 1 st , 2012. This program is designed to fund upgrades,<br />
retrofits, modifications to infrastructure, NOT fund new projects. The maximum WD<br />
contribution is $250,000 subject to matching funding.<br />
The Airport Development Advisory Committee has discussed this fund as a means of<br />
furthering the development of Sechelt Airport. It proposes that a candidate project be<br />
an upgrade to the existing Elphinstone Flying Club building which is leased by the<br />
District as a “terminal” building, and upgrades to the parking area.<br />
The CIIF application as prepared for submission to meet the August 2 nd deadline<br />
includes rehabilitation, repair and expansion, design and engineering fees,<br />
communications and miscellaneous salaries in the amount of $500,000. The WD<br />
component could be $250,000, with the matching $250,000 from other sources (i.e.<br />
ICET etc.) which do not need to be identified at this time.<br />
At the time of writing this memo, the Project Plan to be included with the WD application<br />
was unavailable however it will be provided as a late agenda item.<br />
The application requires a supporting Council resolution. Staff requests that Council<br />
support this application in order that it meets the August 2 nd , 2012 intake.<br />
Attachment:<br />
1. Community Infrastructure Improvement Fund grant application<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 31
Sechelt Airport Terminal and Parking Expansion<br />
Organizational Information:<br />
Full Legal name of applicant organization: District of Sechelt<br />
Mailing address: 2 nd Floor – 5797 Cowrie Street<br />
Sechelt, BC V0N 3A0<br />
Telephone: (604) 885-1986<br />
Business Number:<br />
N/A<br />
Organizational Type: Local government<br />
Project Information:<br />
Project Title:<br />
Sechelt Airport Terminal and Parking Expansion Project<br />
Project address: (where the project will be undertaken)<br />
Hilltop Road, Sechelt, BC V0N 3A1<br />
Proposed shared cost commencement date:<br />
May 1, 2012<br />
Proposed project end date: December 31, 2013<br />
Community infrastructure facility type:<br />
Airport<br />
Description of the Project: (under 2000 characters)<br />
The subject of this project application is the refurbishment and enhancement<br />
of the current air terminal building and works associated with up-grades to<br />
the parking area. The project is the first step in our master plan that will<br />
transform the airport from its current status as a “registered” airport to a<br />
“certified” airport capable of supporting regularly scheduled air services.<br />
Currently the airport is served by a small air terminal building and gravel<br />
and grass parking areas. The terminal building is suitable for general<br />
aviation and smaller charter use but is not capable of handling the needs of<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 32
larger charter or scheduled air services. The limitations of the building have<br />
also constrained its use for other community functions such as by the air<br />
cadets as a training facility, volunteer group community meetings, etc.<br />
The parking area and the terminal building are at different elevations and<br />
access to the terminal building involves climbing a gravel path that has a<br />
significant slope and does not meet modern accessibility standards.<br />
The objective of this project is to refurbish and add capacity to the current<br />
terminal building to allow for processing of inbound and out-bound<br />
passengers (including medevac transfer) and to modify the parking area to<br />
make it easily accessible to the terminal building, thus improving<br />
accessibility for those with mobility impairments.<br />
Activities to be undertaken/work/tasks to be done, assets to be renovated or<br />
constructed and any other relevant information.<br />
Expanding and upgrading the airport terminal building and parking areas will<br />
include the following activities/tasks:<br />
<br />
<br />
<br />
<br />
Engaging a Project Coordinator to develop the project plan and<br />
manage the grant application process<br />
Hiring an architect and engineer to complete the design of the building<br />
expansion and the design of the parking area<br />
Contracting for construction services to construct the building<br />
expansion and parking area<br />
Overseeing the works in progress<br />
Rationale for the Project: (Maximum of 4000 characters)<br />
The Sechelt Airport is currently not certified by Transport Canada. The<br />
runway, apron and taxiways of the airport are approaching the end of their<br />
service life. An Engineering plan has been completed to replace the existing<br />
runway and extend it to 4,000 feet from its current 2,400 foot length.<br />
Along with a package of additional up-grades (including lighting for night<br />
operations) the airport will meet the requirements for certification --<br />
enabling scheduled air services to operate at the airport.<br />
The Sunshine Coast is not accessible by road and currently the only means<br />
of travel to the lower mainland is by car/ferry or float plane. Scheduled air<br />
services would serve the 28,000 permanent residents, 15,000 part time<br />
residents and the more than 150,000 annual visitors to the Coast.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 33
The Sunshine Coast is one of the only communities of its size in Canada that<br />
does not have road access or any land-based scheduled air services.<br />
There are two companies that provide float plane service from Sechelt.<br />
While this is an important and valued service, it is weather dependent, as<br />
the aircraft must fly using Visual Flight Rules (VFR) which restricts them to<br />
daylight only flying and in weather conditions that allow for a visual<br />
reference to the ground or water. The float planes used in the service to<br />
Sechelt have limited capacity for carrying baggage and they cannot be used<br />
by persons with mobility challenges.<br />
In addition to enabling scheduled all-weather air services, the certified<br />
airport will be able to accept fixed wing medevac aircraft for this important<br />
service for the Sunshine Coast. Currently all medevacs are done using<br />
helicopters. These helicopters are not able to operate in icing conditions<br />
with the result that for approximately 10 to 15 days per year, medevac<br />
flights are not able to serve the Sunshine Coast. A further benefit of fixed<br />
wing medevac operations will accrue to the health system as fixed wing<br />
aircraft operate at approximately one-third of the cost of helicopters.<br />
A plan for funding the runway up-grades has been prepared and the District<br />
is working to secure the funding for this infrastructure up-grade. This<br />
funding package does not include needed up-grades to the parking area or<br />
the terminal building. It will be difficult for air operators to operate from the<br />
current terminal building and accessibility to the building from the parking<br />
area will be difficult for persons with mobility challenges. Funding from the<br />
Infrastructure Improvement program will enhance the overall project by<br />
providing appropriate passenger handling facilities concurrent with the<br />
runway infrastructure rehabilitation project. As well, the renovation and<br />
addition, once completed, will provide an important resource suitable for<br />
after-hours community functions such as fundraising dinners, Chamber of<br />
Commerce business after business events, etc.<br />
Sechelt’s Mayor and Council view the airport as one of the most important<br />
short term strategic priorities for the District. As the airport will serve the<br />
whole southern Sunshine Coast, the District has the full support of the Town<br />
of Gibsons, the Sechelt Indian Government District and the Sunshine Coast<br />
Regional District.<br />
Can the project activities be carried out during winter months YES<br />
Has your organization received funding from Western Economic<br />
Diversification Canada YES – $212,000 to help fund the Sechelt Pier<br />
Project, in 2009.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 34
ATTACHMENT #1<br />
Project Plan:<br />
Governance Structure and Accountabilities<br />
Project Sponsor – District of Sechelt<br />
Project Manager – Ray Parfitt, Director of Development Services,<br />
District of Sechelt<br />
Project<br />
Role/Team<br />
Member<br />
Project<br />
Manager<br />
<br />
<br />
<br />
<br />
<br />
<br />
Organization Structure<br />
Core Project Team<br />
High-Level Responsibilities<br />
Ensuring the successful execution of all stages of<br />
the project<br />
Engages a Project Coordinator to develop business<br />
case and project plan.<br />
Engages architect/engineering firm to develop<br />
detailed drawings and plan of construction for<br />
project<br />
Oversees and approves the work of the<br />
architect/engineering firm<br />
Develops a communications plan to keep all<br />
stakeholders abreast of the project<br />
Collaborates with airport users to ensure that<br />
negative impacts of construction disruptions are<br />
mitigated.<br />
5.3 Project Deliverables<br />
Project<br />
Deliverables<br />
Start Date<br />
and<br />
Completion<br />
Date<br />
Responsibility Performance<br />
Measures<br />
Budget<br />
1. Completion of May 2012 – Project Coordinator Plans completed $35K<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 35
Business Plan<br />
2. Completion of<br />
Project Plan<br />
3. Completion of<br />
Grant<br />
Application<br />
August 2012<br />
May 2012 –<br />
August 2012<br />
and approved<br />
4. Funding<br />
Approval<br />
5. Communication<br />
Plan prepared<br />
6. Project launch<br />
communication<br />
and media<br />
event<br />
7. RFP for<br />
Arch/Engineerin<br />
g Services<br />
August 3 –<br />
October 30<br />
October 30 –<br />
December 1<br />
WED<br />
Ray Parfitt<br />
Application Review<br />
Period<br />
Plan prepared and<br />
approved<br />
January 2013 Ray Parfitt Ground breaking<br />
media event and<br />
community<br />
information<br />
January 1, 2013<br />
– Feb 15, 2013<br />
Ray Parfitt<br />
RFP issued<br />
8. RFP evaluation Feb 15 – Feb 20 Ray Parfitt Decision and<br />
selection<br />
9. Contract awards Feb 20, 2013 Ray Parfitt Contract in place<br />
10. Airport users<br />
meeting with<br />
Engineers/Archit<br />
ects<br />
11. Engineering<br />
design and<br />
drawings<br />
12. Engineers issue<br />
RFP for works<br />
13. Contracts let for<br />
works<br />
14. Drawings<br />
modified if<br />
required<br />
15. Construction<br />
schedule<br />
finalized<br />
16. Meeting with<br />
users to review<br />
mitigation<br />
strategies<br />
17. Schedule<br />
adjusted as<br />
appropriate<br />
18. Grading and<br />
ground<br />
preparation and<br />
Feb 25<br />
Feb 20, 2013 –<br />
March 31, 2013<br />
April 1, 2013<br />
April 15 2013<br />
April 15 – April<br />
30<br />
May 10 – May<br />
15<br />
Engineers/Architects/<br />
Ray Parfitt<br />
Engineering firm<br />
Engineering<br />
firm/Project Manager<br />
Engineering firm/<br />
Project Manager/<br />
Ray Parfitt<br />
Users understand<br />
process and<br />
timelines<br />
Drawings<br />
completed and<br />
approved by DoS<br />
RFP’s issued and<br />
responses<br />
received<br />
Contracts in place<br />
Final drawings and<br />
revised estimates<br />
May 31 Engineers Construction<br />
schedule<br />
completed<br />
June 15<br />
Engineers/ Ray<br />
Parfitt<br />
Mitigation<br />
strategies<br />
developed<br />
June 20 Engineers Final scheduled<br />
issued<br />
July 1 –31<br />
Engineering and<br />
Construction<br />
Extension ground<br />
preparation<br />
completed<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 36
drainage work<br />
19. Terminal,<br />
parking and<br />
access road<br />
construction<br />
20. Terminal<br />
Commissioning<br />
June/July<br />
August 2013<br />
R. Parfitt/<br />
Construction<br />
Contractor<br />
R. Parfitt<br />
Not for profit YES, most recent financial statements attached<br />
Attachments: (2 files can be attached)<br />
Resolution of Council to proceed with the project and funding confirmation<br />
Project Scope:<br />
Does the project involve expansion (new construction) that will result in an increased<br />
footprint to the existing community infrastructure asset<br />
YES<br />
If yes, identify the percent (%) increase to the infrastructure footprint.<br />
100% (ie. Double the existing space.)<br />
Will the project proceed as proposed within the same project scope and timing without<br />
WD assistance - NO<br />
Project Contacts<br />
Primary Contact:<br />
Ray Parfitt<br />
Director of Development Services, District of Sechelt<br />
rparfitt@sechelt.ca<br />
604-885-1986<br />
Secondary Contact:<br />
Phil Strain<br />
Superintendent of Public Works, District of Sechelt<br />
pstrain@sechelt.ca<br />
604-885-1986<br />
604-885-8488<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 37
Financial Assessment:<br />
Project Funding Source Funding Amount Status<br />
Applicant Organization: $250,000 Funds available from existing reserves<br />
Funding approved<br />
Western Economic Diversification<br />
$250,000 Requested<br />
Total Project funding required:<br />
$500,000<br />
Project Costs:<br />
Rehabilitation, repair and expansion of fixed capital assets 430,000<br />
Professional fees 50,000<br />
Public Communications 5,000<br />
Incremental Salaries 15,000<br />
Have you incurred any costs toward the improvements/upgrades included in this<br />
project YES<br />
If yes, provide the total costs incurred: $10,000<br />
Benefits:<br />
Provide the number of paid hours required to complete this project: 2000<br />
Is the Facility accessible and open to the public YES<br />
If the project located within 250 meters of an environmentally sensitive area: NO<br />
Does the project involve works or activities within 30 metres of water body NO<br />
Does the project involve works or activities, on, under, over, through or across a body<br />
such as a wetland, stream, river or lake NO<br />
In your opinion, could this project help to benefit the Francophone community NA<br />
Will the project have an impact on one or more First Nations communities The<br />
Sechelt Indian Band is supportive of this initiative and will benefit from the<br />
improved facilities as will all on the Sunshine Coast.<br />
Official Acknowledgement and Signature<br />
(see form for conditions)<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 38
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
MINUTES <strong>OF</strong> THE ADVISORY PLANNING COMMISSION MEETING<br />
held at 5797 Cowrie Street, Sechelt, BC<br />
Tuesday, July 17, 2012<br />
PRESENT<br />
STAFF<br />
REGRETS<br />
Anita Paulin (Chair), Anna Chen, Henry Hightower, Howard Leung,<br />
Michael Fawcus, Mike Paddison, Rick Stefanik, Scott Davis<br />
Angela Letman (Development Planner), Laura Rea (Recording<br />
Secretary)<br />
Terry Webb<br />
CALL TO ORDER<br />
The Chair called the Advisory Planning Commission Meeting to order at 5:29 pm.<br />
ADOPTION <strong>OF</strong> AGENDA<br />
Paulin/Leung<br />
That the Agenda be adopted.<br />
CARRIED<br />
ADOPTION <strong>OF</strong> PREVIOUS MINUTES<br />
Minutes of the Advisory Planning Commission Meeting<br />
Recommendation No. 1 – Minutes of the Advisory Planning Commission Meeting<br />
of April 24, 2012<br />
Hightower/Leung<br />
That the Minutes for the Advisory Planning Commission meeting of April 24, 2012 be<br />
adopted.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 39
District of Sechelt<br />
Minutes – Advisory Planning Commission Meeting Page 2 of 4<br />
July 17, 2012<br />
BUSINESS ITEMS AND REPORTS<br />
Eden Pacific Developments – Official Community Plan Amendment Bylaw No.<br />
492-5, 2012<br />
The Development Planner explained that part of the proposed Official Community Plan<br />
(OCP) amendment bylaw is to extend the Urban Containment Boundary to include the<br />
Eden Pacific Developments 35 lot bare land strata development in the Tuwanek area.<br />
The OCP proposed amendment bylaw designates part of the subdivision as “Low<br />
Density Residential” and the remaining portion of the District Lot as “Resource” and<br />
“Parks and Open Space”. The amendment bylaw also modifies sewer treatment policies<br />
to allow private independent sewer systems. The Development Planner indicated the<br />
proposed amendments on the following OCP map schedules: Schedule B Growth<br />
Management Strategy, Schedule C-2 Future Land Use, Schedule K Sanitary Sewer<br />
Services, and Part Five Sechelt Neighbourhood Policies.<br />
In discussion it was noted that:<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
the developer will build the strata road and pave a full width road from the strata<br />
property line to Todd Road;<br />
the strata road design may be a 6 m width with no street parking on straight<br />
sections, with wider 7.3 m width on curved sections. This is subject to the fire<br />
department approval. This will accommodate emergency vehicles and service<br />
vehicles – garbage, snow removal etc.;<br />
parking on driveways will be ensured for two vehicles. The strata site plan has<br />
been revised to include pull-off parking and overflow visitor parking;<br />
given the strata development’s distance from the Sechelt fire hall, each residence<br />
will be built with sprinklers and non-combustible exteriors;<br />
a water reservoir will be located above the strata development<br />
the sewage treatment plant will be located at a lower elevation to the houses;<br />
a Statutory Right of Way will be granted for public access to park land.<br />
Recommendation No. 2 – Eden Pacific Developments – Official Community Plan<br />
Amendment Bylaw No. 492-5, 2012<br />
That the Commission recommends to Council that the land designated as “Resource”<br />
be designated as “Rural Residential”; and<br />
That the strata road width be increased to accommodate street parking; and<br />
That a hammerhead turnaround be provided at the entrance of the strata development<br />
to accommodate District service vehicles.<br />
CARRIED<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 40
District of Sechelt<br />
Minutes – Advisory Planning Commission Meeting Page 3 of 4<br />
July 17, 2012<br />
Airport Lands – Hilltop Road – Subdivision Application<br />
The Development Planner explained that the Sechelt Airport Advisory Committee has<br />
recommended the expansion of the Sechelt Airport to accommodate regular service,<br />
with the potential of regional airport status. The subdivision of a portion of Sechelt<br />
Airport lands would provide funding towards airport expansion initiatives such as<br />
lengthening of the runway. She noted that the size of each lot is a minimum 1/2 acre,<br />
and the current zoning is I-5 (light industrial), with the OCP future land use designation<br />
of “Industrial”.<br />
In discussion of this item, it was noted that:<br />
<br />
<br />
<br />
there are existing industrial businesses on some leased lands at the Sechelt<br />
Airport;<br />
the 1/2 acre lot size can accommodate a building, parking and a septic system as<br />
seen in other industrial subdivisions;<br />
two lots could be purchased and combined to accommodate larger industrial<br />
businesses;<br />
the maximum lot coverage allowed for industrial zoning is 75%;<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
the area has mainly flat topography;<br />
the land to be subdivided is perkable, with 2,000 m2 (approx.1/2 acre) the<br />
minimum requirement for a septic field;<br />
there will be covenanted septic areas;<br />
the SCRD will provide comments regarding water in response to the referral;<br />
there are two water mains in the area;<br />
the Sechelt Fire Department has requested land for a secondary fire hall;<br />
Hilltop Road may require upgrading (width and surface) with the<br />
additional/heavier industrial use;<br />
a sidewalk on one roadside is usually specified for industrial zoning;<br />
the area should be beautified as the entrance to the airport – a building scheme<br />
covenant could ensure this;<br />
transit service should be extended to the area;<br />
noise and air pollution could be a concern;<br />
Field Road is designated arterial and considered highway bypass potential;<br />
the definition of “airport use” is unclear.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 41
District of Sechelt<br />
Minutes – Advisory Planning Commission Meeting Page 4 of 4<br />
July 17, 2012<br />
Recommendation No. 3 – Airport Lands – Hilltop Road – Subdivision Application<br />
That the Commission recommend to the Approving Officer that improvements be made<br />
to Field Road in consideration of pedestrians and cyclists; and<br />
That improvements be made to Hilltop Road to accommodate heavy truck traffic; and<br />
That consideration be given to the potential location of future hangars; and<br />
That clarification be provided to the Advisory Planning Commission on the definition of<br />
“airport use”.<br />
CARRIED<br />
PLANNER’S REPORT<br />
The Development Planner provided an update on the following projects:<br />
The developer of the proposed Everest Field Road development has advised that<br />
the project has been placed on hold for an indefinite period.<br />
The Onni Group’s 116 townhome project in East Porpoise Bay including plans to<br />
connect to the Dusty Road sewage treatment plant has been reduced to a<br />
proposal of four show homes.<br />
Wharf Avenue development is on track to complete by March 2013.<br />
Watermark development on Inlet Avenue is under construction- both buildings.<br />
The Development Variance Permit for the Stewart’s setback was approved.<br />
New Board of Variance appointments have been made.<br />
The Sawarne Lumber/Sangara development is moving ahead on 31 lots, with a<br />
restrictive covenant prohibiting the development of Phases 2-7 until a<br />
Development Agreement is finalized.<br />
A West Sechelt traffic study is being conducted and will include the impacts of<br />
new development on the downtown core.<br />
Full traffic lights are being installed for the Teredo Street and Inlet Avenue<br />
intersection.<br />
NEXT MEETING<br />
Tuesday, August 21, 2012 at 5:30 pm in the Community Meeting Room, District of<br />
Sechelt, 5797 Cowrie Street, Sechelt.<br />
ADJOURNMENT<br />
The Advisory Planning Commission Meeting of July 17, 2012 adjourned at 6:37 pm.<br />
______________________________<br />
Anita Paulin, Chair<br />
_____________________________<br />
Laura Rea, Recording Secretary<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 42
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
Bylaw No. 492-6, 2012<br />
A bylaw to amend District of Sechelt Official Community Plan Bylaw No. 492, 2010<br />
______________________________________________________________________________<br />
WHEREAS Council of the District of Sechelt wishes to amend the Official Community Plan<br />
Bylaw to make certain changes to the Affordable Housing and Density Bonus policies;<br />
NOW THEREFORE the Council of the District of Sechelt in open meeting assembled enacts as<br />
follows:<br />
1. TITLE<br />
This Bylaw may be cited for all purposes as “District of Sechelt Official Community Plan<br />
Amendment Bylaw No. 492-6, 2012”.<br />
2. AMENDMENTS<br />
The District of Sechelt Official Community Plan Bylaw No. 492, 2010 is hereby<br />
amended as follows:<br />
(1) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy<br />
Affordable, Accessible and Special Needs Housing 5.23 (b) by<br />
deleting:<br />
“provided the land is suitably located for future affordable housing, and where the fair<br />
market value of the land is equal to or greater than the fair market value of the<br />
required affordable housing units”<br />
and replacing it with:<br />
“following the Density Bonus Implementation Policy in the District of Sechelt Policy<br />
Manual.”<br />
(2) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy<br />
Affordable, Accessible and Special Needs Housing 5.23 (d) by<br />
deleting:<br />
“provided the cash is equal to or greater in market value than the fair market value of<br />
the required units.”<br />
and replacing it with:<br />
“following the Density Bonus Implementation Policy in the District of Sechelt Policy<br />
Manual.”<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 43
Page 2<br />
District of Sechelt Official Community Plan Amendment Bylaw No. 492-6, 2012<br />
(3) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy 5.25<br />
(under Density Bonus – General Framework) by<br />
deleting policy 5.25 in its entirety:<br />
“Base and maximum density limits will be based on policy 5.29 (Housing Types and<br />
Density) except where existing zoning for a site allows a higher base density. In that<br />
case the base density of the zoning provisions for a site will apply.”<br />
and replacing it with:<br />
“Base density is based on the existing zoning for a site. Maximum density limits will<br />
be based on policy 5.28 (Housing Types and Density).”<br />
(4) Part Nine “Definitions”, “Base Density” definition by<br />
deleting the Base Density definition in its entirety:<br />
“Means the lower specified density for a site as determined by the future land use<br />
designation shown on Schedule C.”<br />
and replacing it with:<br />
“Means the current density as determined by the current zoning for a site under the<br />
District of Sechelt’s Zoning Bylaw.”<br />
READ A FIRST TIME THIS DAY <strong>OF</strong> 2012<br />
READ A SECOND TIME THIS DAY <strong>OF</strong> 2012<br />
PUBLIC HEARING HELD THIS DAY <strong>OF</strong> 2012<br />
READ A THIRD TIME THIS DAY <strong>OF</strong> 2012<br />
ADOPTED THIS DAY <strong>OF</strong> 2012<br />
Mayor<br />
Corporate Officer<br />
I hereby certify this to be a true and accurate<br />
copy of “District of Sechelt Official Community<br />
Plan Amendment Bylaw No. 492-6, 2012”.<br />
_______________________<br />
Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 44
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
Bylaw No. 486, 2012<br />
A Bylaw to Phase in the Regulating of Open Air Burning in the District of Sechelt<br />
______________________________________________________________________________<br />
WHEREAS the Community Charter authorizes Council, by bylaw, to regulate, prohibit and<br />
impose requirements in relation to public health and the protection of the natural environment;<br />
AND WHEREAS the Council of the District of Sechelt wishes to exercise its authority to<br />
regulate the emission of smoke, dust, gas, sparks, ash, soot, cinders, fumes or other effluvia that<br />
is liable to foul or contaminate the atmosphere;<br />
AND WHEREAS the Council of the District of Sechelt encourages its citizens to explore all<br />
possible options to reduce, reuse, recycle and haul burnable, vegetative waste to an approved<br />
disposal site as an alternative to burning which may be harmful to humans, animals and the<br />
environment;<br />
AND WHEREAS this bylaw enacts a phase in period for the prohibition of open burning for the<br />
purposes of land clearing;<br />
AND WHEREAS this bylaw enacts a two year trial period during which the Open Air Burning<br />
of Garden Refuse shall be permitted for a period of time each year as set out herein;<br />
NOW THEREFORE the Council of the District of Sechelt in open meeting assembled enacts as<br />
follows:<br />
1. TITLE<br />
This Bylaw may be cited for all purposes as "District of Sechelt Open Air Burning Bylaw No.<br />
486, 2012.”<br />
2. DEFINITIONS<br />
In this Bylaw:<br />
Building means any structure used or intended to be used for supporting or sheltering any use or<br />
occupancy.<br />
Bylaw Enforcement Officer means the person duly appointed by Council to enforce the Bylaws<br />
of the District of Sechelt, or any person acting under his or her direction.<br />
Campfire means a fire that burns clean, dry wood only and which does not exceed one metre in<br />
diameter and one metre in height, contained within a fire pit or approved incinerator.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 45
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District of Sechelt Open Air Burning Bylaw No. 486, 2012<br />
_________________________________________________________________________<br />
Ceremonial Fire or Bonfire means an outdoor fire, larger than three feet by three feet by three<br />
feet (3’x3’x3’) which is used for entertainment purposes as part of a scheduled public, religious<br />
or private event and, except as provided for herein, excludes the burning of leaves, grass or<br />
shrubbery clippings or cuttings.<br />
Construction Waste means waste materials resulting from the construction, alteration,<br />
renovation or demolition of any building, structure or improvement to land and includes but is<br />
not limited to drywall and wood materials, particle board, paper, plastic, roofing materials and<br />
paint.<br />
Demolition Waste means any abandoned building or the material resulting from the destruction<br />
or tearing down of any building, whether partial or complete.<br />
Fire Department means the Sechelt Fire Department.<br />
Fire Chief means the Fire Chief of the Sechelt Fire Department.<br />
Garden Refuse means grass or other clippings, leaves, tree and shrub pruning, cuttings, and<br />
similar materials being waste from garden growth.<br />
Garbage means all materials discarded as waste, but not including recyclables or Garden<br />
Refuse.<br />
Land Clearing Waste means natural wood or vegetative waste generated by the clearing of land<br />
and originating from the subject property.<br />
Outdoor Fire/Open Air Burning means the combustion of material without control of the<br />
combustion air and without a stack or chimney to vent the emitted products of combustion to the<br />
atmosphere. Every fire that burns in the open air whether or not it is completely enclosed in an<br />
incinerator, furnace or other device, but does not include a campfire for cooking or warmth or<br />
barbecue or fire for ceremonial purposes, where all regulations of the Sechelt Fire Protection<br />
District (Fire Department) and Ministry of Environment and the Ministry of Forests are<br />
observed.<br />
Toxic Materials includes rubber tires, tar, asphalt, batteries, electrical wire insulation, various<br />
plastic compositions, fuel and lubricant containers, animal waste and all similar substances<br />
which produce heavy black smoke.<br />
3. PROVISIONS<br />
(1) Burning Prohibitions<br />
(a)<br />
No person shall start, permit an Outdoor Fire or maintain Open Air Burning<br />
whether within an incinerator or otherwise for the burning of:<br />
District of Sechelt<br />
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August 1, 2012<br />
Page 46
Page 3<br />
District of Sechelt Open Air Burning Bylaw No. 486, 2012<br />
_________________________________________________________________________<br />
(2) Land Clearing<br />
1. Toxic Materials<br />
2. Garbage<br />
3. Construction Waste<br />
4. Demolition Waste<br />
5. Garden Refuse except for from October 15 to 31 st each year<br />
(a) The Open Air Burning of Land Clearing Waste is permitted until January 1, 2014,<br />
where the Land Clearing Waste has been brought to one or more areas of the<br />
property by machine, and the burning is being done:<br />
(i)<br />
(ii)<br />
with a valid permit issued on authority of the Sechelt Fire Department for<br />
compliance with fire safety; and<br />
in compliance with the Environmental Management Act Open Burning Smoke<br />
Control Regulation, in environmental conditions consistent with parameters<br />
set out by the Ministry responsible for environmental conditions as<br />
determined by the Ventilation Index, or any other statutory requirements of<br />
the Province of B.C. or the Government of Canada.<br />
(b)<br />
On January 1, 2014 Section 2 of this bylaw shall no longer apply.<br />
(3) Clearances<br />
No person shall set out, start or kindle Open Air Burning:<br />
(a)<br />
(b)<br />
(c)<br />
(d)<br />
(e)<br />
(f)<br />
within 10 metres of any Building, structure, fence or hedge;<br />
within 10 metres of any stream;<br />
exceeding 1.5 metres in height and 2 meters in diameter;<br />
within 500 metres of schools in session, hospitals and facilities used for<br />
continuing care as defined under the Continuing Care Act;<br />
within 30 metres of any public roadway and/or District of Sechelt Airport; or<br />
within 10 metres of any power poles and power lines.<br />
(4) Fire Department Practice Burns<br />
Notwithstanding Section 3(1) of this bylaw, the Fire Department may conduct practice<br />
burns on two properties per year for the purpose of training volunteers.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 47
Page 4<br />
District of Sechelt Open Air Burning Bylaw No. 486, 2012<br />
_________________________________________________________________________<br />
(5) Campfire<br />
(a)<br />
No person shall set out, start or kindle a fire for the purposes of having a campfire if<br />
such a fire:<br />
1. exceeds 1 metre in height and 1 meter in diameter;<br />
2. creates a smoke or spark nuisance to neighbouring properties; or<br />
3. contravenes any Federal, Provincial or Fire Department regulations respecting<br />
open air burning.<br />
(b)<br />
Campfires shall be contained in a fire pit or approved incinerator, clear of<br />
overhanging foliage, have access to a water hose and be tended by someone 18<br />
years of age or older.<br />
(6) Ceremonial Fire<br />
(a)<br />
No person shall set out, start or kindle a fire for ceremonial purposes which<br />
contravenes regulations of the Fire Department, or Province of B.C. rules and<br />
regulations respecting open air burning.<br />
4. ENFORCEMENT<br />
(a)<br />
(b)<br />
The Bylaw Enforcement Officer or designate, may require any person to extinguish<br />
open air burning which has been set out, started or kindled in breach of any<br />
provision, condition or restriction of this bylaw.<br />
Subject to the requirements of the Community Charter, the Bylaw Enforcement<br />
Officer is empowered to enter at all times any property where he or she believes, or<br />
has reason to believe, an offense under this bylaw is being committed, and to use<br />
any method he or she deems necessary to extinguish any fire he or she may find<br />
thereon.<br />
5. <strong>OF</strong>FENCE<br />
Any person who contravenes any of the provisions of this bylaw commits an offence punishable<br />
upon summary conviction pursuant to the Offence Act and is liable to a fine of not more than<br />
$10,000.00 or to imprisonment for not more than six months, or both. Each day that an offence<br />
continues shall constitute a separate offence.<br />
6. SEVERABILITY<br />
The provisions of this bylaw are severable and the invalidity of any part of this bylaw shall not<br />
affect the validity of the remainder of the bylaw.<br />
District of Sechelt<br />
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August 1, 2012<br />
Page 48
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District of Sechelt Open Air Burning Bylaw No. 486, 2012<br />
_________________________________________________________________________<br />
7. TRIAL PERIOD<br />
The provisions related to Open Air Burning of Garden Refuse contained herein shall be reviewed<br />
in two calendar years from the date of adoption of the bylaw.<br />
8. REPEAL<br />
District of Sechelt Burning Bylaw No. 446, 2005 and all amendments thereto are hereby<br />
repealed.<br />
READ A FIRST TIME THIS 18 th DAY <strong>OF</strong> July, 2012<br />
READ A SECOND TIME THIS 18 th DAY <strong>OF</strong> July, 2012<br />
READ A THIRD TIME THIS 18 th DAY <strong>OF</strong> July, 2012<br />
ADOPTED THIS DAY <strong>OF</strong> 2012<br />
_____________________<br />
Mayor<br />
_____________________<br />
Acting Corporate Officer<br />
I hereby certify this to be a true copy<br />
of “District of Sechelt Open Air<br />
Burning Bylaw No. 486, 2012”.<br />
__________________________<br />
Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 49
Comparison: 1st and 2nd Quarters, 2012 vs. 2011<br />
<strong>SECHELT</strong> VISITOR CENTRE<br />
Parties Per Hour January February March Q1 Total April May June Q2 Total<br />
2012 2.10 2.74 3.18 2.68 4.03 4.56 4.48 4.37<br />
% change 2012 - 2011 -1.9% 9.3% 10.0% 6.3% 13.6% 33.0% 6.6% 15.6%<br />
2011 2.14 2.51 2.89 2.52 3.55 3.43 4.20 3.78<br />
Total Hours January February March Q1 Total April May June Q2 Total<br />
2012 144.00 142.00 152.00 438.00 142.00 154.00 206.00 502.00<br />
% change 2012 - 2011 1.4% 4.4% -1.3% 1.4% -2.7% 1.3% -2.6% -1.5%<br />
2011 142.00 136.00 154.00 432.00 146.00 152.00 211.50 509.50<br />
Total Phone Calls January February March Q1 Total April May June Q2 Total<br />
2012 166 184 209 559 173 144 262 579<br />
% change 2012 - 2011 20.3% 16.5% 17.4% 17.9% 7.5% -4.6% 21.3% 9.7%<br />
2011 138 158 178 474 161 151 216 528<br />
Total Mails/Fax/Email Enquiries January February March Q1 Total April May June Q2 Total<br />
2012 186 200 222 608 208 175 198 581<br />
% change 2012 - 2011 50.0% 90.5% 42.3% 57.9% 16.2% 10.1% 17.9% 14.8%<br />
2011 124 105 156 385 179 159 168 506<br />
Total Parties January February March Q1 Total April May June Q2 Total<br />
2012 302 389 484 1,175 572 702 922 2,196<br />
% change 2012 - 2011 -0.7% 14.1% 8.8% 7.8% 10.4% 34.7% 3.7% 13.9%<br />
2011 304 341 445 1,090 518 521 889 1,928<br />
Total Visitors January February March Q1 Total April May June Q2 Total<br />
2012 358 462 585 1,405 725 985 1,301 3,011<br />
% change 2012 - 2011 -1.4% 14.1% 2.1% 4.8% 2.1% 34.9% 0.7% 10.2%<br />
2011 363 405 573 1,341 710 730 1,292 2,732<br />
Visitors = number of individual people<br />
Parties = number of groups of people<br />
e.g. A family of four = 1 party of 4 visitors.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 50
COUNCIL CORRESPONDENCE<br />
as of August 1, 2012<br />
1. FOR INFORMATION RECEIVED<br />
1.1 Letter from the Sunshine Coast Labour Council<br />
regarding an invitation to the 22 nd Annual Labour<br />
Day Picnic on September 3, 2012 at Dougall<br />
Park, Gibsons, BC<br />
1.2 Email from Louis Moubarak, Canada World<br />
Youth international exchange program in Sechelt<br />
December 3, 2012 to March 1, 2013<br />
1.3 Copy of a letter from the Acting Mayor of the City<br />
of Cranbrook to Minister Ashfield regarding<br />
Protection of Fish Habitat in Waterways<br />
1.4 Copy of a letter from the Mayor of the City of Port<br />
Moody to Minister Harper regarding the Council<br />
Position on Increased Oil Tanker Traffic<br />
1.5 Email from Celia Robben, President, Sunshine<br />
Coast Tourism regarding 2012 Mid-year Update<br />
July 17, 2012<br />
July 17, 2012<br />
July 17, 2012<br />
July 18, 2012<br />
July 24, 2012<br />
2. FOR ACTION RECEIVED<br />
2.1 Letter from Nancy Palmer of Lucy’s Clothing and<br />
Shoes and Palmeros regarding the SDBA<br />
Thursday night market opening times and<br />
Canada Day event location<br />
July 13, 2012<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 51
July 14, 2012<br />
Mayor John Henderson,<br />
District of Sechelt<br />
Box 129<br />
Sechelt, B.C. VON 3AO<br />
Dear Mayor Henderson,<br />
SUNSHINE COAST<br />
LABOUR<br />
COUNCIL<br />
P.O. BOX 1391<br />
GIBSONS, B.C.<br />
VON IVO<br />
www.sclc.ca<br />
IJECII[V1EID<br />
JUL 17 2012<br />
c2<br />
<strong>DISTRICT</strong> <strong>OF</strong> <strong>SECHELT</strong><br />
The Sunshine Coast Labour Council is once again preparing to celebrate Labour Day<br />
with the 22 annual “Celebration ofLabour” picnic on September 3, 2012. Our annual<br />
picnics are attended by thousands in our community, and have served to promote<br />
organized labour and highlight the contributions that unions make to the community and<br />
to the economy of the Sunshine Coast. Though this Labour Council is one of the smallest<br />
in Canada, we are proud to have the support of our affiliates and many businesses and<br />
organizations in the community.<br />
I am writing on behalf of the Sunshine Coast Labour Council to invite you, as well as the<br />
other members of the Sechelt Council to be guests at this year’s celebration. The picnic<br />
will be held from 12pm - 4pm on Labour Day at Dougal Park in Lower Gibsons.<br />
If you have any questions, please feel free to contact me at 604-886-8328, or by mail to<br />
SCLC, Box 1391, Gibsons. We look forward to seeing you at the picnic.<br />
Yours very truly,<br />
ii<br />
/ L<br />
Marilynn Green<br />
for Robert Hood, President,<br />
Sunshine Coast Labour Council<br />
District of Sechelt<br />
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August 1, 2012<br />
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Sunshine Coast Tourism<br />
2012 Mid Year Update<br />
July 23, 2012<br />
To: Nicholas Simons, City of Powell River, District of Sechelt, Town of Gibsons, Powell River Regional<br />
District, Sunshine Coast Regional District, Sechelt Indian Government District<br />
We met formally earlier this year and laid out priorities for Sunshine Coast Tourism for the coming year.<br />
This report is meant to update you on the significant progress that has been made and share examples<br />
of success.<br />
In our presentation, Sunshine Coast Tourism listed 4 top priorities for 2012-2013:<br />
1) Organizational restructuring and funding<br />
2) Position the destination based on our Unique Selling Propositions<br />
3) Promote and develop product and experiences<br />
4) Provide leadership to the industry<br />
Organizational restructuring and funding<br />
The key element of charting SCT’s future structure and sustainable funding has been to implement the<br />
2% Municipal & Regional District Tax (MRDT). I am very happy to announce that our application was<br />
submitted to the BC Ministry of Finance in July. In addition to letters of support from each of our 6 local<br />
governments, we also had signatures of approval representing 56% of eligible accommodation<br />
properties representing 64% of the eligible rooms. This support was very much a combined effort of all<br />
communities within the region. Not only was it 64% of the eligible rooms, it was 64% of the eligible<br />
rooms in our northern region and 63% of the rooms in our southern region.<br />
The MRDT application requests an implementation date of January 1, 2013. As a reminder, the MRDT is<br />
a 2% tax that eligible lodgings charge on the purchase price of accommodation. The resulting funds for<br />
our region are estimated at $250,000 per year, and our goal is to increase overall room revenues in the<br />
region by 4% each year. A very important reminder is that the MRDT legislation requires that these<br />
funds be incremental to the existing tourism organization’s marketing budget. Our tourism industry will<br />
continue to contribute to the organization through membership fees and cooperative marketing<br />
programs. We will also need your local government contributions to continue to maintain a strong<br />
organization and our eligibility for the MRDT.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 60
Much work has been completed this year in preparation for implementation of the 2% MRDT. The<br />
current board completed Tourism BC’s Governing for Success - Enhancing Board Performance workshop<br />
sponsored by the Ministry of Jobs, Tourism & Innovation. This allowed the board to reach consensus on<br />
moving away from the current active working board structure to a policy board structure where staff<br />
carry out the day to day activities of the organization. Following the workshop, new bylaws and<br />
standing committee terms of reference have been drafted and will be submitted to the membership for<br />
approval at the upcoming AGM. Key elements are to reduce the size of the board from 14 to 11<br />
members. Four seats will be reserved for the MRDT collecting accommodation sector while retaining<br />
seats for arts, culture & heritage, recreation, and members at large.<br />
An important aspect of the MRDT funds is that it is to be spent on tourism marketing initiatives and<br />
subject to audit each year by the province. Our business plan submitted with the application creates a<br />
75/25 model, with 75% of funds being used for regional marketing and 25% of funds focused on local<br />
projects that improve the visitor experience. A standing local projects committee will be created<br />
representing all communities and industry sectors to establish a process for awarding these funds<br />
annually. Watch for details from this committee in early 2013, but we foresee a process for local<br />
organizations and interested parties to apply for funding to support festivals & events, trail &<br />
community maps, mobile applications, signage, etc. Projects that will improve the visitor experience.<br />
In late June, we were notified by the Ministry of Jobs, Tourism, and Innovation that we had received<br />
$23,000 from the Community Tourism Opportunities program which is a 50/50 matching grant. This is<br />
the same funding we received last year and is noted in the Ministry’s press release as the maximum<br />
funding available where clusters of communities have collaborated on a proposal. Our regional focus is<br />
able to bring more resources to the table than if our communities acted individually. It is also a strong<br />
statement on our ability to carry out projects as proposed and to report evaluation metrics at their<br />
completion over the past 3 years. SCT applies much of its local government funding as the matching<br />
dollars necessary to this grant.<br />
Position the destination based on our Unique Selling Propositions<br />
Unique Selling Propositions – qualities and products that set the Sunshine Coast region apart from other<br />
regions such as Vancouver Island, the Okanagan, or Whistler<br />
MEDIA RELATIONS<br />
Our most successful strategy to date has been through our media relations efforts. Newspaper and<br />
magazine articles, blog posts, and other forms of journalism are more meaningful and believable to the<br />
general public than straight advertisements. Our goal is to allow journalists to have a rich Sunshine<br />
Coast experience and to then share with their readers. SCT members contribute accommodation, dining<br />
and recreational experiences as examples of what the region has to offer. If you want to follow future<br />
articles as they appear, follow us on Facebook or Twitter.<br />
In 2012, SCT has hosted 17 journalists to date either on our own or in partnership with Tourism BC or<br />
Vancouver Coast & Mountains. In May, we hosted a 5 day press trip for 4 lower mainland writers<br />
representing BC Living, the Weekender, Vancouver is Awesome and 604Pulse. The theme of the trip<br />
was ‘Happy Trails’ and we showcased major trails including Skookumchuck Narrows and Sunshine Coast<br />
Trail. The trip has already resulted in 8 articles as well as a live twitter feed to an audience of thousands<br />
during the trip.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 61
BC Living – Exploring the North End of the Sunshine Coast<br />
Vancouver Is Awesome – Happy Trails on the Sunshine Coast (5 post series)<br />
604Pulse – Happy Trails on the Sunshine Coast<br />
604Pulse – Short Nature Walks<br />
Another key focus for media visits this year has been to engage the BC Chinese resident market. We<br />
have hosted journalists from 3 major Vancouver based Chinese language publications to share their<br />
Sunshine Coast experience in their own words and pictures. I realize most of you cannot read these<br />
articles, but the aim is to speak directly to this large Lower Mainland audience who have most likely not<br />
visited the region before. The pictures speak for themselves if you can’t read the words.<br />
Epoch Times – Sunshine Coast (30 page spread)<br />
Gourmet Vancouver – Sunshine Coast 1: Gibsons SC2: Sechelt SC3: Pender Harbour SC4:<br />
Powell River SC5: Lund SC6: Okeover Arm<br />
Stories without online links also appeared in Ming Pao and Sing Tao<br />
Special events like BC Bike Race bring media exposure and attention from specific interest groups. SCT<br />
was very active on facebook and twitter leading up to, during and following the event. This event<br />
enhances our region’s reputation for high quality mountain biking.<br />
The Province – BC Bike Race Blog Stage 3 Powell River Stage 4 Earls Cove to Sechelt Stage 5<br />
Sechelt to Langdale<br />
BC Bike Race – Day 3 Powell River Loam Day 4 Powell River to Sechelt Day 5 Sechelt to Langdale<br />
Pinkbike – Day 3 Recap Day 4 Recap Day 5 Recap<br />
Newspaper Coverage<br />
Globe and Mail – How We Ended Up Retiring In Rural British Columbia<br />
Vancouver Sun – A Guide to BC’s Best Camping Parks<br />
National Post – Fest for Success: Dispatches from Canada’s Finest Summer Gatherings<br />
Georgia Straight – Ten Places to Go in BC for Summer Vacation<br />
Delta Optimist – Photos: BC’s Bounteous Backyards<br />
Cowichan Valley Citizen - Powell River’s ‘Breakwater Fleet’ a Historical Sight to Behold<br />
Stories with Legs<br />
Joe Wiebe’s article “Powell River: Where History Comes to Life” appeared The Province,<br />
Montreal Gazette, Vancouver Sun, The StarPhoenix, and TopNewsToday.org in a 2 week period<br />
in May. A related story appeared in Vancouver View as “Sunshine Coast Getaway”.<br />
Dene Moore’s article “Travel: Kayaking on BC’s Desolation Sound appeared in the Guelph<br />
Mercury and The Waterloo Record in May. This same article ran in 2011 in The Calgary Herald,<br />
Winnipeg Free Press, The Guardian, Cape Breton Post, Toronto Metro, Edmonton Metro, and<br />
MySask.com<br />
Mike Robinson’s article “The World Needs More Powell River BC” first appeared in the online<br />
Calgary Beacon and then ran in the Vancouver Sun later in the week<br />
Magazine Coverage<br />
New Zealand Herald – Canada: British Columbia’s Natural Beauty<br />
BC Business – Navigating BC’s Ale Trail<br />
RV West – Cultural Flavour Meets Recreational Allure Top Things to See & Do on the Sunshine<br />
Coast<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 62
Reader’s Digest – BC’s Sunshine Coast and More Canada’s Most Beautiful Cottage Retreats<br />
Flare Magazine<br />
Our Canada – Vancouver BC – Exploring the Nooks and Crannies of the Sunshine Coast<br />
Boating Coverage<br />
SunCruiser – Exploring the Sunshine Coast<br />
Pacific Yachting – Sol Searching on the Sunshine Coast<br />
Sail Magazine – Making Friends on Desolation Sound<br />
Yachting Magazine – Dinner at Paul’s<br />
Waggoner Cruising Guide – Desolation to Port Harvey<br />
CathieLank.com – Sailing Desolation Sound and the Discovery Islands BC<br />
Member Event Coverage<br />
The Province – New Breweries, New Beer for 2012<br />
Urban Diner – Townsite Brewing Set to Open in Powell River<br />
Where.ca – 14 Romantic Winter Escapes<br />
Sunset – 9 Off-the-grid Getaways<br />
SeventeenSounds – Rockwater Secret Cove Resort Sunshine Coast BC<br />
Miss604 – Townsite Brewing in Powell River Save the Patricia Theatre in Powell River<br />
GrantLawrence.ca – ZUNGA! Townsite Brewery Launches in Powell River<br />
The Tyee – Go Digital or Go Dark<br />
Online Coverage<br />
604Pulse – 34 posts covering our region to date in 2012. 604Pulse is a project of Vancouver<br />
Coast & Mountains targeting BC Resident travel & exploration. SCT regularly partners to provide<br />
regional content.<br />
BC Living – Take a Fitness Vacation at Sechelt’s Painted Boat Resort BC Adventures – Our To Do<br />
Picks for Feb 25-Mar 2 Watch the Running of the Skookumchuck Rapids on BC’s Sunshine Coast<br />
BC’s Best Microbreweries Powell River: A Coastal Getaway Gem for Arts, History & Outdoor<br />
Lovers<br />
In the Pacific Northwest – Kayaking the Sunshine Coast<br />
For Lack of a Better Term – The Upper Sunshine Coast can also have me anytime<br />
Active Mama – Rockwater Secret Cove Resort Dining Rockwater Secret Cove Resort Tenthouses<br />
Violette’s Creative Juice – A Little Bit of Paradise-The Sunshine Coast<br />
Relish Interiors – Powell River – Top Reasons for Awesomeness!<br />
Niftynotcool – Sunshine Coast Adventures: Nifty at the Painted Boat<br />
NSMB.com – Sprockids Fun Day<br />
Crossing Time Zones – Sakinaw Lake Lodge<br />
Tourism BC Fresh Stories (story ideas sent to journalists)<br />
Kick up Your Heels: BC Offers Top Tracks for Cross-Country Skiing<br />
BC’s Cold Water Settings Make for Cool Climate Adventure<br />
SCT media relations activities are coordinated by Andrea Wickham-Foxwell, Communications Director.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 63
ONLINE PRESENCE and SOCIAL MEDIA<br />
In May, SCT launched a new and improved platform for www.sunshinecoastcanada.com. The new site<br />
makes use of the high quality imagery that we have acquired over the past 2 years. The site was<br />
designed by Powell River based Massive Graphic. A key component of the new look and design is to<br />
feature our social media channels (Facebook, Twitter, Blog) prominently on the home page, showcasing<br />
the “Live” aspect of the Sunshine Coast.<br />
Website statistics have been great following the launch reflecting the much improved search engine<br />
optimization (SEO) element of the site. We are now receiving over 7,000 visits per month with the most<br />
visits coming from Vancouver & the Lower Mainland, Calgary, Edmonton, Victoria, and Toronto.<br />
Content continues to change, improve and evolve. One item we want to showcase is the festival and<br />
events section: http://sunshinecoastcanada.com/events/summer where visitors can easily browse<br />
major events in the region.<br />
SCT has built a strong social media presence utilizing primarily facebook and twitter. We strive to<br />
engage our audience and participate in conversations daily. Many people contact us this way for travel<br />
tips and recommendations. Over the past year, our following has doubled to over 2,600 on twitter and<br />
1,080 on facebook . It is the best way to hear from us about what is happening in the region, so please<br />
join our community at http://www.facebook.com/SunshineCoastTourismBC and @sunshinecoastca.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 64
MARKETING TACTICS<br />
Spring and summer marketing themes this year focus on outdoor adventure. (Fall is when we have<br />
focused on arts and culture.) Key elements of hiking, mountain biking, paddling, water activities and<br />
health and wellness have been part of our “Go Coastal” campaign.<br />
Spring is truly a shoulder season on the Sunshine Coast and a time for a strong media presence. Benefits<br />
include increasing spring visitations, but also encouraging early bookings for summer accommodations<br />
and activities. The campaign kicked off by attending the Vancouver Outdoor Adventure & Travel Show<br />
March 3-4 where we were able to talk directly to outdoor enthusiasts and hand out brochures and<br />
information. This event also launched our spring consumer contest at<br />
www.ilovesunshinecoastcanada.com where we have now gathered almost 1,000 subscribers to our<br />
quarterly consumer newsletters. Print ads focused on the ‘Get out of Town’ section of the Times<br />
Colonist and in the Chinese language Epoch Times travel feature. Online components covered BC Living,<br />
British Columbia Magazine, Vitamin Daily, Scout Magazine, Impact Magazine,<br />
Get Out There Magazine, and NSMB.com (North Shore Mountain Biking).<br />
The Sunshine Coast is hitting the airwaves this summer partnering with CBC<br />
Radio One for “The Wild Side with Grant Lawrence” contest. One lucky person<br />
will win a 3 night trip to the Sunshine Coast to experience their own “Wild Side”<br />
and Grant mentions Desolation Sound and the Sunshine Coast in every show.<br />
The show airs nationwide at 11:30am Tuesdays and repeats 7:30pm Fridays this<br />
summer.<br />
Marketing and online activities are coordinated by Paul Kamon and Lisa Croteau.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
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Promote and develop product and experiences<br />
SUNSHINE COAST TRAIL<br />
The Sunshine Coast Trail is a leading example of a great product that needs more<br />
exposure and publicity. Powell River Parks and Wilderness Society and other<br />
volunteers have turned blood, sweat and tears over the past 20 years into a worldclass<br />
trail system. SCT has actively been bring journalists to hike parts of the trail to<br />
spread the word. You’ll find it as a Hidden Gem and mentioned regularly on SCT’s<br />
website as well as in various ads. A new brochure will be available on BC Ferries and<br />
Visitor Information Centres later this summer. SCT will encourage continued dialogue<br />
to eventually create a collective ferry to ferry to ferry trail system stretching the<br />
length of the entire Sunshine Coast...Desolation Sound to Howe Sound. This concept<br />
has amazing marketing potential....not to mention huge value to area residents.<br />
DAKOTA RIDGE<br />
The development of Dakota Ridge over the past 5 years into an accessible first rate Nordic ski area is our<br />
prime winter tourism product. Our social media<br />
channels feature daily snow reports and photos of<br />
winter fun as well as a focused facebook ad<br />
campaign for BC residents who like Nordic skiing and<br />
snowshoeing. During the ski season, our “specials”<br />
website page was filled with member created<br />
packages featuring accommodation, dining, and<br />
Dakota Ridge tours. SCT was very happy to write a<br />
letter of support for the recent successful grant<br />
application and looks forward to being able to<br />
promote and even more accessible winter<br />
wonderland.<br />
TOWNSITE<br />
Powell River’s Townsite is the leading heritage product of the region. The opening of Townsite Brewing<br />
and the upgrade of the Patricia Theatre were major milestones this year, and SCT was happy to include<br />
these locations on the Happy Trails press trip as well as on itineraries of multiple journalists. Tourism<br />
Powell River’s heritage counsellor will assist to develop materials and photos that will take us to the next<br />
step of developing collateral and a marketing theme for the neighbourhood.<br />
Provide leadership to the industry<br />
“TRAVELGREEN”<br />
This spring, SCT has begun to create a “TravelGreen” brand for the Sunshine Coast. One of the Coast’s<br />
unique selling propositions is its natural beauty, with clean air and water and variety of flora and fauna.<br />
Many of our members have a deep desire to be responsible stewards of these precious gifts. SCT seeks<br />
to create knowledge sharing opportunities among tourism stakeholders and event planners about<br />
‘greening’ events, accommodation and hospitality businesses. With existing product that easily falls into<br />
the “TravelGreen” brand, including the Green Banner Guide, garden tours, and farmers’ markets in<br />
every Coast community, expanding these relationships into a “TravelGreen” campaign for consumers,<br />
meeting planners and SCT members is a natural fit.<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 66
SCT partnered with the SCRD and PRRD to hold 2 Event Planning for Zero Waste Workshops in March<br />
held in Sechelt and Powell River. One Coast and Let’s Talk Trash developed and delivered the workshops<br />
to 50 festivals and event planners. Participants shared local resources and experiences. We’ve already<br />
seen the workshop concepts put into practice at the April Fool’s Run, Sprockids Fun Day, Lund Shellfish<br />
Festival, Earth Day, Gibsons Landing Jazz Fest, and the Spot Prawn Festival with more to come this<br />
summer.<br />
Work with accommodation owners started this spring partnering with One Coast to develop an<br />
accommodation survey to measure the range of actions already in place in delivering an environmental<br />
friendly guest experience. Resulting information will be included in an Accommodation Owner<br />
Sustainability Guide which will be delivered in a workshop this fall. The Let’s Talk Trash Team is<br />
developing guidelines for SCT members to implement and be considered a “TravelGreen” partner. Once<br />
the guidelines have been met by the business, it will be given permission to use the new “TravelGreen”<br />
logo.<br />
SOCIAL MEDIA<br />
SCT participated in the federal Community Access Program whose goal is increasing internet access<br />
across Canada. We were able to deliver 4 workshops this spring to local businesses covering various<br />
topics of social media with the goal to improve individual marketing capabilities and to build<br />
partnerships and relationships between members. Topics of the workshops included:<br />
1. How to Stand Out Online: Personality Marketing for Tourism Businesses<br />
2. Mobile Marketing: Why Reaching Your Customers Wherever They Are Is Crucial<br />
3. How to Create a Powerful Social Media Strategy Without Breaking the Bank or Going Crazy<br />
4. Online Reputation Management<br />
Local entrepreneurs facilitated the first 3 workshops and the 4 th was a Tourism BC program. The<br />
workshops covered various Social Media tools, including Facebook, twitter, mobile websites, mobile<br />
apps, TripAdvisor and Yelp.<br />
Summary<br />
It has been a productive first half of 2012. We are very excited about the submission of the MRDT<br />
application and will continue preparations for its approval and implementation. Please mark your<br />
calendars for Wednesday, October 3, 2012 for SCT’s AGM to be held at West Coast Wilderness Lodge.<br />
We will be sharing progress, implementing a number of bylaw changes, and electing a new board of<br />
directors.<br />
Thank you for supporting Sunshine Coast Tourism and the tourism sector. This report is our attempt to<br />
deliver information and results more frequently and outside of the budget process. If you would like to<br />
have a discussion at one of your committee meetings, we would welcome the opportunity for dialogue.<br />
Respectfully Submitted,<br />
Celia Robben<br />
President, Sunshine Coast Tourism<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 67
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 68
REQUEST FOR DECISION<br />
TO:<br />
Mayor and Council<br />
REPORT DATE: July 19, 2012<br />
TARGET DECISION DATE: August 1, 2012<br />
FROM:<br />
RE:<br />
Assistant Corporate Officer<br />
Release of Item from In Camera<br />
FILE NO: 3730-20 2012<br />
PURPOSE<br />
To bring forward to open meeting an item released from in camera by Council.<br />
DISCUSSION<br />
Context/Background<br />
At its July 18, 2012 in camera meeting, Council resolved that the resolution noted in the<br />
recommendation below be released from in camera. Accordingly, the resolution is<br />
hereby brought forward to be confirmed in open meeting.<br />
Policy Implications<br />
This matter is in keeping with statutory requirement.<br />
Financial Implications<br />
There are budget provisions for the project and for the contract.<br />
Communication Strategy<br />
A media release of the information will be prepared as well as posting it on the website.<br />
RECOMMENDATIONS<br />
That the Report of the Assistant Corporate Officer dated July 19, 2012 regarding<br />
release of a resolution from in camera be received; and<br />
That the following resolution be released from in camera:<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 69
That the District accept the Tetra Tech consultants’ proposal to be the District’s<br />
Owner’s Technical Consultant for the Waste Water Treatment Facility project as<br />
per their revised proposal of July 9, 2012 with a total upset limit of $322,378 plus<br />
applicable tax.<br />
2<br />
Respectfully submitted,<br />
Gerry van der Wolf<br />
Assistant Corporate Officer<br />
District of Sechelt<br />
Regular Council Meeting Agenda<br />
August 1, 2012<br />
Page 70