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Municipal Corporation of Jalandhar (MCJ) power of attorney signed by legally authorized signatories of all the partners; (c) the partner-in-charge shall be authorized to incur liabilities, receive payments and receive instructions for and on behalf of any or all partners of the association and the entire execution of the contract; (d) The designated lead partner of the association or the joint venture shall be liable for the execution of the Contract in accordance with the Contract terms, and a relevant statement to this effect shall be included in the authorization mentioned under (b) above as well as in the Bid Form and the Form of Agreement for joint venture; (e) A copy of the agreement/association entered into by the partners shall be submitted with the Technical Proposal; and 5. One Bid per Bidder 5.1 Each bidder shall submit only one bid either by itself, or as a partner in a joint venture or as association member. A bidder who submits or participates in more than one bid will be rejected and disqualified. 6. Cost of Bidding 6.1 The bidder shall bear all costs associated with the preparation and submission of its bid and the Employer will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. 7. Site Visit 7.1 The bidder is advised to undertake due diligence by visiting MCJ operational area i.e. tubewells and waste water disposals and obtain for itself on its own responsibility all the information that may be necessary for preparing the proposal/bid and entering into a consultancy contract for the works. However, all the costs of such visits shall be at the bidder’s own expense. 7.2 The bidder and any of its personnel or agents will be granted permission by the Employer to enter upon its premises i.e. tubewells/Waste water disposals and areas for the purpose of such inspection, but only upon the express condition that the bidder, its personnel and agents, will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof and will be responsible for death or personal injury, loss of or damage to property and any other loss, damage, costs and expenses incurred as a result of the inspection. 7.3 The Employer may conduct a Pre-Bid Meeting if required referred to in Clause 19. Section 1: Instructions to Bidders - 10 -
Municipal Corporation of Jalandhar (MCJ) B. BIDDING DOCUMENTS 8. Content of Bidding Documents 8.1 The bidding documents are those stated below, and should be read in conjunction with any Addenda issued in accordance with Clause 11: Section I: Invitation for Bids Section II: Instructions to Bidders Section III Terms of Reference Section IV Appendices 8.2 The bidder is expected to examine carefully the contents of the bidding documents. Failure to comply with the requirements of bid submission will be at the bidder’s own risk. Pursuant to Clause 28, bids which are not substantially responsive to the requirements of the bidding documents will be rejected. 8.3 Bidders are informed that the information which may be provided by the Employer is only for bidders’ information and the Employer does not warrant either its accuracy or sufficiency. The bidder is responsible to inspect and examine the available information and data, and to have satisfied himself, so far as practicable, before submitting the bid as to the form and nature of this bid, and all other risks, contingencies and circumstances which may influence or affect the Bid. 9. Clarification of Bidding Documents 10. Amendment of Bidding Documents 9.1 A prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing at the Employer’s address indicated in the Invitation for Bids/Data sheet. The Employer will respond to any request for clarification which it receives not later than seven (7) days prior to the day of Pre Bid Meeting. Copies of the Employer’s response will be forwarded to all purchasers of the bidding documents, including a description of the inquiry, but without identifying its source. 10.1 At any time prior to the deadline for submission of bids, the Employer may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by issuing addenda. 10.2 Any addendum thus issued shall be part of the bidding documents pursuant to Sub-Clause 9.1, and shall be communicated in writing or by fax to all purchasers of the bidding documents. Prospective bidders shall acknowledge receipt of each addendum and shall be a part of the bid. Section 1: Instructions to Bidders - 11 -
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