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Municipal Corporation of Jalandhar (MCJ) when the bidder has signed the agreement and performance guarantee has been executed. 16.6 The bid security/ Earnest Money may be forfeited: (a) if the bidder withdraws its bid during the period of bid validity; or (b) in the case of a successful bidder, if it fails within the specified time limit to sign the Agreement, or (c) if the bidder is determined, at any time prior to the award of contract, to have engaged in corrupt or fraudulent practices in competing for the Contract; or. (d) in giving effect to any other provisions given in the Instructions to Bidders. 17. Alternative Proposals by Bidders 17.1 Bidders shall submit offers which comply with the documents. The attention of bidders is drawn to the provisions of Clause 28 regarding the rejection of bids which are not substantially responsive to the requirements of the bidding documents. 18. Pre-Bid Meeting 18.1 The bidder or its official representative is invited to attend a pre-bid meeting, which will take place at: Office of the Mayor/Commissioner Municipal Corporation of Jalandhar (MCJ) Jalandhar, on the date and at the time given in the Data sheet. 18.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. 18.3 The bidder is requested to submit any questions in writing to reach the Employer not later than 7 days before the meeting. 18.4 Minutes of the meeting, including the text of the questions raised and the responses given, will be transmitted without delay to all purchasers of the bidding documents. Any modification of the bidding documents listed in Sub-Clause 9.1 which may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 11 and not through the minutes of the pre-bid meeting. 18.5 Bidders are advised to attend the pre-bid meeting. However, non-attendance at the pre-bid meeting will not be a cause for dis-qualification of a bidder. Bidders who do not attend the pre-bid meeting assume the responsibility to comply with modifications to the bidding documents mentioned in sub- Clause 19.4 above and which are communicated through an Addendum pursuant to Clause 11. 19. Format and Signing of Bid 19.1 The bidder shall prepare one original and one Copy of the Bid documents comprising the bid as described in Clause 13 of these Instructions to Bidders, bound with the volume containing the Form of Bid, and clearly marked “ORIGINAL” Section 1: Instructions to Bidders - 14 -
Municipal Corporation of Jalandhar (MCJ) and “COPY” as appropriate. In the event of discrepancy between them, the original shall prevail. To avoid discrepancies between the original and the copies, copies shall be photocopies of the original bid documents where possible. 19.2 The original and all copies of the Technical bid shall be typed or written in indelible ink and shall be signed and sealed by a person or persons duly authorized to sign on behalf of the bidder. All pages of the bid and all entries where amendments have been made shall be initialled by the person or persons signing the bid. 19.3 The bid shall contain no alterations, omissions or additions, except those to comply with instructions issued by the Employer, or as necessary to correct errors made by the bidder, in which case such corrections shall be numbered and initialled by the person or persons signing the bid. D. SUBMISSION OF BIDS 20. Sealing and Marking of Bids 20.1 The bidder shall seal the original Technical Proposal and the copy of the Technical Proposal in separate sealed envelopes, clearly marking each one as “ORIGINAL – TECHNICAL PROPOSAL” and “COPY – TECHNICAL PROPOSAL” as appropriate. These envelopes shall be placed in another sealed envelope, clearly marked with “ORIGINAL AND COPY OF TECHNICAL PROPOSAL”. The original Bid Security/Earnest Money shall be placed in a separate sealed envelope within the envelope for the original Technical Proposal and a copy of the Bid Security/EM shall be placed in a separate sealed envelope within the envelope containing the copy of the Technical Proposal. The Financial proposal/Price proposal, as prescribed in the Tender should be filled up and sealed in a separate envelope clearly marked “FINANCIAL PROPOSAL/PRICE PROPOSAL” and submitted along with technical proposal, all in an outer envelope. The address of the bidder should be clearly written on the cover of the financial proposal. Both the Technical Proposal (original & copy) and Financial Proposal should be submitted in a single outer cover, sealed. 20.2 The fully completed Financial proposal/price proposal shall be submitted which will remain stored sealed until the Technical Evaluation is complete. The Price proposal shall only be opened only for the technically qualified bidders. 20.3 All pages of the documents shall be signed and stamped by the authorized signatory of the Bid, in accordance with Clause 20. The documents shall be enclosed with ‘Original’ or “Copy of the Technical Proposal or Price Proposal as described in Clause 13. 20.4 The outer envelope/cover(contains Technical Proposal(original &copy) and Financial proposal) shall: (a) be addressed to the Employer at the following address: Section 1: Instructions to Bidders - 15 -
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