Project Billing Instructional Guide - Unanet Technologies

Table of Contents
Overview of this document .................................................................................. 3
Administrator Data Set up ................................................................................... 5
Admin >> Setup >> Accounting >> Accounts .................................................... 6
Admin >> Setup >> Accounting >> Billing ........................................................ 6
Admin >> Setup >> Accounting >> Invoice Formats .......................................... 7
Admin >> Setup >> Accounting >> Invoice Number Formats .............................. 9
Admin >> Setup >> One-Time Charge Types .................................................... 9
Admin >> Setup >> Payment Terms .............................................................. 10
Project Billing Set up ........................................................................................ 11
Accounts ...................................................................................................... 11
Fixed Price ................................................................................................... 12
Invoice ........................................................................................................ 15
Pre-Bill Labor ............................................................................................... 17
Project Processes ............................................................................................. 18
Post ............................................................................................................ 19
How the Post process handles different billing types: ......................................... 20
Cost Plus Billing Type Projects ..................................................................... 20
Time & Materials and Fixed Price Projects ..................................................... 22
Post Process - Feedback ............................................................................. 28
Unpost ........................................................................................................ 28
Add Invoice .................................................................................................. 29
Add Invoice Feedback ................................................................................ 30
List Invoice .................................................................................................. 31
Creating and Adjusting Invoice with Only One-Time Items ................................. 31
Revising Invoiced Amounts ............................................................................ 31
(1) Changes to “total” with another invoice ................................................... 32
(2) Correct on the next invoice (via adjustments and/or one-time items) ......... 32
(3) External reformat combined with one-time item ....................................... 32
(4) Reverse Invoice and Include Items on Future Invoice(s) ........................... 32
Reporting ........................................................................................................ 33
New Detail Reports: ...................................................................................... 33
Billing & Revenue Details ............................................................................ 33
Fixed Price Details ..................................................................................... 34
Invoice Details .......................................................................................... 35
Journal Details .......................................................................................... 36
New Summary Reports: ................................................................................. 37
Billing & Revenue Summary ........................................................................ 37
Journal Summary ...................................................................................... 37
New Status Report: ....................................................................................... 38
Invoice Status ........................................................................................... 38
Exports ........................................................................................................... 39
Fixed Price Schedule Export ........................................................................... 39
Accounts Receivable Export ............................................................................ 40
Journal Entry Export ...................................................................................... 42
Glossary for Project Billing ................................................................................. 45
Frequently Asked Questions ............................................................................... 47
Historical Data ................................................................................................. 48
Page 2 of 48
Copyright © 2011 Unanet Technologies