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Municipal Corporation of Jalandhar (MCJ) Employer at the opening. Any bid price or discount which is not read out and recorded at the opening of Price Proposals will not be taken into account in bid evaluation. The bidder's representatives who are present will be required to sign the record. 31. Process to be Confidential 32. Preliminary Examination of Price Proposals and Determination of Responsiveness 31.1 Information relating to the examination, clarification, evaluation and comparison of Price Proposals and recommendations for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with such process until the award of the successful bidder is announced. Any effort by a bidder to influence the Employer’s processing of bids or award decisions may result in rejection of the bidder’s bid. 32.1 Prior to the detailed examination of the Price Proposals, the Employer will determine whether each opened bid (i) has been properly signed; and (ii) is substantially responsive to the requirements of the bidding documents. 32.2 A substantially responsive bid is one which conforms to all terms, conditions and requirements of the bidding documents without material deviation or reservation and includes amendments and changes, if any, requested by the Employer during evaluation of bidder’s technical proposal. A material deviation or reservation is one (i) which affects in any substantial way the scope, quality or performance of the Works; (ii) which limits in any substantial way, inconsistent with the bidding documents, the Employer’s rights or the bidder’s obligations under the Contract; or (iii) whose rectification would affect unfairly the competitive position of the other bidders presenting substantially responsive bids. 32.3 If a Price Proposal is not substantially responsive it will be rejected by the Employer, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation. 33. Clarification of Price Proposals 33.1 To assist in the examination, evaluation and comparison of Price Proposals, the Employer may, at its discretion, ask any bidder for clarification of its bid, including breakdowns of unit rates. The request for clarification and the response shall be in writing or oral, but no change in the price or substance of the bid shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the bids in accordance with Clause 35. 34. Correction of Errors 34.1 Price Proposals determined to be substantially responsive will be checked by the Employer for any arithmetic errors. Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit rate and the total cost per item that is obtained by multiplying the unit rate and quantity, the unit rate shall prevail and the total cost per item will be corrected unless in the opinion of the Employer there is Section 1: Instructions to Bidders - 20 -
Municipal Corporation of Jalandhar (MCJ) an obvious misplacement of the decimal point in the unit rate, in which case the total price as quoted will govern and the unit rate will be corrected. If there is a discrepancy between the total bid amount and the sum of total costs per item, the sum of the total costs per item shall prevail and the total bid amount will be corrected. If the bidder has offered a discount expressed as a percentage of the quoted price, such discount will be applied to the corrected bid price. 34.2 The amount stated in the Form of Bid for Price Proposal will be adjusted by the Employer in accordance with the above procedure for the correction of errors and shall be considered as binding upon bidder. If the bidder does not accept the corrected amount of bid, its bid will be rejected, and the bid security may be forfeited in accordance with sub-Clause 17.6(b). 35. Conversion to a Single Currency 36. Evaluation and Comparison of Proposals 35.1 Not Applicable – All the Bid Price shall be in Indian Rupees only. 36.1 The Employer will evaluate and compare only the bids determined to be substantially responsive in accordance with Clause 33. The Financial Bids of the technically qualified bidders will be evaluated as per mentioned below. a. The Total Value of the Financial bid shall be arrived by the following method Total Value = Fixed Fee + maximum value of Out of Pocket expenses as given by bidder + any applicable taxes c. The list of Bidder will be ranked in ascending order (i.e.) Bidder quoting the lowest price in terms of Total value (L1) will be ranked first and so on. d. The L1 bidder will be awarded the contract. e. However, the MCJ does not bind itself to award the contract to the bidder(s) offering the lowest price. 36.2 The Employer reserves the right to accept or reject any variation, deviation and other factors which are in excess of the requirements of the bidding documents or otherwise result in the accrual of unsolicited benefits to the Employer shall not be taken into account in bid evaluation. 36.3 If the bid of the successful bidder is seriously unbalanced in relation to or substantially above the Engineer’s estimate of the cost of work to be performed under the Contract, the Employer may require the bidder to produce detailed price analyses for any or all items of the Schedule of Prices, to demonstrate the internal consistency of those prices with the construction methods and schedule proposed. Section 1: Instructions to Bidders - 21 -
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