Workplace Safety & Insurance Coverage - wsib

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Chapter 6 -Account Administration The WSIB does not use clearance certificates to prevent contractors from being hired. We want to ensure employers provide coverage for their workers and pay the associated premiums. The transfer to Schedule 2 becomes effective when the WSIB accepts your request and the certified cheque for the departure fee and the working capital deposit required under Schedule 2. This should occur no later than 10 calendar days after the date that the WSIB receives them. As the effective transfer date to Schedule 2 will be current, no retroactive claim-transfers nor premium adjustments will occur. Employers will file a final reconciliation of their Schedule 1 account after they have transferred to Schedule 2. Employers who amalgamate have the option of choosing Schedule 1 or Schedule 2. The effective transfer date will be the amalgamation date. Clearance certificates When paying contractors for services, request a clearance certificate from the contractor to waive your liability for amounts owing on their WSIB account. If the contractor has not paid his premiums, you, as the principal, are responsible for that part of the unpaid sum which relates to the labour portion of the contract (s). You can hold back that amount from funds you owe the contractor. Defining a worker A worker is ■ anyone you employ in your business under a contract of service or apprenticeship and who works in a situation where you set the nature and place of work and when and how it is performed. In some cases an unpaid employee may still be considered a worker. ■ For more details call your account manager, 1-800-387-0750. Workers can be employed either full time or part time, including ■ family members ■ seasonal casual employees ■ students, apprentices and learners ■ domestics. What about the employer Generally, the employer is not considered a worker. ■ Sole proprietors, partners and executive officers are not considered workers under the Workplace Safety and Insurance Act. However, they may apply for optional insurance, which gives the same coverage as for workers. ■ For more information about optional insurance please refer to Frequently Asked Questions. ■ For help to determine who is an executive officer or worker, or for additional information, please call your account manager. Contractors ■ When hiring a contractor to perform a service and the contractor does not employ other workers, then he or she could be either a worker or an independent operator. ■ Contact your account manager to confirm your contractor’s status. ■ If the contractor is considered a worker by the WSIB, you are responsible for paying the benefit costs associated with covering that contractor. ■ If the contractor is deemed an independent operator by the WSIB, you are not responsible for paying their benefit costs. Appeals Schedule 2 employers must pay benefit costs of injured workers even if the claim is in dispute or if there is an appeal underway. Further, the obligation to continue to pay benefit costs for claims continues even if you cease to operate as a Schedule 2 employer for whatever reason. This includes a transfer to Schedule 1. 34 Notify us within 10 days of any changes to your business to avoid fines or charges.
Chapter 6 -Account Administration Sending in payments Schedule 2 employers have the option of paying in two ways: Payment by cheque To use this method there are three simple steps 1. Include the ■ ■ firm number a list of the invoice numbers and the corresponding amounts (should total the cheque amount) 2. Make cheque payable to: ■ Workplace Safety and Insurance Board 3. Send the payment to: Workplace Safety and Insurance Board Treasury Branch, Cash Receipts 200 Front Street West Toronto ON M5V 3J1 Electronic payment (by wire) To use this method follow these simple steps 1. Notify our Treasury Department by fax for each electronic payment you make and include the following information, ■ the firm number to apply the payment(s) to ■ the invoice numbers and payment amounts for each invoice the payment covers ■ the value, date and total amount of the electronic payment 2. Wire the payment to the WSIB’s bank. To begin to use this method, contact your account manager for details. Sending claim-related correspondence We process all claims related mail centrally, for speed and efficiency. Please ensure the corresponding claim number appears. Send all claims related correspondence to: Workplace Safety and Insurance Board Schedule 2 Industry Sector 200 Front Street West Toronto ON M5V 3J1 Toll free fax 1-888-313-7373 Toronto area fax 416-344-4684 Notify us about changes to your business Don’t forget to let your account manager know of any changes to your business. These are called material changes and you must report them to the WSIB within 10 days, for example, if you ■ change your operations ■ move ■ sell your business ■ buy another business ■ change your company’s legal status. Buying a business or assets Protect yourself from liability. Require the vendor to provide a WSIB purchase certificate or you could be liable for any outstanding WSIB debts they leave. Account Administration Tips ■ ■ ■ ■ ■ When making payments, match invoices with items on your month-end statement to give you a clear and precise picture of what is owed on your account. Monitor your month-end statement to ensure the WSIB deposits your payments and makes any required adjustments. Check your invoice for accuracy, making sure you are responsible for outstanding costs listed. Invoices are due upon receipt – pay invoices promptly to avoid unnecessary collection activities. Use all your outstanding credit amounts that are identified on your monthly statements as payment on outstanding invoices. This results in a more organized statement of account. To apply for optional insurance for company owners, executives and independent operators, call your account manager. 35
Page 1 and 2: Schedule 2 Employer Guide Workplace
Page 3: Contents Chapter 1: Ontario’s wor
Page 7 and 8: Chapter 1 -Ontario’s workplace sa
Page 9: Chapter 2 - Worker insurance benefi
Page 12 and 13: Frequently Asked Questions Injured
Page 15 and 16: Chapter 3 -Prevention and incentive
Page 17: Frequently Asked Questions Preventi
Page 21 and 22: Chapter 4 -In case of injury What t
Page 23 and 24: Frequently Asked Questions In case
Page 25: Chapter 5 - Getting your worker bet
Page 28 and 29: Chapter 5 -Getting your worker bett
Page 30 and 31: Frequently asked questions - Gettin
Page 33 and 34: Chapter 6 -Account administration F
Page 35: Chapter 6 -Account Administration F
Page 39: Chapter 7 - Appealing a WSIB decisi
Page 42 and 43: Frequently Asked Questions Appealin
Page 45 and 46: RESOURCES -Workplace Health and Saf
Page 48: Click wsib.on.ca Safety is everybod

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