Project Billing Instructional Guide - Unanet Technologies

The billing and invoicing process is shown at a high level in the following
diagram:
Admin Setup
Accounting
Data
Define Project
Items
T&M, FP, CP
Do Work
Approve Work
Complete
Invoices
Add Invoice -
place billable
items on
Invoice
Run ‘Post’ -
What’s
Billable &
Earned
AR, JE
Exports
In this major release, the following concepts were introduced:
1. Billable expense markup – for organizations who “markup” the actual
cost of certain billable expenses. Markup percentages can be specified
by expense type at the system level and overridden at the project level.
Where customers want to apply a ‘G&A markup’ on time and material
projects to their ODCs, this feature should be used, rather than treating
the project as Cost Plus.
2. Two new roles, Billing Manager and Billing Viewer
3. Administrators can now define the following items related to billing,
revenue recognition and invoicing
Define Account Codes for use when processing billable or revenue
transactions
Specify Billing Rules to determine how items are treated by the Post
process
Create Standard Invoice Formats
Define multiple Standard Invoice Number Formats
Define valid One-Time Charge Types
Define Payment Terms for Use on Invoices
4. Define schedules for billing and revenue recognition of fixed price items
on a project, at the project or task level.
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