Project Billing Instructional Guide - Unanet Technologies

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an annual service agreement, but recognize revenue for this item monthly, quarterly or on some other schedule. In the example shown below, a quarterly revenue recognition schedule is used. Note the schedule items can be adjusted as needed, adding or removing items from the revenue recognition schedule (the ‘Generate Schedule’ wizard just helps speed data creation). However, the total value of the revenue recognition schedule must match the bill value for the fixed price item. o Note also that Unanet treats the billable amount and the corresponding revenue recognition schedule as a single item which is maintained together (i.e. via edit or delete). Where a Billing Schedule is created with multiple billable items, after data entry, these are treated as separate, unrelated items. If the Fixed Price Billing Schedule option is used, the Billing Manager can: Page 14 of 48 Copyright © 2011 Unanet Technologies
associate the Fixed Price item with the project, or a task enter a Description for the Fixed Price item enter an initial Bill Date for the item enter the fixed price item bill amount o When Billed – revenue will be recognized when the item is on a bill which is Completed. o % Complete – revenue will be recognized whenever the Post process is run, and calculate based on the bill value and associated project or task Percent Complete value. o specify a Billing Schedule, identifying the type of periods, the number of periods and when the period should start. In the example below, the total amount of $15k is being billed in three increments. Note that when this schedule is saved, each billable item will be treated as distinct, and must be edited individually. The purpose of this Add Fixed Price Billing Schedule is to quickly create multiple items to be billed, perhaps reflecting a recurring billing schedule, such as monthly subscription fees. Invoice The Invoice data for a project must be defined before an invoice can be created for the project. Absence of invoice data will not prevent a project from Page 15 of 48 Copyright © 2011 Unanet Technologies
Page 1 and 2: Project Billing in Unanet Version 9
Page 3 and 4: Overview of this document Since inc
Page 5 and 6: 5. Define pre-bill labor amounts on
Page 7 and 8: The Post process will use this data
Page 9 and 10: Admin >> Setup >> Accounting >> Inv
Page 11 and 12: Project Billing Set up For each pro
Page 13: If adding a single item, the follow
Page 17 and 18: Pre-Bill Labor The final option on
Page 19 and 20: Post A familiar Unanet Search scree
Page 21 and 22: Labor: All qualifying labor for t
Page 23 and 24: Pre-Billed Labor: All qualifying
Page 25 and 26: All qualifying fixed-price percent
Page 27 and 28: 2. A recognized revenue journal ent
Page 29 and 30: Add Invoice The Add Invoices screen
Page 31 and 32: List Invoice The List Invoices scre
Page 33 and 34: Reporting The various Project Accou
Page 35 and 36: Invoice Details - this report provi
Page 37 and 38: New Summary Reports: Billing & Reve
Page 39 and 40: Exports Three new exports are provi
Page 41 and 42: Page 41 of 48 Copyright © 2011 Una
Page 43 and 44: Page 43 of 48 Copyright © 2011 Una
Page 45 and 46: Glossary for Project Billing Item D
Page 47 and 48: Frequently Asked Questions Q: What

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