31 March, 2011 CIRCULAR STANDING INSTRUCTION NO.1 OF ...

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Annex 3 ROLES AND RESPONSIBILITIES KEY PLAYERS 1. Head of Public Service and Secretary to Cabinet a) Appointing Members of the National Rewards and Sanctions Committee. b) Submit the names of the nominees to H.E. the President, the Minister responsible for Public Service and the Minister responsible for Local Government. c) Hosting the ceremony for the third best performing institution. 2. Responsible Officers The Responsible Officers will have the direct responsibility and accountability for implementing the Rewards and Sanctions Framework, in their respective institutions. They will specifically: a) Ensure effective performance management system in the Ministry, Department, Agency or Local Government. b) Observe and adhere to the laid down disciplinary procedures. c) Enforce the Code of Conduct and Ethics for the Public Service. d) Ensure that Public Officers are aware of their rights and obligations e) Establish the Rewards and Sanctions Committee. f) Ensure that in each financial year, adequate funds are budgeted for the Reward and sanctions. g) Ensure constant application and compliance to the Rewards and sanctions scheme. h) Provide annual reports on the implementation of the Framework. i) Prepare and publish an annual scoring and ranking Teams. 3. Heads of Department a) To identify Public Officers in the department who qualify for rewards or sanctions in line with this framework. b) Promote innovation and personal initiative. c) Support the Heads of Sections /Divisions in delivering to the expected standards. Page 20 of 21
4. Supervisors a) Support and guide staff to deliver on key deliverables in their performance plans/Agreements. b) Ensure that Public Officers are aware of their rights and obligations. c) Identify individual Public Officers and teams for rewarding or Sanctioning in the line with this framework. d) Assess performance. e) Recommend staff for rewards or sanctions. 5. Heads of Human resources Division/Section a) Sensitize staff about the Rewards and Sanctions Framework. b) Provide technical advisory services to all employees, supervisors and managers concerning the framework. c) Assist the Institution in developing their own awards and sanctions in line with the principles and objectives spelt out in the Framework. d) Monitor and evaluate of the implementation of the rewards and sanctions by the institution. e) Ensure that approved awards and sanctions are properly and timely processed. f) Maintain records of the on rewards and sanctions. g) Coordinate the awards ceremonies. Public Officers a) Meet performance commitments as per the Performance Plan/Agreement. b) Adhere to the Public Service Code of Conduct and Ethics and other Professional Codes. c) Support innovations at the individual or team level. Page 21 of 21
Page 1 and 2: TELEGRAMS: “ESTABS.KLA” TELEPHO
Page 3 and 4: 3.0 THE REWARDS AND SANCTIONS FRAME
Page 5 and 6: 6.0 APPLICABILITY The Public Servic
Page 7 and 8: 7.2.2 Conditions for Sanctions at T
Page 9 and 10: d) The implementation of the reward
Page 11 and 12: Annex 1 FRAMEWORK FOR IMPLEMENTING
Page 13 and 14: 1.3 Rewards at Individual Level 1.3
Page 15 and 16: Specific disciplinary measures Regu
Page 17 and 18: c) One representative from the Publ
Page 19: c) Develop guidelines for scoring a

31 March, 2011 CIRCULAR STANDING INSTRUCTION NO.1 OF ...

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