Procure-to-Pay Lifecycle - Statewide Financial System - New York ...

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Applicable SFS Job Aids • Correct payments made in CAS: Job Aid JAA-PO000-016 entitled “Re-Class Converted Expenditures against a Contract originally created in CAS (being finalized – not yet posted) • Correct payments made in SFS: Job Aid JAA-AP000-010 entitled “Correction of Vouchers Related to a PO Following a Payment” Note: If you have attempted to correct the mistake in another way, SFS staff will need to assist your agency to correct the corrections. Statewide Financial System 74
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Procure-to-Pay Lifecycle Contract/P
Page 3 and 4:
• Basic Concepts Content • Rela
Page 5 and 6:
Budget Checking POs and Vouchers in
Page 7 and 8:
Contract Events Page Definitions Fi
Page 9 and 10:
End to End Scenario with No Errors
Page 11 and 12:
Procurement Contract Statewide Fina
Page 13 and 14:
Contract Header: Order Contract Opt
Page 15 and 16:
Contract Events and Doc Status afte
Page 17 and 18:
Purchase Order Statewide Financial
Page 19 and 20:
Purchase Orders for Bulkload Agency
Page 21 and 22:
Matching on PO Header and Line PO H
Page 23 and 24: Budget Overview Prior to PO Budget
Page 25 and 26: PO Transaction Detail: Encumbrance
Page 27 and 28: PO Budget Check: M041 Segregation M
Page 29 and 30: PO Submitted for Approval PO Header
Page 31 and 32: PO is Dispatched PO Header: POs mus
Page 33 and 34: Receipt Statewide Financial System
Page 35 and 36: Matching Default on Receipt Header
Page 37 and 38: Contract Document Status Page after
Page 39 and 40: Create and Save Voucher Associated
Page 41 and 42: Transaction/Payment History for Bul
Page 43 and 44: Voucher Lifecycle Statewide Financi
Page 45 and 46: Matching on Voucher Lines Default f
Page 47 and 48: Contract Events and Doc Status afte
Page 49 and 50: Voucher Transaction Detail: Encumbr
Page 51 and 52: Match Status on Voucher Attributes
Page 53 and 54: Match Status on Receipt Header afte
Page 55 and 56: Transaction/Payment History for Bul
Page 57 and 58: Entering a Contract Amendment SFS F
Page 59 and 60: Contract Amendment Approved SFS Fin
Page 61 and 62: Choose which Contract Sequence to a
Page 63 and 64: Contract Updated after PO Saved SFS
Page 65 and 66: Budget Overview After PO Budget Che
Page 67 and 68: PO Approved Next Steps: Create and
Page 69 and 70: PO Corrections to POs and PO Relate
Page 71 and 72: POs Associated with the Wrong Contr
Page 73: SFS Contract Related Payment Correc
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Procure-to-Pay Lifecycle - Statewide Financial System - New York ...

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