Procure-to-Pay Lifecycle - Statewide Financial System - New York ...

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Enter and Save a Procurement Contract SFS Financials Purchasing Procurement Contracts Add/Update Contracts Add a New Value Explained in the next slide Always click on this link to confirm association of your BU with this contract Statewide Financial System 12
Contract Header: Order Contract Options Check Box Field Name Default Change to…. Reason Allow multi currency PO Checked Unchecked Uncheck box. New York State uses USD currency type. Corporate Contract Checked Unchecked (if contract is used exclusively by your agency) If creating a contract for use by your BU only. Always click on the “PO Defaults” link when creating a contract. This will confirm association of your BU to the contract. Checked Do not override default (for multiple agency use) If the contract is for multiple BU use. Click on “PO Defaults” link to add multiple BUs to this contract. Lock Chartfields Unchecked N/A No business purpose required by NYS Allow open item reference Adjust vendor pricing first Price can be changed on order Unchecked Checked Allows changes to Adjust Vendor Pricing first and Price Can Be Changed on Order. This option should always be checked in order to eliminate the need to enter contract lines. Unchecked N/A No business purpose required by NYS Unchecked Unchecked if only quantity changes will be made. Unchecked Checked If your business need is to create purchase order changes either by quantity or dollar amount Must Use Contract Rate date Unchecked Do not override default No business purpose required by NYS Statewide Financial System 13
Page 1 and 2: Procure-to-Pay Lifecycle Contract/P
Page 3 and 4: • Basic Concepts Content • Rela
Page 5 and 6: Budget Checking POs and Vouchers in
Page 7 and 8: Contract Events Page Definitions Fi
Page 9 and 10: End to End Scenario with No Errors
Page 11: Procurement Contract Statewide Fina
Page 15 and 16: Contract Events and Doc Status afte
Page 17 and 18: Purchase Order Statewide Financial
Page 19 and 20: Purchase Orders for Bulkload Agency
Page 21 and 22: Matching on PO Header and Line PO H
Page 23 and 24: Budget Overview Prior to PO Budget
Page 25 and 26: PO Transaction Detail: Encumbrance
Page 27 and 28: PO Budget Check: M041 Segregation M
Page 29 and 30: PO Submitted for Approval PO Header
Page 31 and 32: PO is Dispatched PO Header: POs mus
Page 33 and 34: Receipt Statewide Financial System
Page 35 and 36: Matching Default on Receipt Header
Page 37 and 38: Contract Document Status Page after
Page 39 and 40: Create and Save Voucher Associated
Page 41 and 42: Transaction/Payment History for Bul
Page 43 and 44: Voucher Lifecycle Statewide Financi
Page 45 and 46: Matching on Voucher Lines Default f
Page 47 and 48: Contract Events and Doc Status afte
Page 49 and 50: Voucher Transaction Detail: Encumbr
Page 51 and 52: Match Status on Voucher Attributes
Page 53 and 54: Match Status on Receipt Header afte
Page 55 and 56: Transaction/Payment History for Bul
Page 57 and 58: Entering a Contract Amendment SFS F
Page 59 and 60: Contract Amendment Approved SFS Fin
Page 61 and 62: Choose which Contract Sequence to a
Page 63 and 64:
Contract Updated after PO Saved SFS
Page 65 and 66:
Budget Overview After PO Budget Che
Page 67 and 68:
PO Approved Next Steps: Create and
Page 69 and 70:
PO Corrections to POs and PO Relate
Page 71 and 72:
POs Associated with the Wrong Contr
Page 73 and 74:
SFS Contract Related Payment Correc
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