Procure-to-Pay Lifecycle - Statewide Financial System - New York ...

CAS Contract Related Payment Correction Process
• Vouchers entered in CAS (Pre Go-Live)
• Possible Reasons for correcting a voucher may include
o Agencies will sometimes have to correct/update a previously processed
contract transaction that had used a different funding source. This need
occurs for various reasons, including reclassification of expenditures in
which agencies previously used State funding, and have received approval
to use Federal funding after the conversion of the contract.
• Bulkload Agencies
• PO Processor and PO Approver roles are needed to process the PO
Transactions.
• AP Processor and AP Approver roles (single level) are needed to process the AP
Transactions.
• CAS voucher Correction Process
• Step 1 – Create a zero dollar PO created against the contract to allow the
ability to associate a voucher to the contract that will update the funding
source of the transactions.
• Step 2 – Add a Regular Voucher associated to the above created zero dollar PO.
o The voucher should now have two lines and net to a total of $0.
Statewide Financial System 72