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Municipal Corporation of Jalandhar (MCJ) Office of the Commissioner, Municipal Corporation of Jalandhar (MCJ) Jalandhar. (b) bear the following identification: Bid for: Appointment of consultants for SCADA / Telemetry and integration of tube wells in Jalandhar city DO NOT OPEN BEFORE …………. [Bidder to insert time and date for bid opening, per Sub-Clause 22.1]. 20.5 In addition to the identification required in Sub-Clause 21.1, the outer envelope shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared “late” pursuant to Clause 23. 20.6 If the outer envelope is not sealed and marked as above, the Employer will assume no responsibility for the misplacement or premature opening of the bid. 21. Deadline for submission of Bids 21.1 The Bids must be received by the Employer at the address specified above not later than the time and date mentioned in the Invitation for Bids/Data sheet. 21.2 The Employer may, at its discretion, extend the deadline for submission of bids by issuing an addendum in accordance with Clause 11, in which case all rights and obligations of the Employer and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended. 22. Late Bids 22.1 Any bid received by the Employer after the deadline for submission of bids prescribed in Clause 22 will be rejected and will be returned unopened to the bidder. 23. Modification and Withdrawal of Bids 23.1 The bidder may modify or withdraw its bid after bid submission, provided that written notice of the modification or withdrawal is received by the Employer prior to the deadline for submission of bids. 23.2 The bidder’s modification or withdrawal notice shall be prepared, sealed, marked and delivered in accordance with the provisions of Clause 21, with the outer and inner envelopes additionally marked “MODIFICATION” or “WITHDRAWAL”, as appropriate. A withdrawal notice may also be sent by fax, but must be followed by a signed confirmation copy. 23.3 No bid will be modified by the bidder after the deadline for submission of bids. 23.4 Withdrawal of a bid during the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in the Form of Bid may result in the forfeiture of the bid security pursuant to Clause 17. Section 1: Instructions to Bidders - 16 -
Municipal Corporation of Jalandhar (MCJ) E. OPENING AND EVALUATION OF TECHNICAL PROPOSAL 24. Opening of Technical Proposals 24.1 The Employer will open the Technical Proposals, including modifications made pursuant to Clause 24, in the presence of bidders' representatives who choose to attend, at the time opening of bids on the date /address given in Data sheet. The bidders' representatives who are present shall sign a register evidencing their attendance. 24.2 The Price Proposal will remain unopened and will be held in the custody of the Employer until the time of bid opening of the Price Proposals. The time and date and location of the bid opening of the Price Proposals for technically qualified bidders will be advised in writing by the Employer. 24.3 Envelopes marked "WITHDRAWAL" or “MODIFICATION” shall be opened and read out first. Bids for which an acceptable notice of withdrawal has been submitted pursuant to Clause 24 shall not be opened. 25.4 The bidders’ name, bid modifications and withdrawals, and the presence or absence of the requisite bid security and such other details as the Employer may consider appropriate, will be announced and recorded by the Employer at the opening. The bidders' representatives will be required to sign this record. 25.5 The Employer shall prepare minutes of the bid opening, including the information disclosed to those present in accordance with Sub-Clause 25.4. 25. Process to be Confidential 26. Preliminary Examination of Technical Proposals and Determination of Responsiveness 25.1 Information relating to the examination, clarification, evaluation and comparison of bids and recommendations for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with such process until the award of the successful bidder is announced. Any effort by a bidder to influence the Employer’s processing of bids or award decisions may result in rejection of the bidder’s bid. 26.1 Prior to the detailed evaluation of bids, the Employer will determine whether each bid (i) meets the eligibility criteria of (ii) has been properly signed; (iii) is accompanied by the required securities; (iv) is substantially responsive to the requirements of the bidding documents; (v) provides any clarification and/or substantiation that the Employer may require pursuant to Clause 29. 26.2 A substantially responsive bid is one which conforms to all the terms, conditions and specifications of the bidding documents, without material deviation or reservation. A material deviation or reservation is one (i) which affects in any substantial way Section 1: Instructions to Bidders - 17 -
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