Project Billing Instructional Guide - Unanet Technologies

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When defining One-Time Charge Types, the Administrator will specify Debit and Credit Accounts, i.e. which journal accounts the associated item will be associated with when the invoice is complete. The list of possible value for Debit Account or Credit Account are: Billed Deferred Revenue Recognized Revenue Tax Unbilled Typically, for a One-Time Charge Type such as a Fee or Discount the Debit Account would be the Billed Account for the project, while the Credit Account would be Recognized Revenue. Admin >> Setup >> Payment Terms Administrators can also define valid payment terms for use within Unanet. A Billing Manager will select one of these valid payment terms for use on a project during project billing setup. Unanet uses the ‘Days’ value associated with a Payment Term to calculate an Invoice Due Date using the Invoice’s Creation Date. Page 10 of 48 Copyright © 2011 Unanet Technologies
Project Billing Set up For each project, a Billing Manger can define various parameters related to defining fixed price schedules, project invoicing, and bill and revenue journal accounts to be associated with the project. Project billing types of Time & Materials (including pre-billing for labor), Fixed Price and Cost Plus are supported. Projects can have a mix of Time & Materials and Fixed Price, but Cost Plus billing cannot be mixed with other billing types on the same project. A new menu, only accessible by Billing Managers or Administrators, is available for a selected project. The menu shows four options: Accounts - how bill and revenue data for the project is recorded against journal accounts Fixed Price – define bill and revenue recognition schedules for fixed price items on the project Invoice – select from standard invoice layouts, invoice number formats, payment terms, and specify other data to appear on the invoice such as Bill to and Remit to contact information, optional header information, and optional text to appear at the top of the invoice body (Description), or at the end (Invoice Memo) Pre-Billed Labor – for projects where labor is billed in advance of work being performed, Unanet allows one of more Pre-Billed amounts to be defined with an associated description and date for invoicing. When locked or extracted timesheets for the project are included in a Unanet Post process, the hours and associated billable amounts will be used to offset the existing pre-billed amount. When the pre-billed amount has been earned, any new labor hours posted will be billed in arrears. To aid in project billing setup, a new Copy Project feature has been added in Unanet 9.4. When using this feature, data related to the following billing information can be copied to the created project: Accounts Invoice parameters Pre-Billed Labor Fixed Price (Project level fixed price items only) Accounts The Billing Manager must specify a value for each account category Unbilled, Billed, Deferred Revenue, Recognized Revenue and Tax before the project can be included in a Post process. Alternatively, the Billing Manager can use the Default button to apply the system-wide values specified by an Administrator, under Admin >> Setup >> Accounting >> Accounts. Note that if the system default values are changed by an Administrator, the values stored at the project level will not be automatically updated. Page 11 of 48 Copyright © 2011 Unanet Technologies
Page 1 and 2: Project Billing in Unanet Version 9
Page 3 and 4: Overview of this document Since inc
Page 5 and 6: 5. Define pre-bill labor amounts on
Page 7 and 8: The Post process will use this data
Page 9: Admin >> Setup >> Accounting >> Inv
Page 13 and 14: If adding a single item, the follow
Page 15 and 16: associate the Fixed Price item with
Page 17 and 18: Pre-Bill Labor The final option on
Page 19 and 20: Post A familiar Unanet Search scree
Page 21 and 22: Labor: All qualifying labor for t
Page 23 and 24: Pre-Billed Labor: All qualifying
Page 25 and 26: All qualifying fixed-price percent
Page 27 and 28: 2. A recognized revenue journal ent
Page 29 and 30: Add Invoice The Add Invoices screen
Page 31 and 32: List Invoice The List Invoices scre
Page 33 and 34: Reporting The various Project Accou
Page 35 and 36: Invoice Details - this report provi
Page 37 and 38: New Summary Reports: Billing & Reve
Page 39 and 40: Exports Three new exports are provi
Page 41 and 42: Page 41 of 48 Copyright © 2011 Una
Page 43 and 44: Page 43 of 48 Copyright © 2011 Una
Page 45 and 46: Glossary for Project Billing Item D
Page 47 and 48: Frequently Asked Questions Q: What

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